Job no: 494345
Work type: Staff Full-time
Location: Indianapolis
Categories: Administrative

Butler University is looking for a full-time experienced Business Services Coordinator for its Operations Division. The Butler University Operations Division partners with members of the community to provide high quality and cost-effective planning, design, construction, project management, maintenance, custodial, grounds, event setup and environmental health and safety services.

As a Business Services Coordinator you will be responsible for:

• Managing and controlling the campus inventory for Maintenance Services

• Providing accounting support to all of Operations (A/R, A/P, POs, JVs, etc.)

• Serving as the Operations Procurement Card Manager

JOB REQUIREMENTS

Responsibilities and Essential Duties Include:

• Receive and control inventory for the Maintenance Services stockrooms

• Ensures inventory purchasing is done in a cost effective manner, while still meeting the Operational needs

• Work with the Administrative Specialist to ensure full use of the work order system

• Complete and send requisitions to Purchasing for all departments within Operations

• Process payment requests to the Business Office for all departments within Operations

• Processes JV’s and deposits for all departments within Operations

• Serves as a back-up to the Administrative Specialist and Student Assistants in managing the front desk. This includes, but is not limited to, answering the phone, checking out keys, processing work orders, and ensuring a high level of customer service in Operations.

• Provides reports to the Leadership Team and Business Office regarding budgets

• Unloads Freight Trucks as needed

• Performs other related projects and assignments as needed.

• Maintains approved buyers list with vendors and collects Certificates of Insurance as needed

• Works with the University and HR on managing insurance claims and annual renewals

QUALIFICATIONS

• High School Diploma

• Account reconciliation experience

• Must be proficient with Excel spreadsheets

• Familiarity with “just-in-time” ordering system is preferred

• Working knowledge of TMA work order system and PeopleSoft accounting system is desired

• Must have a valid Indiana driver’s license and good driving record

Butler University is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive and equitable environment for all employees. We welcome applications from all individuals, regardless of age, gender, gender identity, sex, race, religion, color, disability, protected veteran status, sexual orientation, national origin, or any other legally protected category.

Advertised: April 27, 2022
Applications close: Open until filled