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Administrative Associate IV

Texas A&M University-San Antonio
San Antonio TAMUSA

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Job Details

Job Title

Administrative Associate IV


Texas A&M University - San Antonio


College of Education And Human Development

Proposed Minimum Salary


Job Location

San Antonio, Texas

Job Type


Job Description

This position is responsible for maintaining department records including faculty office hours, load reports, syllabi, textbook adoptions, low-enrolled class requests, travel requests and vouchers, independent study requests, and overload requests. The administrative assistant performs other activities as needed including preparing faculty travel requests and vouchers; preparing faculty load reports; placing textbook orders; assisting faculty with the advising process; assisting faculty with their academic responsibilities; recruiting and retaining students; and compiling reports that may be required by university administration or external agencies.

This position is responsible for maintaining office records including purchasing; travel requests and vouchers; enrollment data, and caseload information. The administrative assistant performs other activities as needed including preparing travel requests and vouchers; preparing workload reports; placing supply orders; assisting business partners; taking meeting minutes; and compiling reports that may be required by university administration or external agencies.

This is a grant-funded position. Grant funded positions are time-limited and are contingent upon sufficient grant funding.

Roles and Responsibilities:

  • Maintains records related to the activities of the program;

  • Screens calls and makes appointments for the director;

  • Handles correspondence and prepares reports;

  • Maintains office equipment and assists in acquiring supplies;

  • Maintains active files and assists in the processing of related program information;

  • Assists with correspondence and maintenance of hiring files;

  • Assists in the preparation of travel requests and vouchers;

  • Prepares workload reports;

  • Verifies schedules;

  • Performs other duties as assigned.

Required Education and Experience:

  • High school diploma

  • 4 years of related experience.

Knowledge, Skills and Abilities:

  • Knowledge of word processing, spreadsheet, and database applications;

  • Ability to multitask and work cooperatively with others;

  • Excellent written communication, analytical, interpersonal, and organizational skills;

  • Ability to work in a high stress environment;

  • Ability to work with sensitive information and maintain confidentiality;

  • Ability to work independently once given a project.


Please make sure to provide the following documents:

  • Application

  • Cover Letter to include two professional references

  • Resume

For detailed instructions on how to apply for any positions on our website, please use the following link:

Please ensure that all required documents are uploaded prior to submitting the application. Once application is submitted, no changes or revisions can be made. If you have issues with adding documents with your application, please contact HR at 210-784-2058.

Summary of Employee Benefits

In compliance with ADA, if accommodations are needed for the application process, please contact HR at (210) 784-2058.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.


TAMUSA pic1Texas A&M University-San Antonio (A&M-SA) is a contemporary university that reflects the diverse and heritage-rich community it serves. Founded as the first upper-division institution of higher education in South San Antonio in 2009, A&M-SA today is a comprehensive four-year university offering high-quality, affordable education.

From fall 2008 to fall 2017, enrollment has grown 340 percent. The University currently serves nearly 6,500 students and has graduated more than 8,000 alumni. The student body is 60 percent female and 72 percent Hispanic. Approximately 77 percent of students are the first in their family to attend college.

TAMUSA pic3Since becoming president of A&M-SA in 2015, Dr. Cynthia Teniente-Matson has forged an audacious strategic plan for the University to fulfill its mission and bring to life its core values while achieving several important goals, including becoming a national model for student and academic success.

Through the University’s 26 undergraduate degrees and 13 graduate degrees, students can pursue a wide variety of in-demand fields, such as education, business, information technology and cyber security, criminology and biology. A&M-SA equips students with the knowledge, marketable skills and high-impact educational experiences that prepare them for rewarding careers, responsible global citizenship and lifelong learning.

With unprecedented enrollment growth, small classes, flexible schedules and in-demand degrees, A&M-SA is making the dream of higher education a reality for students in the San Antonio community and beyond.TAMUSA pic2

Fast Facts:

  • A&M-SA offers the lowest undergraduate tuition among four-year universities in San Antonio: $8,216 average cost per year (tuition and fees for spring and fall semesters for 15 credit hours/semester)
  • A&M-SA is a Military EmbracingTM university; 1 in 6 of our students is military connected (veterans, active-duty, spouses or dependents)
  • The National Security Agency (NSA) designated A&M-SA as a National Center for Academic Excellence in Cyber Defense Education (CAE-CDE) through the year 2022. This prestigious designation puts the University among a select group of institutions nationwide meeting rigorous federal standards.
  • 20:1 student to teacher ratio


Texas A&M University-San Antonio (A&M-SA) is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award baccalaureate and master’s degrees. Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097, call 404-679-4500 or visit for questions about the accreditation of A&M-SA.

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