Job Profile Summary
The purpose of the Assistant Director Financial Aid position is to ensure efficient and effective delivery of financial aid to all eligible students. The position is responsible for the daily operations, training and supervision of the campus staff involved in the awarding and delivery of financial aid. The delivery includes but is not limited to the development, maintenance and assessment of all financial aid computerized systems while providing financial assistance and excellent customer service to all students. The Assistant Director of Campuses ensures excellent quality service to students and staff, consistency of information to all staff, training and outreach efforts to the community. The Assistant Director monitors staff work and handles any student staff complaints from the campuses. Also handles and monitors phone coverage, email inquiries and delegates work to staff accordingly.
- Bachelor's degree required. Master's degree preferred.
- Five years of experience in financial aid processing, with three years in a supervisory or lead (leading projects, processes and staff) capacity required.
- An equivalent combination of education and experience may be considered.
- Daily - 30%: Oversees and supervises the daily operations and coordination of financial aid services, including the supervision of the Senior Advisors and part time staff at all financial aid campus offices, providing excellent and consistent customer service.
- Daily - 20%: Provides guidance to staff advising students regarding student financial aid programs, eligibility requirements and the application process to students and parents. Analyzes and evaluates financial aid eligibility for students.
- Daily - 15%: Oversees staff in the training and application of new financial aid processes and procedures ensuring the accuracy and consistency of information provided to students, staff and the community. Responsible for the overall supervision of campus staff and resolving issues regarding campus staff and students.
- Monthly - 5%: Assists in the development, supervision and testing of interfacing financial aid systems with other internal systems, such as College Integrated Data Base (CID), student records, and credit and collections. Approves accuracy of test data as needed.
- Other (Biannually) - 10%: Assists in the writing, training and implementation of financial aid policies and procedures. Assists with the development of departmental policies, procedures and manuals. Provides departmental support in identifying and solving system based problems.
- Other (Annually) - 5%: Contributes by providing recommendations regarding staff training needs in relation to both the computerized college systems as well as the interpretation of federal financial aid regulations. Assists in streamlining and updating the financial aid processes to more effectively package, award and distribute aid according to state and federal guidelines. Further, assists in maintaining campus decorum to ensure the most current information and processes are being delivered to students.
- Other (As Needed) - 5%: Oversees the short and long range financial aid planning, including delivering on the customer services aspect of financial aid. The Assistant Director position interfaces with many external systems such as Common Origination and Disbursement (COD), Florida Electronic Funds Transfer (EFT), Central Processing Service (CPS), National Student Loan Data System (NSLDS) as well as OSFA and DOE. The position also acts as liaison between financial aid and other departments, as well as community organizations, student and parental concerns.
- Other (Annually) - 5%: Assists in organizing, implementing and presenting regional financial aid workshops for currently enrolled and prospective students. These workshops are sometimes held collaboratively with the School Board of Broward County and college-wide personnel. Ensures the department is well represented and is providing service to community organization requests for informational workshops. Organizes the annual, regional Financial Aid Day hosted each year and providing current financial aid information to all local high school seniors and current BC students.
- Other (Annually) - 5%: Attends and sometimes chairs financial aid committees, including form development, satisfactory progress, and professional judgments. Represents SFS at relevant colleges, state, national and consortium meetings.
Knowledge, Skills and Abilities:
- Demonstrated in-depth knowledge of federal, state and institutional financial aid programs, to ensure compliance with policies, legislation, and regulations.
- Models inclusive excellence through specific actions that support the College's diversity goals in the recruitment, hiring, and retention of talented and diverse staff
- Ability to work with a diverse student/staff population engage in conflict resolution, coordination of interdepartmental projects, deal with outside agencies and auditors
- Knowledge of operational processes and procedures, work and task flow for area
- Knowledge of federal, state and institutional financial aid processing systems
- Ability to contribute to policy and procedure development
- Ability to develop effective system testing scenarios
- Demonstrated ability to retrieve and synthesize data from multiple sources to develop solutions to known problems
- General understanding of College structure, policies and practices, and the impact on Student Financial Services
- Proven expertise in executing operational plans, managing projects and/or programs, budgeting, cost control and delivery of results
- In-depth managerial and team building skills, and demonstrated ability to motivate and empower direct and indirect reports to achieve area priorities
- Ability to partner with others across the College and externally to exchange information, collaborate on projects, share resources, etc.
- May require negotiation skills and ability to reach mutual points of agreement and benefit among peers and colleagues
- Advanced level technical skills for functional area required
Assistant Director, Financial Aid (Central Campus) Position Number
P0005732 Job Status
Full time Regular Department
Financial Aid Advising Location
Central Campus Pay Grade
$56,160 - $64,584 Salary commensurate with education and experience. Work Shift
First Shift Work Schedule
Monday - Friday Hours Per Week
40 Posting End Date
Open Until Filled Comments
To be considered for this position, a completed online employment application form along with a resume and unofficial transcript are required. The first review date of applications will begin on April 28, 2022. Designated Essential Personnel
No FLSA Status
Exempt Position Classification
Professional Technical Staff (PTS) Special Instructions to Applicant:
For positions requiring a degree, the official transcripts are required upon hire. An unofficial copy of the degree/transcript is acceptable during the application process and must be attached to the online application. If unable to attach the documentation, please email document to email@example.com or fax to 954-201-7612, stating clearly the position name(s) and position number(s) the transcript is to be attached to.
Foreign Transcript: Transcripts issued outside of the United States require a equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline. All required documentation must be received on or before the job posting end date.
**Please note that multiple documents can be uploaded in the “Resume/CV/Transcript/License/Certification” section of the application**
Please refer to link with the instructions on how to submit an application with multiple documents. https://www.broward.edu/jobs/_docs/tutorial_external_applicant_broward_college.pdf.
Employment is contingent upon successful completion of the required background screening process.
Broward College uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 Form and provide documentation of your identity for employment purposes.
Diversity and Inclusion are a priority at Broward CollegeDisclaimer
Broward College is an equal opportunity employer and strongly encourages applications from eligible veterans and spouses of veterans, underrepresented groups, including minorities, women, and persons with disabilities. The College does not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation or any other legally protected classification.
For inquiries regarding Title IX and the college’s non-discrimination policies, contact the Vice President for Talent and Culture at 954-201-7288, Broward College, 6400 NW 6th Way, Fort Lauderdale, FL 33309.
Applicants needing a reasonable accommodation with the application process, please contact the Talent and Culture Department at firstname.lastname@example.org.
The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted of describe all the specific duties and responsibilities that may be required in any particular position. Directly related education/experience beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Broward College reserves the right to revise or change job duties, job hours, and responsibilities.