Athletic Director

Job Summary

Plan, coordinate and implement a majority of the functions required by the athletic department. Represent the program and have extensive involvement with students, staff, the public and agencies in carrying out program activities. Manage and provide oversight for W.B. Smith gymnasium, Paul Thomas baseball stadium, Wenatchee North Rotary fast pitch field, and Hollis and Knights soccer fields.

With minimal direction, advise and assist the vice president of student services on matters pertaining to the athletic department, including achieving the goals and objectives of the athletic program by providing, obtaining and/or coordinating activities as they affect the institution.

Perform a wide scope of complex duties and responsibilities including management of day-to-day operations of athletics and athletic facilities.

Essential Functions

Department Leadership and Supervision:

• Responsible for the supervision of the staff and management of the day-to-day operations of the Wenatchee Valley College Athletic Department.
• Promote a positive working environment within the athletic department and create a sense of team amongst athletic department and related staff.
• Promote successful academic achievement of student-athletics by making coaches and student-athletes aware of advising, tutoring, early warning/intervention systems and other appropriate services available online or on campus.
• Provide culturally responsive leadership in promoting equitable access and successful educational outcomes for historically minoritized and under-served students.
• Recruit, hire, supervise and evaluate coaching staff, assistant director, program assistant, athletic trainer, and all other support staff.
• Supervise and evaluate personnel in respect to expectations, settling grievances, disciplining and making promotional determinations or effectively recommending such action.
• Communicate regularly with staff, holds monthly coaches and staff meetings.
• Participate in personnel decisions involving student and part-time employees and recommend hiring, dismissals, disciplinary actions and position allocations for athletic work-study students.
• Prepare and maintain administrative and business reports, forms and records, or supervise staff, work-study students and/or volunteers engaged in these tasks.
• Coordinate with administrative services and coaches with regard to an athletic store and the selling of athletic apparel.
• Work with the assistant director, athletic program assistant and each respective coach, to coordinate components of sports camp programs: develop, update and maintain mailing lists; produce all publicity materials related to program; oversee the process to ensure proper completion of all aspects of, paperwork for sports camps, staffing, process and deposit funds.
• Prepare and maintain administrative and business reports, forms and records, or supervise staff, work-study students and/or volunteers engaged in these tasks.
• Supervise scheduling, event management, outside use and events.
• Evaluate facilities and equipment; ensure that all facilities and equipment are safe and in good working order.
• Coordinate with facilities on upgrades and repairs, and maintenance.
• Develop and maintain inventory of equipment.
• Develop vision and plan for athletics department facilities improvements and work closely with all head coaches regarding facility needs.
• Manage and coordinate usage of athletic facilities for WVC team practices and events, as well as outside usage, where applicable: gym, softball, baseball and soccer fields.
• Coordinate facilities schedule with instruction (i.e., physical education department).

Administrative:

• Ensure compliance with applicable laws, policies and procedures set forth by Wenatchee Valley College, the Northwest Athletic Conference (NWAC), Washington state and federal guidelines.
• Provide information and advice to students, parents, staff, program participants and/or the public regarding program content, policies and activities, recommend or enact alternative courses of action.
• Insure compliance with the NWAC code book by all athletic programs, including NWAC due dates for rosters, schedules, photos, statistics, etc.
• Interpret, advise and implement institution policies and procedures related to athletics.
• Serve as athletic commissioner for the NWAC Eastern Region. Attend meetings and/or conferences as program representative. Represent the department with the NWAC and other outside organizations as well as with other departments within the college.
• Coordinate with the athletic program assistant and the other WVC Athletic Commissioner to oversee completion of NWAC compliance duties, including:
  1. Letter of intent, athletic eligibility reports for all intercollegiate sports, tracer reports, grant in aid report, president’s medal, report and maintaining student-athlete records in accordance with the rules and regulations of the NWAC.
  2. Be responsible for completing the Department of Education’s Equity in Athletics Disclosure Act Survey.
• Monitor and ensure equity of opportunity in men’s and women’s athletics by keeping informed of legal requirements and consulting with college staff regarding Title IX compliance.
• Develop an annual departmental budget based on student activity fees, institutional dollars, and monies raised.
• Work closely with the ASWVC to develop annual budget proposals. Maintain strong collaboration relationships with ASWVC student leadership in order to enhance support for athletic programs.
• Work closely with Campus Life, Equity and Inclusion in managing institutional and S&A funds.
• Approve all departmental expenditures, monitor budget activities, and ensure responsible budget practices. Assure compliance with college rules, procedures and deadlines.
• Work with athletic department staff to monitor budget status in line with athletic activities, plans or priorities; receive, process and deposit funds; review athletic programs income/expense, statistical and budget status reports.
• Secure bids for charter transportation services, advise administration as to value/issues of college owned/leased bus. Oversee travel arrangements.
• Coordinate officiating, and provide for game management staffing and supervision at all home athletic events, including assisting visiting teams and coordinating event safety.
• Develop and submit an area plan for the office of institutional effectiveness as it relates to accreditation. Keep plan current as changes occur within the institution or the Northwest Athletic Conference.
• Respond in a timely manner to all phone, email and written inquiries. Respond to campus emergencies as needed.

Campus Involvement & Community Leadership:

• Maintain active communication with the college community in order to promote the integration of athletics into the broader educational mission of the college.
• Be an active participant on the Student Services Leadership Team (SSLT).
• Develop and executive a fundraising plan in support of men’s and women’s athletics through coordination with the WVC Foundation executive team and designated foundation board members on special events and membership drives to cultivate and strategize solicitation of both annual and major gifts.
• Work closely with the WVC Foundation to identify and develop alumni support.
• Initiate and coordinate efforts to promote and market athletic programs on campus and with outside organizations and media. Work with the community relations office when appropriate.

This is not intended to be an exclusive list of all duties and responsibilities. Related duties and responsibilities may be assigned.Qualifications

Minimum Qualifications:

• Bachelor’s degree in athletics/sports administration, business administration, physical education, recreation or a related field.
• Three years of professional experience in athletic administration or coaching.
• Demonstrated experience with budget management.
• Demonstrated supervisory experience.
• Demonstrated fundraising experience.

Preferred Qualifications:

Master’s degree in athletics/sports administration, business administration, physical education, recreation or a related field.

Familiarity with intercollegiate admissions, recruitment, financial aid process, and student retention.

Knowledge of and experience in athletics fundraising and budget processes.

Demonstrated experience working with Title IX issues.

Bilingual written and oral in Spanish/English. Comfortable translating and engaging the community in both languages.

Understands best practices for providing services at a Hispanic-Serving Institution (HSI).

Experience creating digital content (such as Word/PDF documents and web and learning management system content as appropriate to the role) in accessible formats.

Knowledge, Skills, & Abilities

Customer Service: Knowledge of customer service skills and best practices with ability to provide general and specialized student support with professional courtesy, empathy, and interest in positive problem solving.

Oral communication: Speak clearly and persuasively, actively listen and take the time to understand the points being made, including asking questions as appropriate and responding to questions.

Excellent organizational and communication (written and verbal) skills.

Quality: Accurate and thorough, look for ways to improve and promote quality, provide feedback to improve performance, monitor own work to ensure quality.

Professionalism: Approach others in a tactful manner, react well under pressure, treat others with respect and consideration and follow through on commitments.

Problem solving: Ability to assess situations and think beyond the immediate issue to anticipate and fulfill future needs before they become complications.

Technical/computer skills: High level of proficiency and accuracy in Microsoft Office; familiarity with Canvas, PeopleSoft, and other college systems; ability to be cross-trained to provide basic technical support.

Student services: Knowledge of college processes such as admissions, enrollment, and financial aid; ability to be cross-trained to provide student services support.

FERPA: Maintain a high level of confidentiality and follow FERPA guidelines.

Diversity, equity and inclusion: Demonstrated competency and experience working in a diverse academic environment, inclusive of students, faculty, and staff of varying social, economic, cultural, ideological, gender and racial/ethnic backgrounds and those with physical, emotional and/or learning disabilities.

Additional Information

Terms of Employment:
This is full-time administrative exempt position contracted on an annual basis. The salary for this position is $80,000 annually. The salary will be prorated to reflect the actual number of contract days worked in the remainder of the fiscal year. Flexibility in scheduling is required to meet the needs of the department.

Excellent benefits package including medical, dental, life, and long-term disability insurance; paid sick, vacation and personal holiday; retirement plan; optional tax deferred annuity programs.

Conditions of Employment:

• In compliance with the Immigration and Naturalization Act, proof of authorization to work in the United States will be required at the time of hire.
• All offers of employment are subject to background checks. Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• Finalists are required to complete the sexual misconduct disclosure form as required under RCW 288.112.080.
• Proof of completed COVID-19 Vaccination is required upon hiring and employment at WVC.
• Valid unrestricted Washington state driver’s license or ability to obtain one if moving from another state.
• Have a current CPR and First Aid certification, or ability to have within three months of hire.
• Available to work nights and weekends, split shift and overnight travel.
• Ability to lift 30 lbs.

Application and Selection Procedure:
Complete application packages must include the following:

• Complete Wenatchee Valley College online application.
• Upload cover letter that specifically describes how your educational background and experience meet the minimum and preferred qualifications.
• Upload resume.
• Complete supplemental questions.

It is your responsibility to submit all required application materials before the deadline. Please do not send reference letters or other unsolicited materials. They will not be shared with the screening committee and cannot be returned to you. Only finalists may be asked to send additional materials.

Attachments from prior applications will not upload automatically to your new application. Should you have difficulties uploading your documents, please contact NeoGov Technical Support at 1-855-524-5627 for assistance.

Preliminary screening will begin May 12, 2022, and continue until the position is closed. The college reserves the right to extend the closing date if deemed necessary. A limited number of applicants who meet the needs of the position and the college will be interviewed.

Reasonable Accommodation:
Applicants with disabilities who require assistance with the application and employment process will be accommodated to the extent reasonably possible. Requests should be made to the human resources office by calling 509-682-6440. Persons who are deaf or hard of hearing may dial 711 to place a call through Washington Relay, the state's free telecommunication access service.

Equal Opportunity Employer:
Wenatchee Valley College is committed to a policy of equal opportunity in employment and student enrollment. All programs are free from discrimination and harassment against any person because of race, creed, color, national or ethnic origin, sex, sexual orientation, gender identity or expression, the presence of any sensory, mental, or physical disability, or the use of a service animal by a person with a disability, age, parental status or families with children, marital status, religion, genetic information, honorably discharged veteran or military status or any other prohibited basis per RCW 49.60.030, 040 and other federal and laws and regulations, or participation in the complaint process.

The following persons have been designated to handle inquiries regarding the non-discrimination policies and Title IX compliance for both the Wenatchee and Omak campuses:

• To report discrimination or harassment: Title IX Coordinator, Wenatchi Hall 2322M, (509) 682-6445, [email protected].
• To request disability accommodations: Director of Student Access, Wenatchi Hall 2133, (509) 682-6854, TTY/TTD: Dial 711, [email protected].

This recruitment announcement may not reflect the entire job description and can be changed and or modified at any time.