Title:

1123-NN - Assistant To

Business Title:

Assistant to the Associate Dean/Director

Additional Titles:

Location:

WSU PULLMAN CAMPUS

Employee Type:

Admin. Professional

Job Family:

Administrative Professional - Not OT Eligible

Position Details:

Summary of Duties:

This posting will be used to hire two (2) Assistants To the Associate Dean positions. One hire will serve the Office of Research and one will be responsible to the Associate Dean/Director of WSU Extension.

CAHNRS Office of Research:

The Assistant To position serves as confidential administrative support to the Associate Dean/Director and the Associate Director of the CAHNRS Office of Research (COR). Maintains a high level of University and College policies and procedures knowledge and application related to the COR.

Maintains and oversees the day to day constituency services for the Associate Dean/Director in management of the COR and serves as an information resource for faculty and staff. Special projects and events are coordinated by this position.

Extension:

The person in this position will have a broad range of responsibilities related to the activities and operations of WSU Extension, including acting as administrative coordinator, often on complex and confidential issues, for internal and external constituencies such as, other units of WSU, both in Pullman and throughout the state, with other state and federal offices, and with stakeholders.

The position provides overall management of administrative operations for the office of the Associate Dean for WSU Extension and is the lead coordinator for training extension program administrative managers in areas of personnel, payroll, travel, fiscal, and other administrative processes. Participates as part of the WSU Extension leadership staff providing input on policy and procedural matters.

The position requires a high degree of professionalism and strong communication and organizational skills. This individual will work with the Administrative Team in implementing policies and guidelines for WSU Extension.

Required Qualifications:

Positions require a Bachelor’s degree in business administration or other relevant field AND five (5) years of managing administrative support experience. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.

Preferred Qualifications:

• Familiarity with land grant university agricultural experiment station operations and procedures including federal capacity funds and reporting.

• Knowledge of basic office duties and progressive responsibility toward supervisory positions;

• Ability to organize projects and deal with personnel in an effective manner.

• Strong organizational skills and attention to detail.

• Demonstrated ability in event planning, from inception to completion.

• Demonstrated ability to manage several different projects or tasks simultaneously.

• Previous experience with distance technologies to conduct the business of the organization, including conference calls and videoconferencing.

• Ability to work independently, plan ahead, and take initiative to prepare for both routine and non-routine work demands.

• Demonstrated knowledge of land-grant University mission, operations, policies, and procedures.

• Experience as a confidential executive assistant.

• Experience in preparing for and planning meetings and special events.

Additional Information:

COVID-19 Vaccine Information:

In accordance with Washington State Governor's Proclamation 21.14.2, as a condition of employment, you must be fully vaccinated or have an approved medical/religious accommodation by time of hire. People are considered fully vaccinated two weeks after receiving their last shot in a vaccine series. Full vaccination status or an approved accommodation will be verified prior to your first day of work. Should you not be fully vaccinated or have an approved medical/religious accommodation you will not be able to start employment with WSU. Information regarding vaccine verification and/or requesting a medical/religious accommodation is available at https://hrs.wsu.edu/covid-19/vax-verification/. Please contact HRS at hrs@wsu.edu or 509-335-4521 if you have questions.

Area/College:

College of Agricultural, Human and Natural Resource Sciences (CAHNRS)

Department Name:

CAHNRS Office of Research (COR) & WSU Extension

City, State, Zip:

Pullman, WA 99164

Department Link:

Extension - https://extension.wsu.edu/

CAHNRS - https://cahnrs.wsu.edu/

Monthly Salary:

Commensurate upon qualifications and experience.

FTE:

100%

Position Type:

Permanent

Screening Begin Date:

This position has been posted as Open until Filled. The screening of applicants will begin May 5, 2022.

Background Check:

This position has been designated by the department to require a background check.

Application Instructions:

Applicants must attach the following documents to their online application: 1) resume and 2) cover letter. Applicants are required to include contact information for professional references within the application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

Required Documents:

1) Resume

2) Cover Letter

Time Type:

Full time

Position Term:

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu.