CoSE Accounting Specialist (Administrative Analyst/Specialist, Non-Exempt) - Dean's Office, Col...

San Francisco State University
San Francisco

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Employment Type
Full Time
Institution Type
Four-Year Institution

Job no: 513546
Work type: Staff
Location: San Francisco
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time

Working Title

CoSE Accounting Specialist

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing [email protected]

San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.


Dean's Office, College of Science & Engineering (CoSE)

Appointment Type

This is a one-year probationary position.

Time Base

Full-Time (FTE 1.0)

Work Schedule

Monday through Friday; from 8:00am to 5:00pm

Anticipated Hiring Range

$4,197 to $4,900 per month ($50,364 to $58,800 annually)

Salary is commensurate with experience.

Position Summary

The College of Science & Engineering (COSE) is composed of nine on-campus departments, several on-site centers and two off-site centers with a total population of approximately 170 full-time faculty, 90 staff and 300 student employees. The Budget, Fiscal & Human Resources Team in COSE is in charge of budgetary and fiscal operations to provide professional administrative support to various stakeholders within and outside of COSE so that high-quality teaching and research can be carried out as intended. The accounting specialist will process high volume of financial transaction paperwork; perform complex account reconciliations; and oversee the day-to-day activities/operations for the fiscal records in the College of Science & Engineering. The incumbent is responsible to monitor account expenses/balances and reconcile 100+ trust fund accounts; handle various payment/purchasing and fund transfer requests; authorize/approve documents for processing and payment; answer/refer specific and general inquiries/problems of faculty and staff for the College and/or other business units.

Position Information


  • Reconcile and analyze financial transactions (including, but not limited to: credit cards, purchase orders, reimbursements, payments, travel, miscellaneous payroll expenses such as students/temporary employees) for the college to match with records on the university financial reporting system, and to identify accounting discrepancies, and process any adjusting entries according to the policies and procedures of the CSU guidelines. Prepare and maintain complete financial records for the college and prepare a range of financial data reports for various use in the college.

Payment Coordination

  • Coordinate, set-up and/or oversee requests for payments, including but not limited to invoices, direct payments, fund transfers, honorarium, stipends, requisitions, and purchase orders. Verify accuracy of information and funding, and approve documents for processing and payments.

Fiscal Support

  • Serves as the back-up for the credit card monthly audits should the other staff be on vacation or extended leave etc. Assist and advise departments on account balances, fiscal procedures and training. Assist department staff and others as needed with fiscal related issues.

Other Duties As Assigned

  • Other projects/tasks as assigned, including compiling financial data for ad-hoc projects, assisting with year-end audits, and collaborating with other members of the dean’s office staff on various projects.

Minimum Qualifications

  • General knowledge and skills in the applicable administrative field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
  • Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures.
  • Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.
  • Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.
  • Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
  • Ability to organize and plan work and projects including handling multiple priorities.
  • Ability to make independent decisions and exercise sound judgment.
  • Ability to compile, write, and present reports related to program or administrative specialty.
  • Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.

Preferred Qualifications

  • Bachelor's degree with a major in accounting, finance, public/business administration, or a closely related field; or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
  • 5+ years of technical/administrative work experience involving study/analysis/recommendation of program administration; experience in fund/governmental accounting in networked environment.
  • Familiarity with business offices and operations as well as accounting and other administrative practices.
  • Working knowledge of budget/fiscal policies and procedures; proficiency in using PC operating systems, MS Excel, Word, Outlook, CFS reporting system, Peoplesoft system.
  • Knowledge of the CFS and Peoplesoft systems, report processing, and governmental accounting.
  • Strong analytical skills in reconciling ledgers and monitoring expenditures. Good numerical aptitude and attention to details. Be able to review financial information accurately, collect and analyze data, compile/compose/present reports.
  • Ability to organize and plan work and projects including handling multiple priorities and deadlines.
  • Effective interpersonal and oral/written communication skills; respond accurately and promptly to questions presented.
  • Ability to learn/interpret/apply a wide variety of policies/procedures; interpret and integrate complex data and information; organize/ plan/complete work and projects related to program/ administrative specialty.
  • Strong analytical skills. Ability to perform preliminary analyses, make independent decisions and exercise sound judgment.
  • Ability to take initiatives and independently plan, organize, coordinate and perform work in various situations.
  • Ability to learn and adapt to new financial reporting tools as needed.
  • Must be a team player and able work collaboratively and effectively with a diverse faculty/staff across all levels within the organization.

Pre-Employment Requirements

This position requires the successful completion of a background check.

Eligibility to Work

Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.


Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.

We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.

Employment Requirement

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at and questions may be sent to [email protected].

CSUEU Position (For CSUEU Positions Only)

Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.

Additional Information


Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.

The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.

Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.

Advertised: April 21, 2022 (9:00 AM) Pacific Daylight Time
Applications close: Open until filled

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