Job no: 509601
Work type: Staff
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time
Working Title: Personnel Operations Coordinator
Classification Title: Administrative Support Coordinator I
Priority Application Date (Posting will remain open until filled): As of April 22, 2022, this recruitment has been re-opened and actively seeking applications. Previous applicants need not re-apply.
Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.
Under the general supervision of the Director of Extension Programs, the Personnel Operations Coordinator supports the College of Continuing Education’s (CCE’s) internal processes related to employment, onboarding, separations, mandated training, and data analysis for approximately 130 staff. This includes providing support as related to employment services, internal communications, maintaining personnel record systems, and contributing to quality improvement endeavors.
The position responsibilities include helping to maintain CCE’s HR administrative record systems; assisting with the implementation of HR related organizational policies and procedures; tracking compliance of employee mandated training; and assisting with and/or coordinating several personnel transactions including processes for recruitment, onboarding, separations, appointment renewals, position description changes, and reclassifications.
CSU Classification Salary Range: $3, 064 - $5,148 per month
Hiring Range: Anticipated hiring range, within the classification range - $3,064 - $4,106 per month, commensurate with candidate's education, experience, skills, and training.
Salary Grade/Range: 1035-COORDINATOR I-Grade-1
Recruitment Type: Temporary
Time Base: Full-Time
Pay Plan: 12 months
Work Hours: Monday - Friday, 8a.m. - 5 p.m.; work hours may vary depending on department operations
The College of Continuing Education (CCE) extends the mission of the university by increasing access for non-traditional learners. With a primary expertise on serving adult learners, CCE provides programs and services to individuals and employers year-round, unbound by traditional semester schedules and formats. CCE serves a hybrid student body that extends beyond California, serving over 80,000 learners annually through in-person, hybrid and fully online workshops, courses, conferences, certificate and degree programs.
CCE Personnel Operations is committed to offering comprehensive personnel services to attract, develop, and retain a diverse and talented workforce.
For more information, please visit: https://cce.csus.edu/about-cce
Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.
These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.
1. Experience in performing duties requiring accuracy and attention to detail.
2. Experience in providing customer service via telephone, e-mail or personal contact.
3. Experience in composing written emails and/or standard memos/letters that demonstrate thorough knowledge of English grammar, punctuation, and spelling.
4. Experience in spreadsheet and/or database data entry.
5. Experience in supporting human resources activities in areas such as employee recruitment, new employee onboarding, employee separation, and employee record keeping.
Knowledge, Skills, and Abilities
6. Commitment to fostering a diverse, equitable, and inclusive work and learning environment.
7. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages such as Microsoft Office Suite (Word, Excel, PowerPoint), Smartsheet, Adobe Sign, etc
8. Ability to learn detailed processes and procedures and coordinate completion of work accordingly.
9. Ability to train others on procedures and work flow processes.
10. Team oriented and ability to work collaboratively with stakeholders across the organization.
11. Ability to independently handle multiple work priorities and projects, meet deadlines and goals.
12. Ability to work with advanced spreadsheets and databases to track personnel data and make simple projections.
13. Interpersonal skills to interact effectively with all levels of staff, administrators and external constituencies.
14. Ability to maintain confidentiality and discretion
15. Knowledge of human resources, recruitment, orientation and training practices.
16. Bachelor’s degree in related area of human resources, organizational development, or business administration.
Documents Needed to Apply
Resume, cover letter, and three professional references.
About Sac State
Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to student success, diversity, equity and inclusion, community engagement, philanthropy, and campus safety.
As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.
To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.
Background Check Disclaimer
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.
Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.
It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/internal/your-hr/benefits/disability-parental-leave.html#reasonable-accommodations-interactive-process .
The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/compliance/hr-compliance/mandatory-dhr-training.html .
Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery .
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.
COVID-19 Vaccine Certification Information:
CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/
and questions may be sent to [email protected]
Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa).
Note to Applicants:
Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.
Advertised: April 22, 2022 (8:45 AM) Pacific Daylight Time
Applications close: Open until filled