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Executive Assistant

Employer
University of Colorado System Administration
Location
Denver, CO

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support
Jobs Outside Higher Education
Government Agencies
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Description
Position Description

The Executive Assistant is responsible for a variety of supporting roles for the Chief Compliance Officer (CCO) and System Title IX Coordinator and Administrative Hearing and Compliance Programs Coordinator.  The CCO and System Title IX Coordinator is responsible for ethics, risk and compliance efforts at the System Administration and oversees the Office of Institutional Equity and Compliance (Boulder campus), Office of Institutional Equity (Colorado Springs campus), and the Office of Equity (Denver and Anschutz campuses).  This position represents CU System Administration to university constituents and the general community, in a professional and knowledgeable manner. This position requires an understanding of how policies and procedures are implemented in a university-based compliance office, or past experience in a comparable administrative or legal setting. This role will support the CCO and System Title IX Coordinator with maintaining schedules and priorities, as well as supporting additional offices and staff by providing office support. 

The Executive Assistant reports to the Chief Compliance Officer and System Title IX Coordinator and is exempt from the State of Colorado Classified Staff System. 
 

COVID-19
The University of Colorado has a requirement for COVID-19 vaccinations and full completion of the attestation form within the first 30 days after hire date.  Information regarding this requirement, and exemptions can be found at https://www.cu.edu/vaccine-requirement https://www.cu.edu/vaccine-requirement

 

Duties and Responsibilities

Duties and responsibilities of the position include, but are not limited to: 

Support Chief Compliance Officer and System Title IX Coordinator 

  • Utilizes knowledge of priorities, preferences and needs and uses discretion in responding to inquiries and solicits CCO’s involvement in a timely and effective manner
  • Schedules meetings for the CCO, and screens phone calls and inquiries accordingly
  • Exercises utmost discretion, diplomacy and professionalism in all matters, especially those involving confidential or sensitive information
  • Manage and coordinates communications to and from CCO and determine response or referral
  • Maintain the CCO’s calendar and schedules appointments, presentations and meetings assists in document preparation for the CCO
  • Coordinates and completes all travel arrangements and expense reports on behalf of the CCO
Support Ethics and Compliance Office and Staff

  • Assist Administrative Hearing and Compliance Programs Coordinator with hearing tasks as needed
  • Serve as backup hearing administrator 
  • Assists in document preparation for ethics and compliance program
  • Record retention in database and server files
Office Support/other duties as assigned

  • Plays an integral role in the successful execution of a variety of special projects by providing support and logistics coordination
  • Manages administrative functions, recommending and implementing procedural changes to improve operations.
  • Purchasing and procurement of office supplies etc.
  • Other duties as assigned
Who we are and What we offer

Who we are: System Administration, which also houses the Office of the President, is located in the uptown neighborhood of Denver with a few smaller offices located on the campuses.  However, this position is located in Denver and will work a hybrid schedule, working from home the majority of the time. Many of our departments support the educational and research missions of the four University of Colorado campuses, but System Administration is not considered a campus. We provide diverse opportunities for professional development, innovation, and collaboration with talented staff and faculty.  Learn more about CU System Administration.

What we offer:

Salary: The anticipated hiring range has been established at $61,000 - $66,000.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

Benefits: The University of Colorado offers an excellent benefits package including:

  • Medical: Multiple plan options
  • Dental: Multiple plan options
  • Additional Insurance: Disability, Life, Vision and Wellness
  • Retirement 401(a) Plan: Employer contributes 10% of your gross pay
  • Paid Time Off: Accruals over the year
    • Vacation Days: 22
    • Sick Days: 15
    • Holiday Days: 10
  • Tuition Benefit: System employees have the benefit on all campuses 
  • ECO Pass: RTD Bus and light rail service
  • Additional Perks & Programs: Click here to access a few more Perks and Programs
Click here to access our Total Compensation Calculator to see what your total rewards could be at CU. This position is a University Staff position.

Additional taxable fringe benefits may be available.

More information on benefits programs, including eligibility, is available at www.cu.edu/employee-services/.

Knowledge, Skills, and Abilities:
To be successful in this position, candidates will need the following:

  • Knowledge and understanding of higher education systems and shared governance.
  • Collaboration skills, including the ability to work with others from different areas and backgrounds to reach a common goal 
  • Computer skills, including the ability to utilize Microsoft Office programs (i.e. Word, Excel, PowerPoint, Outlook) and learn and experiment with new software and systems
  • Interpersonal skills, including the ability to facilitate interaction, communication, and teamwork between others
  • Oral, written, and listening communication skills, including the ability to accurately interpret what others are saying and convey messages, information, concepts, and details accurately and clearly
  • Organizational skills, including the ability to set and meet goals and deadlines, manage appointments, create schedules, coordinate and facilitate meetings, and make decisions 
  • Presentation skills, including the ability to collect, evaluate, display, and deliver information to a variety of audiences in a way that is easily understandable
  • Ability to work under pressure, manage multiple concurrent and competing tasks and responsibilities, and adapt to changing priorities while maintaining personal effectiveness
  • Ability to prioritize work, meet deadlines, and stay on task when completing special projects and daily assignments
  • Ability to work independently with minimal supervision and reliable professional judgment, as well as collaboratively with a team to achieve desired results
  • Ability to maintain a strong work ethic, positive problem-solving attitude, and enthusiasm for the work performed
  • Ability to self-start and take initiative in completing daily tasks and special projects
  • Ability to focus on activities that have the greatest impact on meeting work commitments
  • Ability to establish and maintain partnerships with a variety of internal and external constituencies
  • Ability to communicate and work effectively with individuals from diverse backgrounds, cultures, and ages
  • Knowledge of office management principles and best practices
  • Proofreading, grammar, punctuation, and formatting skills, including the ability maintain consistency and be cognizant of and address details 
  • Ability to interpret and apply complex rules and regulations
  • Ability to handle and maintain sensitive and confidential material
  • Ability to be cognizant of and address details 


Qualifications
Minimum Qualifications:

Please ensure your resume includes any and all relevant experience to be accurately assessed against these qualifications.  You must meet all minimum requirements listed at the time of application to be considered for this role.

  • Bachelor’s degree from an accredited institution of higher education, or equivalent professional experience (professional experience may be substituted for the educational requirement on a year-for-year basis)
  • Four (4) years’ experience working in an office setting providing administrative support to a department and/or manager or director
Preferred Qualifications:

  • Six (6) years’ experience working in an office setting, as indicated above
  • Familiarity and experience working in or with higher education
  • Familiarity with University of Colorado
  • Familiarity with CU Systems, such as CU Marketplace, Concur, HCM, and/or CU-SIS


Job Category: Professional Support Services
Primary Location: Denver
Schedule: Full-time
Posting Date: Apr 20, 2022
Unposting Date: Ongoing

Organization

Read our Diversity Profile The University of Colorado is the third largest employer in the state of Colorado and plays a profound role in the lives of individuals, businesses and communities throughout the state, across the country and around the world. Nearly 500,000 alumni lead the way in business, science, the arts, health care and their communities, and they’re joined by some 15,000 more each year.UC aerial view

Founded in 1876, the University of Colorado now includes four campuses: CU BoulderCU Denver, CU Colorado Springs and the University of Colorado Anschutz Medical Campus. The University of Colorado is recognized as a national leader in teaching and research excellence, with campuses offering more than 300 unique degree programs.

University of Colorado campuses are consistently ranked nationally and regionally by U.S. News & World Report’s annual Best Colleges Rankings. A total of 14,479 degrees in were awarded in 2015-16 and the total enrollment among CU’s four campuses during the fall 2016 semester was 63,202.

UC buffaloIn FY 2015-16, CU garnered $924 million in sponsored research awards, which support research related capital improvements, scientific equipment and salaries for research and support staff. In the past year alone, CU Technology Transfer registered 275 invention disclosures, 112 new patent filings and 193 follow-on filings. Five new companies were formed based on CU technology.

 

Our outstanding staff and faculty make us who we are. Notable honors and awards received include:  

  • Five Nobel Laureates
  • One Pulitzer Prize recipient
  • Nine MacArthur fellows
  • Twenty-four recipients of the Hazel Barnes Prize
  • Two Carnegie Foundation Professor of the Year honorees
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