In collaboration with the vice president of human resources and academic leadership this position leads the academic services enterprise within human resources for the university’s academic community, as well as, serve as a strategic partner providing comprehensive academic services and human resource consultation and liaison to other human resource functions for assigned colleges/schools. This position focuses on faculty relations and consultation, policy research and development, broad based faculty support programming.
Support academic affairs: ensure the consistent application of human resources/faculty policy and procedures when consulting; provide leadership and expertise for specialized area of academic services (human resources/faculty), e.g., compliance, Faculty Handbook, faculty governance, etc., and manage faculty data/information to ensure accuracy, completeness, and the integrity of data available to the community at large.
Assist in the faculty recruitment process for assigned colleges/schools: support and monitor the faculty recruitment requisition process (routing, budgeting, Workday system support, posting, granting user access); review of all non-tenure documents for consistency with faculty handbook appointments including description of duties; assist candidates with using the on-line system; closing the recruit and preparing applicant pool EEO pool data for the chair of the search committee.
Contract management for all full-time faculty including initial, renewal and amendments.
Initial contracts - review of hire terms with dean or the dean’s designee; prepare contract; respond to candidate questions; and ensure fully executed agreement is returned. Renewal contracts – prepare faculty merit award spreadsheets for deans; ensure provost office review and approval of faculty merit awards; initiate renewal agreements pursuant to the guidelines outlined in the faculty handbook for all full-time faculty in assigned colleges/schools; respond to questions regarding worksheets, agreements and the process. Amendments – consult with deans or the dean’s designee regarding contract amendments; prepare amendments and facilitate review and obtaining signatures.
Responsible for recording and tracking contracts for individual faculty who require “special handling” (endowed chairs, distinguished professors, and presidential professors). Develop and implement proactive processes for the facilitation of both “special handling” contracts and academic administrator agreements (associate and assistant dean).
In processing of faculty for assigned colleges/schools. Facilitate new hire process and serve as the “welcoming” representative for new faculty; may assist with onboarding to ensure completeness. Out-processing of faculty for assigned colleges/schools. Working with deans or the dean’s designee to facilitate the separation process for faculty of assigned colleges/schools.
Assist in developing, implementing, and maintaining a Faculty Compensation Program.
Collaborate with the team to ensure that all parties are informed and that processes and practices are consistent, generally known and understood, and well documented. Determine among the team who is a report owner and who the collaborators are so that there is accountability and little duplication of effort. Ensure that documents and reports are accessible and current.
Manage faculty data and prepare complex statistical reports.
Develop approaches to enhance faculty access to human resource services, promote human resource/faculty services, and increase faculty and management satisfaction. Lead management and faculty outreach efforts for human resources’ academic services department.
Represent the university within the academic community and at professional organizations or associations, serve on committees as required.
Performs other duties as assigned or requested.