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ADMINISTRATIVE DIRECTOR, School of Medicine, Rheumatology

Boston University
BOSTON, Massachusetts, United States

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Executive Administration Jobs
C-Level & Executive Directors
Administrative Jobs
Institutional & Business Affairs, Health & Medical Services
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

ADMINISTRATIVE DIRECTOR, School of Medicine, Rheumatology

Tracking Code21500101781216Job Description

The Administrative Director is responsible for the day-to-day operations and management of budget, finance, personnel, strategic plan and administrative services of the Section of Rheumatology in the Department of Medicine.

  • Finance Management. Oversee Section budget process, prepare budget and all related analyses for annual budget submission to DOM. Monitor budget performance and manage Section expenditures within the funding guidelines. Recommend adjustments to spending, correct variances. Negotiate clinical contracts and oversee and/or approve clinical research contracts. In addition, responsible for creating and maintaining clinical dashboards, tracking of wRVUs, clinical sessions and monitor revenue/loss.
  • Administration. Support the Chief in hiring and recruiting staff and faculty including pro-forma, job posting, offer letters, etc Facilitate on-boarding functions for new staff and faculty members, hospital and third party credentialing and enrollment, faculty appointment and promotion. Perform various personnel actions in SAP and analyses of physician productivity. Ensure optimization of faculty administrative support. Ensure providers receive regular communication regarding metrics such as productivity, session counts, access and patients seen per session. The Administrative Director of Rheumatology has the responsibility over all financials within the Section including the Arthritis Center.
  • Professional Billing and Revenue Cycle. Maximize patient service revenue and improve the billing processes. Propose changes to increase patient volume, access and satisfaction. Monitor and communicate to providers regularly about provider coding and associated RVUs. Report preparation and participation in monthly Action Plan meetings and PBO/CHC Operations meetings. Generate reports on request of Section Chief and other faculty.
  • Grants Management. Have oversight of the Sections research portfolio managed by the Section Grants Administrator. Support the Section Grants Administrator for their pre- and post-award activities, have oversight over shadow budgets, etc. Support PIs on their pre and post award activities, including subcontracts and consultant agreements.
  • Fellowship Program. Have oversight over fellowship coordinators activities in supporting the fellowship program activities. Supervise Fellowship Program Coordinator and ensure needs of education programs are met.
  • Leadership:
    • Creates a culture of performance and accountability in an organization. Translates over-arching goals into specific objectives and holds people accountable for results. Stays focused on the most important metrics that drive the business.
    • Builds and maintain key relationships with stakeholders across the organization. Ability to manage through others to ensure adherence to the highest quality standards, with the ability to collaborate and drive for results.
    • Demonstrates a track record of building and leading high-performance and highly collaborative teams. Actively involved in sourcing, selecting, developing, and retaining high-performance talent. Directly supervises administrative personnel, fellowship program coordinator, grants administrator, and clinical research coordinators. Partners with PIs to supervise research staff. Collaborates with the Section Chief, outpatient clinic leadership team, physician leaders and other stakeholders to implement new programs and service lines.
    • Participates meaningfully in department wide initiatives that drive performance against key goals.
    • Advise and troubleshoot on BU Works and other issues regarding research supply, purchasing, timesheet processing, travel policy and other reimbursement processing. Develops and maintains good communication and working relationships to solve problems.

Required Skills

Bachelors required, Masters preferred 5-8 years of work experience, with 3+ years of management experience

Please note all newly hired staff and faculty, will need to be in compliance with Boston University’s COVID-19 Vaccination and Booster Requirement within 30 days of date of hire. You must upload your vaccine documentation or request a medical or religious exemption (instructions). For further information on the University’s response to COVID-19, please visit the Back2BU site.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We are a VEVRAA Federal Contractor.

Job LocationBOSTON, Massachusetts, United StatesPosition TypeFull-Time/Regular


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