Educational Advising Specialist, Upward BoundDepartment Name:
Early Outreach & Support PgmsJob Number:
Open Until FilledPriority Screening Date:
Open Until FilledPosition Description:
The University Corporation at Monterey Bay is a non-profit institution that is related and affiliated with the California State University, Monterey Bay. The University Corporation at Monterey Bay is a nonprofit 501©(3) public benefits corporation that is a recognized auxiliary organization of California State University and was established in July 1994. The University Corporation’s mission is to further the educational purposes of the University. The University Corporation at Monterey Bay is an equal opportunity employer and is committed to building a pluralistic university by hiring personnel with competencies and experience related to the regional and State Population. The University Corporation at Monterey is committed to a standard of excellence in the services it provides and in the quality of work expected of its employees.PROGRAM DESCRIPTION:TRIO Upward Bound (UB) is a federally funded program designed to increase the college participation of low- income and potential first-generation college-bound students. TRiO UB is designed to encourage participants to complete high school and continue their education at the post-secondary level by offering academic support, informational workshops, guidance, motivation and advocacy to program participants, their parents and target schools. The program provides required and permissible services as expressed in federal legislation/regulations. CSUMB is proud to host two TRiO Upward Bound (UB) grants, supporting 4 high schools in Monterey and Santa Cruz counties.The programs consist of an Associate Director, two Educational Advising Specialists, an Administrative Assistant person, and a team of undergraduate student Educational Advising Assistants, Mentors, and Tutors. As part of the Pre-College Programs TRiO UB and other educational equity programs provide the campus and target schools with retention and support services for participants.
POSITION SUMMARY:The Educational Advising Specialist, under the supervision of the Associate Director for UB, is responsible for representing CSUMB Upward Bound at assigned target schools via weekly school visits, community and college events and during scheduled program activities and services. The Advising Specialist will also be responsible for conducting recruitment and submitting recommendations of potential participants; providing academic career, college, financial aid advisement, and assisting high school senior participants with the college admissions and financial aid process. During the summer, the advisor is responsible for providing guidance to and supervision of participants in a six-week residential program.
ESSENTIAL DUTIES AND RESPONSIBILITIES include. but are not limited to. the following:
- Assist in the planning, implementing, supervising, and evaluating project activities.
- Establish and maintain effective communication with all staff, students, parents, and partners.
- Develop and conduct individual and small group counseling services and academic, career, college, and financial workshops for program participants and their families.
- Participate in the recruitment process by interviewing, evaluating, and selecting eligible participants.
- Work closely with Associate Director to recruit, hire, supervise, and evaluate UB tutors/mentors.
- Organize social, cultural, and recreational activities and field trips during the summer and academic year, including college visits & senior retreats.
- Provide residential support during a six-week residential summer program..
- In conjunction with the Associate Director and instructors, plan the summer curriculum.
- Consult with participants, high school teachers, and UB liaison to monitor participants’ progress.
- Maintain appropriate records to ensure compliance with grant regulations and reporting requirements, and to facilitate program evaluation.
- Contribute and assist with the preparation and submittal of Annual Performance Reports to U.S. Department of Education and other reports required by the Corporation and/or CSUMB.
- Provide the Associate Director with regular oral and written progress reports.
- Serve as liaison to the campus target schools, community agencies, and the general public.
- Handle sensitive and/or confidential documents and information where judgment and discretion are essential.
- Ensure confidentiality of all program records and other sensitive information.
PHYSICAL WORK ENVIRONMENT
- Promote and maintains an atmosphere of excellent internal and external customer service within the program and campus community.
- Attend workshops, conferences, and advisory meetings as needed.
- Perform other duties as assigned
Knowledge, Skills and Abilities:
- This position will work at assigned Upward Bound grant schools (Watsonville High School, Pajaro Valley High School)
- This position may report to the University Corporation at Monterey Bay office located at 8 Upper Ragsdale Drive in Monterey.
Demonstrated courtesy, tact, and discretion in dealing with numerous members of the professional and academic communities. Demonstrated ability to communicate effectively with people of diverse backgrounds. Demonstrated sensitivity and the ability to relate to the needs of economically and educationally disadvantaged youth and parents. Demonstrated ability and skill in speaking to large groups. Knowledge and experience in developing and maintaining effective working relationships with a variety of individuals, community agencies, universities, parent, personnel in junior/senior high schools. Ability to interpret and apply program rules and regulations; ability to use initiative and resourcefulness in planning work assignments. Ability to work independently and to take direction effectively. Ability to prepare oral and written reports and comments that are clear, comprehensive, and concise Possess professional writing and public speaking abilities; computer experience; ability to manage multiple projects/tasks and adhere to deadlines. Must be highly motivated, flexible and have the ability to work in various educational settings.Minimum Qualifications:
Bachelor’s degree in Education, Social Sciences, College Student Personnel or closely related field required. Experience working with low-income, first-generation college bound students; experience working with high school students from diverse backgrounds. Experience in providing workshops and educational activities to large and diverse groups.Special Conditions of Employment:
The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the University Corporation. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current University Corporation employees who apply for the position.
This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
The University Corporation at Monterey Bay is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position is required to maintain confidentiality as outlined in the Department of Education’s Family Educational Rights and Privacy Act (FERPA) and California’s Educational Code Chapter 13 regarding sensitive student issues.
Please note: University Corporation employment is separate and distinct from CSU Monterey Bay or State of California employment. University Corporation employees are not employees of either CSUMB or of the state of California.
All employees must be eligible for employment in the U.S. The University Corporation is not a sponsoring agency for any positions.
University Corporation at Monterey Bay positions are “at-will” employment.
CSUMB is a smoke and tobacco-free campus.
The campus leadership has committed the resources needed to achieve an engaged, safe, and in-person experience. The health and safety of our community remain our highest priority, and we are confident that existing public health measures provide for a safe environment capable of delivering a complete college experience on the CSUMB campus. Being an Otter means caring for each other and doing your part to protect your community.
All CSUMB/University Corporation employees must be fully vaccinated, including booster (when eligible), against COVID-19, unless they are exempt from this requirement because an exemption has been granted based on a medical contraindication or sincerely held religious beliefs. Fully vaccinated means that an individual has received all recommended doses of a COVID-19 vaccine that has received Emergency Use Authorization or full approval from the U.S. Food and Drug Administration (FDA) and that it has been at least two weeks since the final recommended dose. All students, faculty, and staff who have not been vaccinated and received a booster must test weekly beginning February 4, 2022.
See: The California State University COVID-19 Vaccination Policy
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State University, Monterey Bay Annual Security and Fire Safety Report is available at https://csumb.edu/clery.
Sensitive Positions – This position has been designated as a sensitive position with:
- responsibility for the care, safety and security of people (including children and minors), animals and CSU property
- authority to commit financial resources of the university through contracts greater than $10,000 access to, or control over, cash, checks, credit cards, and/or credit card account information responsibility or access/possession of building master or sub-master keys for building access; access to controlled or hazardous substances
- access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards
- control over campus business processes, either through functional roles or system security access
- This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues.
- This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. CSAs are employees whose job duties fall into one of the following categories:
- Work in a campus police or security department
- Are responsible for campus security
- Are designated as the contact for reporting criminal offenses
- Have significant responsibility for student and campus activities
Special License or Certifications and Conditions:
- Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University’s liability coverage.
- May require occasional evenings and/or weekend work.
Questions can be sent to: [email protected]Compensation and Benefits:
The University Corporation is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students, and the customers we serve. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. Classification: Staff, Grade 3. The hourly hiring range for this position is $22.83. This is a non-exempt position and as such is eligible for the overtime provisions of the Fair Labor Standards Act. The Corporation offers a rich benefits package that constitutes a major portion of total compensation. Benefits include medical, dental, vision, and life insurance benefits, contributory retirement plan, TSA (403b), and other benefits. Please review our benefits guide for details about sick time, vacation, and holidays.How to Apply:
The University Corporation at Monterey Bay also provides access to affordable campus housing: https://csumb.edu/corporation/employee-housing
Although CSUMB is located in a high-cost housing area, Schoonover Park rental homes are affordably priced. Monthly rent rates include cable television, garbage service, and sewer. Convenient floorplans, attractive interior appointments, and numerous community amenities make Schoonover Park Rental Homes an exceptional value. Schoonover Park is near the main campus, yet a tranquil world away. The community lies nestled in the secluded beauty of rolling coastal hills three miles east of campus. Living in one of the most desirable areas of California, you will enjoy the natural splendor and cultural abundance of the Monterey Peninsula. Quality of life begins with your home in Schoonover Park and extends through every aspect of your California coastal lifestyle. https://www.schoonoverparkapartments.com
All prospective applicants must apply online. You must complete the entire application for submission. We only accept applications for the open positions listed. Please do not fax or mail in a printed version of the electronic applications or a resume in lieu of an application. If you are having difficulty applying or need assistance, please call (831) 582-3389. All positions are open until filled. The completed online application and resume must be submitted by 5:00 pm PST on the priority screening date. Applications received after this date will be reviewed at the discretion of the Corporation.Quick Link for Job Posting:
AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER: The Corporation is an Equal Opportunity-Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.