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Executive Assistant to the Dean of the DuPont-Ball Library

Employer
Stetson University
Location
DeLand, Florida, United States
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Job Details

Executive Assistant to the Dean of the DuPont-Ball Library

Tracking Code853-280Job Description

Under the supervision of the Dean of the duPont-Ball Library & Learning Technologies, performs executive and administrative support duties in connection with the administration of the DeLand campus library, accommodating approximately 21 librarians and library staff. The successful candidate will be responsible for assisting the dean with routine operational and administrative details. Work must be performed with considerable independence within the scope of established policies and procedures.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:

  • Assist the Dean with numerous administrative functions, including scheduling, fundraising paperwork, filing, and mailings
  • Provide library-related service to the University community and the public by phone, e-mail and drop-in inquiries
  • Coordinate and process library supply orders using established University procedures
  • Track library operations budget lines
  • Maintain basic supplies, handle upkeep on office machines
  • Supervise work study students
  • With the Circulation Coordinator, maintain records on student employment
  • Keep records of library donors and donor thank you and renewal letters
  • Maintain library room reservation and general library calendars
  • Track and prepare paperwork for faculty and staff travel and travel reimbursements
  • Retrieve and sort daily mail delivery
  • Assist with processing and onboarding of new faculty and staff hires
  • Edit library website pages as needed
  • Oversee library bulletin board postings
  • With dean, plan and coordinate occasional events which may include catering
  • Support programs administered by the library
  • Develop advertisements for special events
  • Maintain interaction with other campus offices
  • Assist with additional projects as assigned by the Dean

Minimum Education: HS Diploma/GED; Bachelor's degree preferred

Required Skills
  • Ability to combine independent work and team work
  • Highly-developed organizational skills
  • Ability to complete short-term tasks efficiently and long-term tasks with persistence
  • Exceptional written and verbal communication skills
  • Ability to effectively multi-task
  • Familiarity with standard office computer software and procedures
  • Excellent judgment, creativity and imagination
  • The ability to handle confidential information with sensitivity
  • Strong interpersonal skills to facilitate effective work with a large and diverse faculty and staff who report to the Library Dean and/or work in the library building
Required Experience
  • High School diploma/GED; Bachelor's degree preferred
  • Preferred: a strong history of administrative assistance experience
  • Demonstrated workplace professionalism
  • Thorough knowledge of Excel and basic budget tracking

Must possess and maintain a valid driver’s license and an acceptable driving record as determined by the University’s auto insurance carrier.

Salary Grade: 6

Completed COVID-19 Vaccine status required

Job LocationDeLand, Florida, United StatesPosition TypeFull-Time/Regular

Organization

Stetson University is located in DeLand, Fla., with a second campus in Gulfport, Fla. and two satellite centers. Founded in 1883 by Henry A. DeLand as the DeLand Academy and later renamed Stetson University to honor its benefactor, John B. Stetson, the university has a storied history of leadership, values and significance. The university is home to many Florida firsts, including the first collegiate newspaper, the oldest schools of business administration and music, the first college of law and was the state's first private university to integrate.

But our story is about more than the buildings at our campuses and those who helped build them; it's really about our students.

The university is led by President Wendy B. Libby, supported by administrative offices which provide services and resources to students and faculty. Stetson University is home to 73 academic programs in four divisional areas and with undergraduate and graduate studies offered in many areas. The university is accreditedby numerous accrediting agencies, including the Southern Association of Colleges and Schools Commission on Colleges, and curriculum is closely aligned with the marketplace to prepare students for life after Stetson. Undergraduate leadership, research, volunteer service and participatory activities flourish at all four of the university's locations.

At Stetson University, graduation isn't the end goal. It's just one stop along the way as students pursue something greater for themselves and the world around them.

At Stetson University, we dare students to be significant.

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