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University of North Carolina at Greensboro
Greensboro, NC

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Job Details

Position Number:


Functional Title:


Position Type:


Position Eclass:

EP - EHRA 12 mo leave earning

University Information:

UNC Greensboro, located in the Piedmont Triad region of North Carolina, is 1 of only 57 doctoral institutions recognized by the Carnegie Foundation for both higher research activity and community engagement. Founded in 1891 and one of the original three UNC System institutions, UNC Greensboro is one of the most diverse universities in the state with 20,000+ students, and 3,000+ faculty and staff members representing 90+ nationalities. With 17 Division I athletic teams, 85 undergraduate degrees in over 125 areas of study, as well as 74 master’s and 32 doctoral programs, UNC Greensboro is consistently recognized nationally among the top universities for academic excellence and value, with noted strengths in health and wellness, visual and performing arts, nursing, education, and more. For additional information, please visit and follow UNCG on Facebook, Twitter, and Instagram.

Primary Purpose of the Organizational Unit:

The Office of Contracts and Grants is a division of Financial Services and is the administrative responsibility of the Associate Vice Chancellor for Finance. This unit is responsible for coordinating the administration and financial management of all contracts and grant funds awarded to the University. This unit interacts during pre-award and post-award administration of contracts and grants with any faculty member who is seeking extramural research support (pre-award) or who has had research funded (post-award). These faculty members range from junior faculty to senior administrators (Deans and Vice Chancellors). The unit provides assistance to the entire research community on campus (faculty, Research Deans, department, and school administrators) and external sponsors in the administration and management of externally sponsored funds.

Position Summary:

The Cost Compliance and Reporting Specialist is responsible for overseeing fiscal compliance of externally funded awards through exception reporting derived from the Banner enterprise systems.

This position is required to apply in-depth knowledge of research accounting principles (e.g. OMB Circulars Aw21 and A-110) to maintain compliance with federal and state regulations. Current annual expenditures for contracts and grants exceed $36 million per year from federal, state, local, foundation, and private sources, and awarded dollars exceeded $47 million in FY2020. This position requires an in-depth understanding of compliance issues and understanding of application of federal and state regulations and specific guidelines from sponsors for allowable spending of restricted funds. The position requires a knowledge of accounting, budgeting, cost accounting, and/or other fiscal functions. The work includes account report preparation and reconciliation, examination of a variety of accounting documents to verify conformance to pertinent policies, procedures, and accounting standards; and preparation of reports and statements requiring interpretation and analysis of accounting records. The position will assist in fiscal reviews/audits by sponsors. The position will oversee time and effort reporting and monitoring of subcontractors.

Grant Management: Participates in the establishment and maintenance of comprehensive fiscal process, procedures, and controls for fulfillment of, and compliance with, grant requirements; audits expenditures of grant funds for fiscal adherence to program budget and reviews a variety of financial documents for completeness, accuracy, conformance with uniform accounting requirements, and with sponsor regulations. Prepares financial reports, and reviews high audit risk expenses and other fiscal records in accordance with federal, state, and university regulations. Provide Guidance and Information: Evaluate and interpret award document to determine sponsor policies regarding cost allowability; budget revisions and carryforward, financial reporting schedule, unique reporting requirements and provide guidance t? faculty researchers and department administrators as necessary.

The Specialist will be responsible for financial reporting to the State Auditor’s office, the Office of the State Controller, UNC-General Administration, and external sponsors and internal reporting to management. The position mitigates fiscal risk to the campus through training on allowable spending and accurate reporting and communicates with faculty and staff in a tactful manner to reduce lack of compliance. The position will compile internal reports to ensure fiscal compliance.

The Specialist serves as a trainer for other research administration personnel at the unit level throughout campus. This position serves as a mentor, trainer, and adviser to the research campus community and campus departmental administrative staff. The position will develop training materials appropriate for the particular audience in collaboration with other research administration offices.

Minimum Qualifications:

Bachelor’s degree with 12 credit hours of accounting coursework; or Associate’s degree in accounting; or Associate’s degree in business or related discipline with 12 credit hours of accounting coursework; or an equivalent combination of training and experience. all degrees must be received from appropriately accredited institutions.

Special Instructions to Applicants:

Applicants must complete and submit an electronic application for employment to be considered. The application must be completed in full detail for your qualifications to be considered.
Applicants are required to upload the following documents with their electronic application:

  • Resume
  • Cover Letter
  • List of References

Applicants are required to upload a list of references of at least three (3) professional references that includes:
  • Name
  • Company Name
  • Type of reference (Professional, Supervisor, Colleague, Academic or Personal). One (1) of those references will need to be a current or previous supervisor.
  • Email Address
  • Contact Phone Number

Applications are not successfully submitted until an online confirmation number has been received at the end of the application process.

Recruitment Range:

$56,362- $58,555

Org #-Department:

Contract and Grant Accounting - 56205

Job Open Date:


For Best Consideration Date:


Open Until Filled:




Type of Appointment:


Number of Months per Year:




Percentage Of Time:


Key Responsibility:

Oversee Cost Compliance by applying data mining techniques

Essential Tasks:

I. Develop reports from enterprise mining techniques and management systems to ensure compliance with funding agency requirements/restrictions as well as federal and state guidelines and campus policies.
2. Provide appropriate services to facilitate the research at UNCG in a rapidly changing environment with multiple tasks and tight deadlines.
3. Review and interpretation of financial compliance and regulatory regulations at the federal, state, and university levels.
4. Monitor subrecipients on an annual basis and review their fiscal audit reports as needed.
5. Keep abreast of regulations through agency federal circulars, published agency information, professional organizations (National Council of Research Administrators) & attendance at professional meetings.
6. Update CGA staff on revised sponsors’ regulations and campus policy changes.
7. Serve as key point of contact with sponsors for on-campus fiscal reviews/audits.
8. Review pcard transactions systematically across campus for C&G funds.

Percentage Of Time:


Key Responsibility:

Grant Management

Essential Tasks:

I. Evaluate and interpret complex legal award documents to determine sponsor policies regarding cost allowability; budget revisions and carryforward, financial reporting schedule, and unique reporting requirements.
2. Prepare award notification memo and forward to Principal Investigator with appropriate comments regarding guidelines and prior approval requirements.
3. Review high audit risk expenditures including payroll, equipment, and contractual services against grant funds for allowability in accordance with specific agency restrictions.
4. Identify areas of non-compliance and recommend remedial action.
5. Review payroll forms for allowability.
6. Evaluate cost transfer requests for allowability and prepare journal entries to post-transfer charges in accounting system.
7. Responsible for proper record retention of all financial documentation relating to the administration of the contract/grant fund and assisting auditors with review of financial records and also to answer any questions.
8. 90 days prior to grant end date, conducts thorough review of cost, revenue, and expenditure positions by preparing reconciliation adequate for post-audit review.
9. Review pre-award proposal budgets and make recommendations with regard to budget format, narrative, matching funds, and general compliance with sponsor, state, and federal regulatory requirements.
10. Provides faculty researcher and management on use and status of funds, both actual and projected, along with analysis and recommendations relative to activity costs and available budget.

Percentage Of Time:


Key Responsibility:

Fiscal Reporting

Essential Tasks:

1. Prepare ad hoc reports on an as-needed basis using Banner data as source; regularly prepare reports to review fiscal compliance of grant funds.
2. Work with a C&G and IT team to redesign time and effort quarterly reporting system resulting from the implementation of Banner-HR.
3. Oversee preparation of reports for external sponsors, Offices of the State Auditor and State Controller, and federal and state agencies.
4. Prepare internal reports for management as requested.
5. Work with IT staff to design special reports prepared from Banner data to review fiscal compliance on a consistent basis.

Percentage Of Time:


Key Responsibility:


Essential Tasks:

1. Coach, counsel, and train campus staff in best practices in fiscal management for contract and grant funds.
2. Serve as an alternate trainer for campus staff in post-award fiscal management as a backup for Associate Director.
3. Develop training materials in collaboration with other campus research infrastructure offices.
4. Coordinate training activities for the newly formed Research Administrators network on campus and SPARTAN workshops for research administrators.
5. Provide customer service and outreach to UNCG research community.
6. Serve as liaison with subject matter experts to identify training needs and work with C&G Associate Director and other research administration offices to support training for the campus community.

Physical Effort:

Hand Movement-Repetitive Motions, Finger Dexterity, Reading, Writing, Eye-hand coordination, Vision-Color Distinction, Vision-Preparing/Analyzing figures, Vision-Visual inspection, Hearing, Talking, Sitting, Lifting-0-30 lbs., Reaching

Work Environment:



UNCG at a Glance

Founded in 1891, The University of North Carolina at Greensboro is the largest and most diverse state university in the Piedmont Triad. Standing apart from other universities, the UNCG community is joined together by a shared value: We define excellence not only by the people we attract, but by the meaningful contributions they make. 

With more than 19,400 students and 2,500 faculty and staff, UNCG is the largest state university in the Piedmont Triad and has an annual economic impact of more than $1 billion. The campus has grown to include 30 residence halls and 30 academic buildings on 210 acres.

UNCG takes pride in being a learner-centered public research university. The College of Arts & Sciences and seven professional schools offer 79 undergraduate majors, 65 master's programs and 30 doctoral programs.

The university holds two classifications from the Carnegie Foundation for the Advancement of Teaching, as a “research university with high research activity” and for “community engagement” in curriculum, outreach and partnerships. More than $35 million in grants and contracts for research and creative activity are awarded to faculty members annually. Among the most prominent of UNCG's research initiatives are the Gateway University Research Park and the Joint School of Nanoscience and Nanoengineering. Both are partnerships with North Carolina Agricultural and Technical State University.

Globalization of the curriculum has expanded opportunities for international education, through new programs such as the UNC Exchange Program and the Lloyd International Honors College. In addition, innovative signature programs such as Building Entrepreneurial Learning for Life (BELL), Communication Across the Curriculum, Undergraduate Research and Freshman Seminars enhance the student experience.

As a cultural leader, UNCG offers concerts, lectures, dance and theater performances, exhibitions at the internationally known Weatherspoon Art Museum and readings by nationally known authors. In athletics, Spartan teams compete in nine women's and nine men's sports in Division I of the National Collegiate Athletic Association. With ethnic minority students making up 26 percent of the student body, UNCG is the most diverse of the UNC system's historically white campuses.

Although much has changed, some things remain the same. The university motto — “Service” — continues to be a guiding principle put into practice through all aspects of university life.

UNCG Schools and College of Arts & Sciences

The University's Academic Affairs Division consists of seven academic schools, the College of Arts & Sciences, the Graduate School and the Lloyd International Honors College. The names below are the ones currently in use. In some cases, the names have changed since the academic units were founded. The schools and their dates of establishment are: Graduate School 1921-22;College of Arts & Sciences 1969, Lloyd International Honors College 2005, Joint School of Nanoscience & Nanoengineering 2007, Joseph M. Bryan School of Business & Economics 1969, School of Education 1921, School of Health and Human Sciences 2011, School of Music, Theatre and Dance 2010, and School of Nursing 1966.

Achievements & Accolades

UNCG is garnering national attention and awards for its challenging academic programs, supportive environment and engaged community. Take a look at some of our latest accomplishments and meaningful contributions on campus, in the community and around the globe. Curious about more accolades, achievements, our student body, faculty and staff excellence and other signs of our success? Find out more at UNCG Now:

Challenging Academic Programs

U.S. News & World Report ranked three UNCG online programs among the best in the nation in the 2015 list of Best Online Programs.

UNCG’s slate of online programs has earned a top 10 ranking for affordability from

The graduate program in the Department of Human Development and Family Studies has earned a Top 10 ranking by the The HDFS Report.

Supportive Environment

UNCG is a Military Friendly School for the fourth straight year, putting it in the top 15 percent of colleges and universities nationwide that are doing the most to support veterans and ensure their success.

UNCG is ranked among the best colleges for your money nationwide by College Factual, a new site that guides students through the college selection process.

The Education Trust singles out UNCG among the nation’s universities for its success at closing the gap in graduation rates between black and white students.

Engaged Community

For the fifth year in a row, UNCG has earned the “Tree Campus USA” designation for promoting healthy trees and encouraging the spirit of conservation. 

UNCG’s innovative dynamic mailbox system has been honored as one of University Business Magazine’s Models of Efficiency.

For the eighth consecutive year, UNCG is highlighted on Washington Monthly’s list of American universities that contribute most to the public good.

Careers at UNCG

UNCG is committed to the creation of an inclusive, collaborative and responsive university by attracting, retaining and developing a diverse community of talented individuals in support of the university's mission.

Find Us
723 Kenilworth Street
United States
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