University of Washington
Seattle, WA

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Employment Type
Full Time
Institution Type
Four-Year Institution
DATA COORDINATOR Req #:205695Department:DEPARTMENT OF MEDICINE: ONCOLOGYJob Location: Seattle - Other Posting Date:04/19/2022 Closing Info:Open Until Filled Salary:Salary is commensurate with experience and education Shift:First Shift Notes:As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

Department of Medicine: Oncology has an outstanding opportunity for a Data Coordinator.

The Division of Medical Oncology has an outstanding opportunity for a full-time Data Coordinator. The purpose of this position is to promote the research objectives of UW Gastrointestinal (GI) Oncology Research Program in the Division of Medical Oncology. This position works with faculty and staff to facilitate investigator-initiated and pharmaceutical-sponsored clinical trials and research studies. This position is responsible for independently implementing aspects of multiple research projects to test the hypotheses in human subjects and facilitate laboratory correlative work.

The Data Coordinator will work with the research team to collect and abstract clinical data from medical records, research charts, and other source documents. They will work closely with physicians and research staff in providing administrative and technical support for research projects and may follow complex instructions for ensuring documentation and completion of the processing of laboratory samples (including blood, urine, and tissue samples) for tracking, storage, or shipping.

This position is required to use independent judgment, leadership and expert knowledge of the academic clinical trial healthcare operations to effectively facilitate the work-flow and promote a collaborative work environment. The position will maintain dynamic communication with the study investigators, research staff, numerous UW, SCCA, and Fred Hutch departments, federal agencies and industry partners.

This position is supervised by and reports to the Research Manager of the GI Oncology Research Program team.

The mission statement of the University of Washington Medical Center states that the Medical Center serves as a research resource, providing an environment in which clinical research may be conducted. This position is essential to that mission. This position provides significant contributions to research implementation and compliance for clinical trials and research studies for the GI Oncology Research Program in the Division of Medical Oncology. This individual will be responsible for overseeing the data management and laboratory sample coordination of up to 10-12 clinical trials, the majority of which provide significant financial support for the Division of Medical Oncology.

This position must be able to work independently under administrative direction on multiple research projects without benefit of written policies or procedures. This position requires daily interaction with team members, and may require interaction with pharmaceutical sponsors, the U.S. Food and Drug Administration, health care personnel, and patients as needed for the successful completion of research projects. Up to 10 -12 projects may be in progress simultaneously, with the expectation of additional projects in the future.


Data Coordination, Abstraction and Analysis - 75%

•Work independently and with study team members to obtain, abstract, and code complex clinical information from multiple sources (medical records, research records, etc.) for research subjects. Code and record said information into various study-specific data capture systems (both electronic and paper-based).
•Work with sponsor representatives and research staff to review data and resolve data queries with minimal errors.
•With other study team members, make judgments about the relevance of the clinical data to the research for complicated oncology research subjects.
•Responsible for maintaining computer spreadsheets and databases for research studies.
•May work with clinic staff support services and research team members to set up research subject appointments at required intervals.
•May work with study team to draft scheduling request orders to meet study protocol needs.
•May develop study-specific or program data acquisition forms and data capture systems in conjunction with other study staff.
•Request and appropriately distribute/abstract medical records from outside medical facilities.

Research Specimen Tracking and Coordination - 18%

•Maintain and track laboratory sample supplies, complete requisition forms, and assemble kits for upcoming research subject visits for assigned clinical trials with minimal supervision.
•Track and process research subject blood, urine, and tissue samples following study specific guidelines for storage and/or shipping with minimal supervision.
•Work with the study team and other groups to develop process improvement tools. Assist in the assessment and design of tracking tools to develop standard data practices.
•Assist Investigators and study team with preparation and analysis of study data for publication and grant preparation.

Protocol Coordination - 5%

•Collate and maintain clinical information from multiple sources into research charts, study binders, etc.
•Track and maintain research subject schedules based on complex protocol-specific requirements.
•Assist with retrieval and return of oral investigational agents to IDS pharmacy.

Research Billing - 2%

•May assist Research Coordinators and fiscal staff in ensuring proper billing of research charges.
•Perform related tasks as assigned.


Bachelor's Degree in life sciences or related-field plus one year or less of experience. Equivalent experience can substitute for education.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.


•Demonstrated understanding of medical terminology.
•Familiarity with Epic systems.
•Strong computer skills and competency with Microsoft Office software. Strong attention to detail and ability to multi-task, organize and prioritize multiple projects. Familiarity with clinical research. Excellent written and verbal communication skills.
•Demonstrated ability to work independently, under supervision, and be a team player. Should be highly motivated and flexible, with the ability to adjust to rapidly changing priorities and new projects. Maintain positive vision, sense of humor, and professional demeanor under potentially stressful situations.
•Applicants selected for this position who have not already completed the training for clinical research involving human subjects will be required to complete this training.


•Familiarity with and knowledge of GI oncology practice and terminology.
•Knowledge of University of Washington/Fred Hutch/Seattle Cancer Care Alliance processes.
•Experience with data entry and databases.
•Familiarity with Electronic Data Capture (EDC) systems: Medidata Rave and REDCap

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral. The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected].


Governor Inslee's Proclamation 21-14.2 requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.

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