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Production Coordinator

Johns Hopkins University

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Administrative Jobs
Academic Affairs, Publishing & Presses
Jobs Outside Higher Education
Publishers & Presses
Employment Type
Full Time
Institution Type
Four-Year Institution
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Production Coordinator
The Journals Division is seeking a Production Coordinator who will join a team of exceptional professionals at the Johns Hopkins University Press committed to bringing the benefits of discovery to the world by providing global access, impact, and influence for the scholarship that we publish and distribute. This position will help to ensure that the Press is a leader in the selection and development of innovative ideas and scholarship; the creation of pioneering technologies to enhance discovery and learning; and the connection of people to the most trusted knowledge from global researchers, scholars, and educators.

The Production Coordinator will serve as project manager for up to 100 journal issues a year, overseeing complex titles and workflows. This role will manage all stages of production—copyediting, page layout, printing, and mailing, producing final files suitable for print and online publication--and ensure adherence to schedules, budget, and quality control. The incumbent will develop effective working relationships with editorial teams, vendors, Societies, production group, and other Press colleagues. Reports to the Production Manager.

The Press is committed to honoring every person's inherent dignity as human beings and making that the foundation of our organizational culture. We proactively find ways to ensure opportunities that promote justice, equity, diversity and inclusion. We strive to publish courageously, while giving a voice to groundbreaking ideas. We support each other and our stakeholders and envision a future where knowledge enriches the lives of every person. The successful candidate will join a welcoming community that is inclusive and values the contributions and perspectives of individuals from all backgrounds.

Hybrid work is available based on manager approval and divisional business need.

Specific Duties & Responsibilities:
  • Manage all production logistics for up to 100 issues annually; including quality control of vendors' work, setting or revising schedules, and problem-solving in collaboration with vendors and editors. Good decision-making skills are essential.
  • Manage pre-press; review files for rights & permissions issues and solve them, castoff as needed, apply art & typography knowledge to develop specs for new jobs, oversee copyediting or collate authors' corrections for selected titles.
  • Proactively manage manufacturing budget for your titles; understand contract terms, enforce limits, predict and prevent cost overruns. Set print runs accurately and adjust them throughout volume.
  • Establish effective relationships with publishing partners; 20-25 editorial teams; 20+ vendors, and Society officers. Offer solutions to technical questions about production/distribution, rights, etc. Inform editors of policy changes/updates.
  • Coordinate special projects (hardcover books, conference programs, online supplements) within established parameters.
  • Develop an area of expertise; e.g., copyediting, mailing regulations, art file troubleshooting, etc. to benefit the department.
  • Research and recommend freelancers.
  • Stay current with production and software knowledge.
  • Embrace change and be a role model or mentor.
  • Recommend workflow changes and work with vendors or colleagues to accept and implement.
  • Research possible solutions to recurring problems and present to management.
  • Document processes and procedures for departmental or editorial group distribution.
  • Assist in training new or student staff, and in training teammates in secondary responsibilities.
  • Back up other team members as required.
  • Assist marketing and circulation on divisional projects such as catalog proofing.
  • Other duties as assigned.

Note: An ability to manage multiple production and department deadlines is essential. This is an “outward-facing” job. Most of our over 200 journal titles are published by organizations outside the JHU community.

Minimum Qualifications (Mandatory):
  • High School Diploma required.
  • 3-5 years' experience in journals or books production; substituting experience in other areas of publishing considered.
  • Excellent written and oral communications skills; use of persuasion and tact in interactions with professional scholars on a daily basis is important.
  • Proficiency with MS Word, Outlook, Excel, and Adobe Acrobat Pro.
  • Basic familiarity with databases.
  • Excellent proofreading skills.

Preferred Qualifications:
  • Some college or BA/BS in liberal arts or graphic arts strongly preferred.
  • Professional-level proofreading preferred.
  • Strong recent knowledge of typesetting, printing, copyediting and familiarity with stylebooks, copyright law, understanding of acceptable files and fonts for printing, USPS rules for publications, an ability to research technical questions on the internet and in handbooks.
  • Foreign language skills helpful.
  • Excellent critical thinking and communication skills.
  • Superior problem-solving skills including using analytics to drive decisions.
  • Creative thinker; embracing new ideas; passionate about exploiting the potential of JHUP.
  • Inclusive in decision-making and problem-solving.
  • Excel in effective use of resources; keen self-awareness of strengths and weaknesses.

Classified Title: Production Coordinator
Working Title: Production Coordinator
Role/Level/Range: ATP/03/PB
Starting Salary Range: $43,970 - $52,180, Commensurate with Experience
Employee group: Full Time
Schedule: M-F, 8:30 am - 5:00 pm
Exempt Status: Non-Exempt
Location: ​​​​​​​Hybrid/Homewood Campus
Department name: 10000130-Journals Design and Production
Personnel area: Academic and Business Centers

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurec[email protected]. For TTY users, call via Maryland Relay or dial 711.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit and all other JHU applicants should visit

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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