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University of Washington
Seattle, WA

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Employment Type
Full Time
Institution Type
Four-Year Institution
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RESEARCH COORDINATOR Req #:205952Department:ALLERGY AND INFECTIOUS DISEASESJob Location: Seattle - Other Posting Date:04/21/2022 Closing Info:Open Until Filled Salary:Salary is commensurate with experience and education Shift:First Shift Notes:As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

Department of Medicine: Allergy and Infectious Diseases has an outstanding opportunity for a Research Coordinator.

Position Purpose:

University of Washington Positive Research has an outstanding opportunity for a full-time Research Coordinator.
Under the supervision of UW Positive Research Director Dr. Rachel Bender Ignacio, this position will be responsible for assisting to manage study operations and facilitating the daily research activities of the unit with an emphasis on the enrollment and follow up of study subjects. In addition, the research coordinator will assist with the completion of data entry and adverse event reporting, and management of source documentation. They will assist with IRB submissions, the maintenance of regulatory files, developing a study budget in conjunction with the CRBB and tracking study reimbursements and other contract and budget requirements.

Position Complexities:

Positive Research at UW conducts research on HIV and other infectious diseases. Our mission is to to conduct clinical research in order to answer questions about how HIV works and affects the immune system, study the natural history of HIV/AIDS and its associated complications over time, help develop new treatments for HIV/AIDS, and evaluate the effectiveness of treatments already available for both short term and long term use. We aim to educate communities in the Northwest about the need for clinical trials in all populations and provide equal access to all those who wish to participate, including minorities, women and injection drug users.

Impact to the University:

The unit is part of a global network of sites that conduct clinical trials to evaluate vaccines and treatments for emerging and re-emerging infectious diseases, such as HIV, COVID-19, Hepatitis B & C and their related comorbidities


Study Coordination 75%

•Routinely implement and manage all aspects of multiple clinical trials including patient recruitment, patient management, study data management and collection.
•Ensure compliance with protocol guidelines and requirements of regulatory agencies and record-keeping systems.
•Make assessments and determinations of participants’ progress in the study.
•Resolve IRB/protocol management issues and recommend corrective action as appropriate.
•Recruit and enroll study participants, including participating in making determinations of eligibility based on diagnostic criteria and/or observations/analysis in participant interviews.
•Develop informed consent packets for study participants and confers with participants to explain purpose of study and obtain completed informed consent packets; explain diagnostic procedures and treatment plans to address participant/family concerns; administer/score tests and/or evaluate all lab and clinical assessments to ensure they are completed in a timely manner.
•Ensure timely completion of all protocol requirements (assessment, lab testing, procedures and treatments) to facilitate the patient’s timely completion of protocol requirements.
•Evaluate and interpret collected clinical data in conjunction with PI as appropriate.
•Prepare oral or written presentations, reports, and basic analyses of participant data
•Perform other duties incidental to the duties described above.

Study Data Collection and Management 25%

•Oversee the accuracy and completion of all regulatory documents, IRB documents, and signed informed consent forms.
•Source documentation creation and management.
•Assess, document, and report adverse events to the PI, study sponsor, and IRB when applicable.
•Make decisions as when to notify physicians of workflow and data collection issues, and/or to make and/or recommend adjustment of the protocol for particular participants.
•Facilitate study monitor site visits and ensure all required documentation is available for auditors and monitors.
•Enter study data on paper or electronic case report forms (eCRF’s)


•Bachelor's degree in public health or related field.
•Minimum 1 year of experience in related field.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.


•Excellent communication and organizational ability.
•Experience with Microsoft Office 365.
•Knowledge of IRB application processes, and FDA regulations.


•Previous experience as a research coordinator for clinical trials


Must be able to communicate clinical information in English to clinicians, nursing, support staff, and patients. This position may be stressful at times in that there is a pressure for quick turnaround time on tests and results. Visual verification of small print (as small as font size 9) between two to three references (labels, list, and requisitions) is required on a continual basis. May work with biohazards, including blood and other body fluids. May work with infectious patients Potential for exposure to bloodborne pathogens through needlestick or biohazard spill. May need to lift objects up to 25 pounds. Long periods of keyboard and computer usage.

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral. The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected].


Governor Inslee's Proclamation 21-14.2 requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.

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