Clery Compliance and Accreditation Specialist

Employer
University of California, Santa Cruz
Location
Santa Cruz

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Employment Type
Full Time
Institution Type
Four-Year Institution
Job Title: Clery Compliance and Accreditation Specialist
Location: Santa Cruz
Job ID: 34515
JOB POSTING

NOTIFICATIONS

UC Vaccination Policy: With limited exceptions, COVID-19 vaccinations are required for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.

Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.

INITIAL REVIEW DATE (IRD)

UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.

The IRD for this job is: 05-19-2022

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

Risk and Safety Services (RSS) is a multi-operational unit within the Business and Administrative Services Division of the University of California, Santa Cruz. RSS delivers a wide variety of programs and services to support campus wide safety and emergency response for incident management. Departments include; Risk Services, Environmental Health and Safety, Office of Emergency Services, Transportation and Parking Services and University Police.

More information can be found here: https://riskandsafety.ucsc.edu/index.html

JOB SUMMARY

Develops, implements and administers compliance policies, procedures and practices at UC Santa Cruz. Provides compliance advice, investigates complaints and verifies that deficiencies are corrected. Develops employee communication and training. Ensures alignment with federal and state laws, and University policies and procedures. Provides advice and direction to other compliance professionals, as appropriate. Receives general instructions on routine work with detailed instruction on new or more complex assignments. Performs the full scope of auditing encompassing Clery compliance.

The Clery Compliance and Accreditation Specialist (CCAS) has a direct reporting line to the Associate Vice Chancellor for Risk and Safety Services. The CCAS works collaboratively with various units at UC Santa Cruz and outside agencies to ensure the institution's compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (the “Clery Act”) and other relevant federal and state laws and regulations.

The Clery Compliance and Accreditation Specialist ensures all aspects for the preparation of the annual campus security report.

The CCAS serves as the expert resource for the campus departments regarding all laws and regulations as outlined in the Clery Act. The incumbent maintains expert knowledge of the Clery Act, including any and all changes to the Clery Act, and other laws and regulations affecting the Clery Act provisions and updates the campus in a timely manner.

This position is also responsible for the overall management of the accreditation process for the UC Santa Cruz Police Department. This includes working with the UCPD administrative lieutenant or command staff for the development of procedures, implementation and maintenance of accreditation programs administered by the Commission on Peace Officers Standards and Training (CA-POST), the International Association of Campus Law Enforcement Administrators (IACLEA), and the Commission on Accreditation for Law Enforcement Agencies, Inc. (CALEA).

APPOINTMENT INFORMATION

Salary Information: Salary Range: $105,000 - $130,000/annually . Salary commensurate with skills, qualifications and experience.

No. of Positions: 1

Benefits Level Eligibility: Full benefits

Schedule Information:

  • Full-time, Fixed
  • Percentage of Time: 100%, 40 Hours per Week
  • Days of the Week: Mon-Fri
  • Shift Includes: Day

Employee Classification: This is a Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: Non-Represented

Job Code Classification: 006232 ETHICS AND CMPLNC PROFL 3

Travel: Up to 25% of the time

JOB DUTIES

70% Jeanne Clery Act Disclosure of Campus Security Policy and Campus Crime Statistics Act

  • Coordinates UC Santa Cruz’s comprehensive Clery Act compliance program. Develops, initiates, maintains and revises UCSC’s Clery Act compliance policies and procedures to meet the Department of Education Clery requirements.
  • Coordinates, prepares, verifies, publishes and distributes UCSC’s Annual Security and Fire Safety report.
  • Establishes and coordinates the activities of the Clery Act Compliance Committee, which advises on the management of the Clery Act compliance program at UC Santa Cruz. Coordinates, conducts, documents, and summarizes on-going meetings with all major UCSC departments to ensure Clery Act compliance and tracks all outstanding actions items.
  • Works with all appropriate UCSC departments to identify all Campus Security Authorities for UCSC and maintains a master roster and email distribution list for each academic year.
  • Provides, facilitates and manages the training of Campus Security Authorities. Conducts Clery Act training presentations in person to various sized audiences.
  • Coordinates education and compliance efforts with the UCOP as required.
  • Analyzes and consolidates relevant data received from all Campus Security Authorities, UCSC Police Department records department submissions and other sources. Gather public crime and disciplinary referral data from various internal and external sources including but not limited to; various UCSC departments, housing facilities, and local law enforcement agencies.
  • Submits annual crime statistics to the Department of Education as required.
  • Researches and analyzes issues, complaints and concerns at all levels of complexity. Implements courses of action according to established Clery policies and procedures.
  • Monitor’s UCSC’s compliance with state and federal related legislation and guidance and implements plans for improvement in collaboration with campus leadership. Assures appropriate processes are in place to respond to allegations of non-compliance with federal and state law.

20% Accreditation Program

  • Responsible for the overall management of the accreditation process for the UC Santa Cruz Police Department.
  • Responsible for the advanced analysis of unique and highly complex issues involving development, implementation and maintenance of the department’s accreditation programs administered by the Commission on Peace Officers Standards and Training (CA-POST), the international Association of Campus Law Enforcement Administrators (IACLEA) and the Commission on Accreditation for Law Enforcement Agencies, Inc. (CALEA).

10% Other Duties

  • Travels and/or participates as the representative of UC Santa Cruz at meetings organized by UC Office of the President (UCOP) as well as the representative of UC Santa Cruz Clery compliance training conferences/seminars.
  • Provides ad hoc, analytical studies on a wide variety of policies, programs and compliance issues for the Business and Administrative Services Division and Risk and Safety Services unit.

REQUIRED QUALIFICATIONS

  • Bachelor's degree in related area and / or equivalent experience / training.
  • 3-5 years demonstrated experience working with the requirements of the Clery Act and/or other workplace compliance laws.
  • 3-5 years demonstrated success in compliance policies, procedures, policy writing and programs.
  • Strong interpersonal skills to work independently with all levels of University personnel, including management and faculty, and to facilitate agreement on issues and corrective actions. Skills in coalescing viewpoints and facilitating outcomes in group settings.
  • Demonstrated ability to gather, organize, analyze and report on issues and recommendations that are complex in nature. Ability to apply policy and legal concepts to issues. Ability to read legal documents and translate into effective institutional policy and procedure.
  • Demonstrated skill in records management and records retention practices to ensure compliance with Clery Act requirements and other applicable regulations.
  • Ability to communicate complex information to all levels of management and administrators in a clear and concise manner both written and verbal.
  • Excellent writing skills with demonstrated ability and experience to develop and draft policy, recommendations, procedures, reports, presentations and communications including a well developed skill in analyzing various types of data and information using computer software applications (e.g. Microsoft Office Suite, databases). Demonstrated skill in conveying facts, analyses, conclusions and recommendations in a logical, concise written work product.
  • Demonstrated ability to develop and deliver training and presentations to a variety of audiences.
  • Ability to handle multiple assignments by effectively planning, organizing and prioritizing assignments with demanding timeframes.
  • Ability to work independently in a complex work environment.
  • Exceptional tact, diplomacy, discretion, professionalism and judgment in the exercise of decision making and higher level communications.
  • Ability to maintain the confidentiality of sensitive work related information.
  • Proficiency in Microsoft applications with the emphasis on Word, Excel and Powerpoint.

PREFERRED QUALIFICATIONS

  • Advanced degree in Communications, Criminal Justice, Emergency Management or Public Policy
  • Knowledge of laws and regulations associated with the Jeanne Clery disclosure of Campus Security Policy and Campus Crime Statistics Act (i.e. requirements for reporting crime under the Uniform Crime Report, the Jeanne Clery Act and Department of Education mandates) coupled with knowledge of other related federal, state and local laws and regulations (e.g., provisions of Sexual Assault Victim’s Bill of Rights), knowledge of crime analysis and mapping systems; as well as, the process and requirements for accreditation (e.g. IACLEA, CALEA)
  • Knowledge of UC policy and procedures.
  • Experience working in campus public safety.

SPECIAL CONDITIONS OF EMPLOYMENT

  • Selected candidate will be required to pass a pre-employment criminal history background check.
  • Must possess a valid license to drive in the State of California.
  • Ability to work long periods of time at a computer with or without accommodation.
  • The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.
  • Per the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, this position has been identified as a Campus Security Authority. The selected candidate will be required to report a crime or any incident that may be a crime.
  • Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.
  • UCSC is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UCSC owned or leased property, indoors and outdoors, including parking lots and residential space.

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

HOW TO APPLY

Attach your resume and cover letter when applying for this job opening. Do not attach any documents to 'My Activities'. Visit our How to Apply tutorial for detailed instructions on our applicant process.

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.


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