Administrative Assistant to the Dean for Baker School of Business
- Employer
- The Citadel
- Location
- Charleston
View more
- Administrative Jobs
- Institutional & Business Affairs, Business & Financial Management, Clerical & Administrative Support
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Job no: 496171
Work type: Full Time Permanent - Staff
Location: Charleston
Categories: Administrative/Clerical Support, Baker School of Business
Payscale: Band 5
Job Responsibilities:
The Citadel, The Military College of South Carolina is seeking an Administrative Assistant to the Dean of Baker School of Business. This person provides paraprofessional support to the Dean of The Citadel School of Business Administration. Manages the Dean’s calendar and schedule. Serves as Dean’s liaison between the Dean, faculty, staff, and outside stakeholders and as Dean’s lead representative in ensuring projects are completed accurately and in a timely manner. Supports a large Advisory Board of active and retired senior executives and assist with meetings. In addition, the successful candidate will be responsible for the following:
- Purchasing marketing materials for department.
- Process all departmental invoices, reimbursements, fund requests, expense reports, faculty and student awards, entertainment expenses, etc. in Banner systems; provides account fund transfers as needed.
- Attends Resource Advisor meetings and training as required.
- Will be in charge of Advisory Board Meetings and Committee Meetings; planning pre-meeting dinner, assisting in travel arrangements (as needed), planning menus for meeting date. Acquiring and pre-set of any presentations (Power Point or Paper Copies). Providing meeting packets, ordering board gifts, keeping attendance and meeting minutes, ordering nameplates and badges for new members.
- Work directly with the CSB Advisory Board as a liaison to the Dean. Keeps track of board monetary gifts, terms of service, attendance, participation in various events and maintain updated directory, contact information and bio of all board members.
- Directs correspondence with important dates for the board members.
- Other duties as assigned by the Dean
Minimum Qualifications:
A high school diploma and at least eight (8) years of experience working as an Executive Administrative Assistant OR a Bachelor's degree and at least five (5) years of work as an Executive Administrative Assistant.
Must have excellent written and oral communication skills; ability to perform multiple tasks and to determine priorities; ability to manage complex and diversified duties requiring sound judgment, ability and efficiency. Must have the ability to establish and maintain positive relationships with school-wide associates, national and state VIP’s and the general public.
Must be dependable and self-motivating; must be flexible and able to meet deadlines. The ability to protect confidential information is essential. Must be proficient in Microsoft Office Suites.
Preferred Qualifications:
Experience with Banner software and experience with executive advisory boards are preferred.
Advertised: Apr 28 2022 Eastern Daylight Time
Applications close:
Organization
The Citadel is a landmark in Charleston, South Carolina that is noted for its educational reputation and tradition of preparing and producing principled leaders. Founded in 1842, The Citadel has an undergraduate student body of 2,272 students who make up the South Carolina Corps of Cadets. 1,066 students attend The Citadel Graduate College, a civilian evening program that offers graduate and professional as well as undergraduate programs. The Citadel is best known nationally for its Corps of Cadets which attracts students from 43 states and eight countries. The men and women in the Corps live and study under a classical military system that makes leadership and character training an essential part of the educational experience. One third of the graduating classes accept military commissions. The Citadel is divided into five academic schools: Business Administration, Education, Engineering, Humanities and Social Sciences, and Science and Mathematics. Because of its focus on teaching, a high graduation rate and strong alumni support, The Citadel ranks highly in the annual U.S. News & World Report ratings of southern colleges that offer at least a master's degree.
Living in The Citadel Community
Located in picturesque coastal Charleston, South Carolina, The Citadel offers a classic military education for young men and women who seek a college experience that is intense, meaningful and academically strong. Citadel graduates say the disciplined lifestyle and the friendships they forge here have had a profoundly positive effect on their lives and create bonds with generations of cadets before them and with generations to come. Small class sizes give students both the academic opportunities expected at a university and the personalized attention of a small liberal arts college. Bachelor of Arts degrees are available in chemistry, criminal justice, English, history, mathematics, modern languages, political science, and psychology. Bachelor of Science degrees are offered in biology, business administration (the most popular major), chemistry, civil and environmental engineering, computer science, education, electrical and computer engineering, mathematics, physical education, and physics. All cadets participate in the Army, Air Force or Naval/Marine Corps Reserve Officers' Training Corps programs. These programs do not require students to accept a commission or to be committed to active duty unless the cadet accepts an ROTC scholarship. A unique honors program gives advanced students at The Citadel the opportunity to work one-on-one with professors over a period of three years – a practice usually associated with graduate level studies. Generations of Citadel graduates have served their nation, their state and their community with distinction. Though the campus relocated in 1922 and the physical facilities have changed over time, The Citadel has stayed faithful to its original mission. It graduates men and women who value honor, integrity, loyalty and patriotism, and who accept the responsibilities that accompany principled leadership. The Citadel remains a stronghold of duty, self-discipline, and high ideals in a changing American society.
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