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Registrar's Office Specialist

Juniata College
Huntingdon, PA

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Job Details

Job Title:

Registrar's Office Specialist

Posting Number:


Key Responsibilities :

The Registrar’s Office Specialist serves as the first point of contact for the Juniata College Registrar’s Office, supporting students, faculty, staff, and alumni by performing essential reception, customer service, and administrative functions. The Registrar’s Office Specialist understands policies and processes for all functions of the office and cultivates relationships with campus partners to facilitate the fulfillment of responsibilities and requests. Performance of complex office duties requiring independent judgment as well as the ability to work with a variety of constituents is required.
TYPICAL DUTIES AND RESPONSIBILITIES:· Serve as a front-line receptionist for the office by fielding in-person, email, phone, and fax inquiries and requests, and responding in a timely and service-oriented manner.· Process with exceptional accuracy transactions related to all aspects of student academic records, including biographic data, name changes, withdrawals and hiatuses, academic programs, academic advising, and grades.· Evaluate and apply transfer credit, Advanced Placement scores, and other results to student academic records.· Perform data entry and process transactions related to all aspects of course registration, including but not limited to schedule-building, classroom assignments, student registration, and course withdrawals.· Coordinate all functions and services related to transcript requests, enrollment/degree verifications, and background checks for or by current or former students.· Provide administrative support for the Director of Advising as well as all office functions related to academic advising.· Provide administrative and program planning support for all office functions related to new student orientation for both degree-seeking students as well as dual-enrollment and other non-degree students.· Perform administrative tasks related to the academic integrity process and maintain related student records.· Provide administrative support for all office functions related to graduation.· Perform general office assistant functions, including correspondence, billing and payment processing, ordering of office supplies, file and records management, etc.· Assist the Registrar and Assistant Registrar as needed. · Manage other projects as necessary. Perform related duties as assigned.

Juniata College believes in and embraces the liberal arts and as such, we encourage and seek mutual benefit through diversity of thought and approach which enriches our academic community, as well as the lives of our students and colleagues. Juniata College is committed to creating a welcoming community supported by relationships based on collaboration and mutual respect. We endeavor to create an inclusive learning environment where members with different perspectives and backgrounds can learn, contribute, and thrive. Please join us… AA/EOE

Position Qualifications:

· Knowledge and abilities normally acquired through a high school diploma or GED are required. An administrative assistant associate’s degree is preferred but not required.· Prior experience in an administrative support capacity in an office setting is required. Experience working in a registrar’s office or another higher education setting is preferred.· Demonstrated competency with office information systems such as Microsoft Office.· Ability to learn and use specialized software applications, including Ellucian Colleague, Entrinsik Informer, and the National Student Clearinghouse.· Ability to work autonomously on projects and tasks as needed.Ability to work collaboratively and cooperatively with diverse individuals and groups.

Supervision Required/Given:

· Formally reports to and is supervised by the Registrar.· Additional supervision is given by the Assistant Registrar.· Additional direction and guidance are provided by the Director of Advising for duties related to academic advising and by the Provost or designee for duties related to the academic integrity process.· Assists in the supervision of student workers.· Works within the boundaries of academic policies and procedures as established by Juniata faculty and administration and in compliance with FERPA guidelines.

Physical Demands:

To promote and sustain the health and safety of our campus community, Juniata College has adopted a Covid-19 vaccine mandate for all Faculty, staff and students. Exemptions to this mandate will be considered for bona fide medical, and religious reasons. Weekly testing will be required for the unvaccinated. Those granted exceptions for reasons other than approved medical or religious exemption will be assessed a monthly testing fee.

Open Date:


Open Until Filled:



Working at Juniata College 

Juniata College's mission is to provide an engaging personalized educational experience empowering our students to develop the skills, knowledge and values that lead to a fulfilling life of service and ethical leadership in the global community.

Founded in 1876, Juniata is a national liberal arts college located in the scenic Allegheny Mountain region of central Pennsylvania and is the intellectual home for 1,600 students and nearly 14,000 alumni. The College ranks highly in the percentage of graduates that eventually earn doctoral degrees. Juniata integrates international, intercultural and global dimensions into its curriculum and experiential learning opportunities and was awarded the 2012 Paul Simon Award for Comprehensive Internationalization. Juniata is known for the personal attention it gives to students and flexible areas of study (its Program of Emphasis resembles a major but is more flexible, encouraging students to design a program of study and justify their choices. About a third of Juniata students self-design their entire POE.) Each student is assigned two faculty advisers, and the average student-faculty ratio is 13:1.

Juniata is a very strong community where student involvement is paramount. There are no fraternities or sororities. The student clubs and organizations (over 90 currently) have a positive impact on the Juniata community and on the larger community of Huntingdon and the surrounding area.

Juniata College takes positive steps to enhance diversity in both its community and its curriculum. The College commits to this policy not because of legal obligations but because it fully believes that such practices are basic to human dignity. AA/EEO

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