University of Washington
Seattle, WA

View more

Employment Type
Full Time
Institution Type
Four-Year Institution
DATA COORDINATOR Req #:205699Department:DEPARTMENT OF MEDICINE: ONCOLOGYJob Location: Seattle - Other Posting Date:04/18/2022 Closing Info:Open Until Filled Salary:Salary is commensurate with experience and education Shift:First Shift Notes:As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

Department of Medicine: Oncology has an outstanding opportunity for a Data Coordinator.

Position Purpose

The University of Washington, Division of Medical Oncology includes 41+ faculty members located at the UW Medical Center, the Fred Hutchinson Cancer Research Center, the Seattle Cancer Care Alliance, and the VA Puget Sound Health Care System. Our Division is deeply committed to maintaining its position as one of the leading centers for research and treatment of cancer in the world.
The Division of Medical Oncology has an excellent position for a Clinical Research Data Coordinator in the Melanoma/Renal Clinical Trials Research Program. The purpose of this position is to promote the research objectives of the Melanoma/Renal Program in the Division of Oncology. This position works with Division of Medical Oncology faculty to facilitate pharmaceutical-sponsored and investigator-initiated clinical trials, identify research problems and design hypotheses to be tested. Under the direction of the Program Manager and Senior Data Coordinator this position will design and implement multiple research projects to test the hypotheses in human subjects.

Position Complexities

The Clinical Research Data Coordinator will work with the research team to collect and abstract clinical data from medical records and research charts, work closely with the physicians and research staff in providing administrative and technical support for research projects, and will follow complex instructions for processing laboratory samples (including blood, urine, and tissue samples) for tracking, storage, or shipping.

This position must be able to work independently on multiple research projects without benefit of written policies or procedures. This position requires daily interaction with physicians, other health care personnel (e.g. nurses, patient care coordinators, patient service representatives, medical assistants), pharmaceutical company sponsors and any other groups integral to the successful completion of the research project.

Position Dimensions and Impact to the University

The mission statement of the University of Washington Medical Center states that the Medical Center serves as a research resource, providing an environment in which clinical research may be conducted. This position is essential to that mission.


Data Coordination, Abstraction and Analysis - 75%

•Work with study team members to obtain, abstract, and code complex clinical information from multiple sources (medical records, research records, etc.) for research subjects. Code and record said information into various study-specific data-capture systems (both electronic and paper-based).
•Resolve and answer data queries with minimal errors.
•With other study team members make judgments about the relevance of the clinical data to the research for complicated oncology research subjects.
•Responsible for maintaining computer spreadsheets and databases for research studies.
•Understanding research study flow, work with clinic staff support services and research team members to set-up research subject appointments at required intervals.
•With study team, draft scheduling request orders to meet study protocol needs.
•Develop study-specific or program data acquisition forms in conjunction with study staff.
•Work professionally with sponsor representatives to review and correct data recorded in the case report forms. Resolve queries in conjunction with research coordinators.
•Request medical records from outside medical facilities.
•Assist Investigators and study team with preparation and analysis of study data for publication and grant preparation.

Research Specimen Tracking and Coordination - 15%

•Maintain and track laboratory sample supplies, complete requisition forms, and assemble kits for upcoming research subject visits for assigned clinical trials with minimal supervision.
•Track and process research subject blood, urine, and tissue samples following study specific guidelines for storage and/or shipping with minimal supervision.
•Work with the Melanoma/Renal Program Manager to develop process improvement tools. Assist in the assessment and design of tracking tools with the manager to develop standard practices within the Melanoma/Renal Program.

Protocol Coordination - 5%

•Collate and maintain clinical information from multiple sources into research charts, study binders, etc.
•Track and maintain research subject schedules based on complex protocol-specific requirements.
•Assist with retrieval and return of oral investigational agents to IDS pharmacy.

Patient Contact - 5%

•Interact with patients at study visits to collect data.
•Perform protocol mandated ECGs.
•Perform related tasks as assigned.


•Bachelor's Degree in Science or health-related field
•One year of experience in the medical field

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.


•Demonstrated understanding of medical terminology
•Strong computer skills and experience with data entry and databases
•Strong attention to detail and ability to organize work
•Ability to communicate effectively both verbally and in writing, and to work effectively with colleagues, research subjects, and study sponsor representatives
•Demonstrated ability to work independently and to carry out complex tasks
•Applicants selected for this position who have not already completed the training for clinical research involving human subjects will be required to complete it within 90 days of hire


•Knowledge of oncology practice and terminology
•Prior working experience at the UWMC or FHCRC
•Prior experience in basic processing laboratory samples
•Competency in MS Office software
•Knowledge of HIPAA regulations
•Knowledge of GCP (Good Clinical Practice)


•The ability to multi-task and be flexible while maintaining a professional demeanor is crucial as priorities change throughout each day.
•There may be meetings, patient coordination needs, study sponsor deadlines, research program needs, grant deadlines, and faculty needs, over which an individual or a team has no control, that require a flexible schedule.
•This position is in a clinical and research setting that is located at the Seattle Cancer Care Alliance on the Fred Hutchinson Cancer Research Center campus.
•Work hours may exceed 40 hours per week and can be deadline dependent.

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral. The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected].


Governor Inslee's Proclamation 21-14.2 requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert