PROGRAM COORDINATOR, WELLNESS & ADVISING, School of Medicine, Student Affairs Tracking Code22500408390328Job Description
The Wellness and Advising Program Coordinator supports the implementation and administration of the Student Affairs Offices wellness programs and faculty Advisor Network. The coordinator performs the administrative functions necessary to organize and host programs, events, and initiatives that contribute to medical students well-being. Similarly, the coordinator provides dedicated administrative support to the Student Affairs Offices Faculty Advisor Network, taking direction from Student Affairs deans to provide students and faculty advisors the information and resources they need to establish a rich mentor/mentee relationship. Finally, the coordinator serves as a member of a staff with the shared responsibility of addressing the operative needs of the Student Affairs Office with the broader goal of providing outstanding support, guidance and service to medical students. Essential Functions:
1.Advisor Network: The Coordinator will have administrative ownership over the Advisor Network run by the Student Affairs Office and support the Associate and Assistant Deans in preparing presentations, schedules and handbooks addressing academic and field-specific advising.
Responsibilities include, but are not limited to: maintaining accurate rosters of Core Advisors, Field Specific Advisors (FSA) and advisees; executing logistical tasks necessary to host the annual Advisor Retreat and monthly FSA meetings; communicating updates to advisors on behalf of the Student Affairs Office; meeting regularly with the Medical Education Office to note changes in the advising calendar and communicate updates accordingly; serve as the point of contact for Careers in Medicine (CiM) and assist in organizing an annual student career fair with Academic Enhancement; and develop CV writing workshops and CV resources for the new career resources section on the Student Affairs website.
2.Wellness Program: With direction from the Associate Dean and Director of Student Affairs, the Coordinator will support the implementation of student wellness activities to ensure students have a wide range of options to maintain their mental, emotional and physical well-being.
Responsibilities include, but are not limited to: creating marketing materials to promote wellness programs (e.g. flyers, social media posts, newsletters); securing spaces on campus to host wellness programs and events; ordering catering for wellness programs and events; collaborating with counterparts across the medical campus to plan the annual Self-Care Market and other campus-wide events; supporting the Director in planning activities for students living in the Medical Student Residence; aggregating and promoting wellness offerings available at Boston University and the City of Boston suited to medical students; researching and communicating trends and best practices pertaining to medical student well-being.
3.Operations: The Coordinator will plan, organize, and/or assist with special events organized by the Student Affairs Office and contribute to day-to-day office workflow, including answering phones, booking student appointments with the Associate and Assistant Deans, greeting visitors, ordering office supplies, processing reimbursements, fulfilling postgraduate document requests, and replying to student inquiries.
Bachelors Degree and 3-5 years of related experience. Interest/experience in higher education and demonstrated passion for health and wellness/advising desirable. Proficiency in Microsoft Office applications, especially Excel; strong interpersonal, communication, and analytical skills; able to prioritize and multitask; event planning experience; sound judgment; the ability to work independently as well as in a team environment; high degree of professionalism; and the ability to interact with tact and confidentiality with many individuals at all levels.
Please note all newly hired staff and faculty, will need to be in compliance with Boston University’s COVID-19 Vaccination and Booster Requirement within 30 days of date of hire. You must upload your vaccine documentation or request a medical or religious exemption (instructions). For further information on the University’s response to COVID-19, please visit the Back2BU site.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.
Job LocationBOSTON, Massachusetts, United StatesPosition TypeFull-Time/Regular