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Staff Assistant/Administrative Services (General) - BCC - **INTERNAL POSTING**

Peralta Community College District
Oakland, CA

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Employment Type
Full Time
Institution Type
Community College
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Peralta/College Information:

Berkeley City College

Berkeley City College (BCC), one of California’s 112 community colleges, is centrally located in downtown Berkeley, only 1-1/2 blocks from the U.C. campus. The college’s mission is to contribute to the success of all students and to the well-being of the community by offering the best possible education which promises intellectual growth, social mobility, economic development and an understanding of diverse ideas and peoples. BCC is ranked second in the state in the percentage of students who transfer to U.C. Berkeley.

BCC serves students who seek general education, transfer to four-year universities, associate degrees and certificates in liberal arts, the sciences, career/technical areas, or foundational skills. BCC students represent a diverse mix of ethnic, cultural and economic backgrounds. Many are the first in their families to attend college. The college is an active partner in local economic development and employment training endeavors and maintains a strong and unique collaboration with U.C. Berkeley. Berkeley City College’s world-class faculty has created a student-centered learning community dedicated to academic excellence and student success. They have won distinction in the sciences, arts, English, humanities, multimedia arts, and the social sciences.

Benefits Information:


The Peralta Colleges proudly offers a competitive and comprehensive core of work-life benefits. The value of the employer contribution towards your benefits may increase your total compensation by as much as 47%. Benefit-eligible employees have access to coverage for themselves and eligible dependents:

• Medical, dental, vision, prescription drug insurance coverage*

• Life insurance of 150% of your income up to $100,000.

• Long-term disability coverage.

• Employee Assistance Program.

In addition to your own contribution, Peralta also contributes 20.70% of your salary to the California Public Employees Retirement System (CalPERS). Effective January 1, 2013, the PEPRA (Public Employees’ Pension Reform Act) went into effect. Changes have been implemented as a result of the adoption of this legislation that impact new and existing employees enrolled in CalPERS. A summary of those changes is available at For further up to date information on CalPERS retirement eligibility and PEPRA, please visit the website at The CalPERS member handbook is available at, please visit the website at After 10 years of creditable service, medical benefits in retirement are extended until age 65.

Other voluntary benefits include:

• Flexible benefit plan participation in the Medical Reimbursement Plan, Dependent Care Reimbursement Plan (under tax code 125)

• Pre-tax commuting expenses (under IRS code 132)

• Tax-deferred plan participation in the 403(b) and 457 plans

• Credit union membership

• Prepaid legal plan participation

• Additional Life Insurance for yourself, spouse or children

* Kaiser and United Health Care Dental are fully paid by the District. Other plans require employee contribution. Subject to change.

Job Title:

Staff Assistant/Administrative Services (General) - BCC - **INTERNAL POSTING**

Time Base:

40 hours/wk, 12-months/year


Salary Range:$3,929.65 - $4,724.42/mo, Hiring Range: $3929.65- $4,300.90/mo - The maximum initial placement is Step 3 depending on experience.

Position Type:



Student Service/EOPS (842)

Job Description Summary:

This vacancy is open ONLY to current regular and hourly employees who are members of SEIU Local 1021. Per new Article 8.7 of the Local 1021 hourly contract, this job is being posted for ten (10) working days.

Under general supervision of a Dean, performs clerical and technical work in providing administrative and technical support to the Division, and performs a variety of duties related to the smooth functioning of the Division.

Duties & Responsibilities :

Any one position may not include all of the duties listed nor do listed examples include all tasks which may be found in positions of this class. To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.

• Acts as a technical resource person in Student Services performing a variety of technical and clerical duties.

• Provides information verbally or in writing where judgment, knowledge, and interpretation of policies and regulations are necessary in response to inquiries for information relating to the Division and its programs.

• Creates computer-based files that permit the management of data, production of technical reports, and maintenance of records. Establishes and maintains complex, interrelated filing systems.

• Performs a wide range of clerical and technical duties related to the operations of the Division including purchasing, personnel, vendor relations, recordkeeping, travel requests, and budgetary control.

• Maintains a variety of administrative and fiscal records;

• Assists in interpreting rules and regulations;

• Maintains budgets and year-end reports;

• Updates and processes contracts related to the Student Services;

• Reviews a variety of data processing reports and follows up as necessary to ensure that problems are resolved

• Assists in tracking classified and faculty assignments in the Division and creates files and/or processes personnel action forms, time sheets, absence forms, and other related forms.

• Schedules a variety of appointments, meetings, and staff development activities. Frequently serves as the liaison and first line of contact from within the Division to faculty, students, staff, and the community.

• Performs other related duties as assigned.

Minimum Qualifications:

1. Three (3) years of clerical and technical experience in general office clerical work, including setting up and monitoring of budgets and preparing reports, or any combination of training and experience that could likely provide the desired knowledge and abilities.

2. Demonstrated proficiency in the operation and use of office productivity software for word processing, spreadsheet and database management and presentation software programs (e.g., MS Office Suite, MS Word, Excel, Access and PowerPoint) utilizing personal computers, internet browsers, websites and E-mail.

3. Applicant must have demonstrated cultural competency, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college staff, faculty, and students.

Desirable Qualifications:

• Knowledge of:

o Concepts, techniques, procedures, and other guidelines applicable to the designated area of specialization
o Administrative and office procedures and practices
o Basic research and analytical methods
o Proper and correct English usage, grammar, and punctuation
o Modern office equipment, including familiarity with data entry and retrieval using computer terminals

• Ability to:

o Perform a variety of difficult technical and clerical work related to the designated area of specialization
o Establish and maintain cooperative relationships with those contacted in the course of work
o Analyze situations and make decisions in procedural matters without immediate supervision
o Speak and write effectively
o Type with speed and accuracy (45 wpm)
o Learn rapidly a variety of rules and procedures relating to the assigned area of responsibility
o Train and supervise clerical and student personnel
o Prepare and maintain accurate and complete records and reports

Environmental Demands:

• Occasional work performed alone
• Constant work around and with people

Other Requirements:


• Occasional standing, walking, stooping, kneeling, squatting, and climbing stairs
• Occasional lifting and carrying up to 15 lbs.
• Occasional pushing and pulling up to 20 lbs.
• Occasional twisting of body
• Occasional use of manual dexterity
• Occasional use of tactile acuity
• Occasional use of visual acuity from a distance, with depth, and for color
• Frequent work at a rapid pace
• Frequent reaching, high, low, and level
• Frequent audio acuity at all ranges, including speech
• Frequent visual acuity for reading
• Constant sitting
• Constant use of clear oral communication


• flexibility or ability to respond to multiple demands

Tools & Equipment Used:

• Computer
• Standard office machines and equipment
• Multi-line telephones
• Department-specific equipment

Application Deadline Date:

May 4, 2022

Open Date:


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