This job has expired

Program Coordinator, Pay It Forward (Internal Recruitment)

California State University-Monterey Bay
Seaside, CA

View more

Employment Type
Full Time
Institution Type
Four-Year Institution
You need to sign in or create an account to save a job.

Job Details

Open Date:


Working Title:

Program Coordinator, Pay It Forward (Internal Recruitment)

Department Name:

Executives in Residence

Job Number:



Internal Recruitment

Priority Screening Date:


Recruitment Status:

This is an internal recruitment.

Position Description:

Program Coordinator
Pay It Forward Scholarship and Mentoring Program

Position dependent on continued funding. 30-40 hours per week.
This is an internal recruitment. Only active University Corporation employees will be recruited.

The University Corporation at Monterey Bay is a non-profit institution that is related and affiliated to the California State University, Monterey Bay. The University Corporation at Monterey Bay is a non profit 501©(3) public benefits corporation that is a recognized auxiliary organization of California State University and was established in July 1994. The University Corporation’s mission is to further the educational purposes of the University. The University Corporation at Monterey Bay is an equal opportunity employer and committed to building a pluralistic university by hiring personnel with competencies and experience related to the regional and State Population. The University Corporation at Monterey is committed to a standard of excellence in the services it provides and in the quality of work expected of its employees.PROGRAM SUMMARY:CSUMB (California State University, Monterey Bay) is committed to developing programs to attract, retain, and graduate students from diverse backgrounds, and to equip these students with the skills they need for successful careers. Established in 2007 via the University Corporation at Monterey Bay, Executives-in-Residence has enlisted 140 successful and influential leaders to help open doors of hope and possibility for young people who can become tomorrow’s leaders. The program provides students with insightful counsel built on personal example and substantive relationships to understand their potential, establish milestones, and pursue life goals.POSITION SUMMARY:The Program Coordinator, under the direct supervision of the Executive in Residence Director with overall direction provided by the AVP of the Corporation, is responsible for delivering program services to all of our clients (students and program partners). The Program Coordinator serves as the day-to-day contact for our students, meeting regularly to plan and track their progress in the program. The Program Coordinator serves as a resource providing support and assistance whenever needed. The Program Coordinator also works closely with other campus service providers and community partners.
ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

  1. Provide administrative oversight of the Executives-in Residence program, contributing to strategic and tactical operations while building substantive relationships with stakeholders in Monterey County.
  2. Oversee activities of Pay It Forward Scholarship & Mentoring Program with regard to recipient meeting attendance, recipient’s commitment to the First Tee, mentor/mentee relationships, regular semester grade point average review, and continued compliance and eligibility. Meet with Scholars behind on program requirements, or at risk of doing so, as needed
  3. Assist with planning and coordination of program and activities and maintain physical and digital records pertaining to program calendar and activities.
  4. Support Director, Committee Members, and prospective Scholars through the nomination, application, and interview process including communicating with educators/high school advisors regarding recruitment and eligibility, tracking nomination and application progress, and setting and supporting interviews with Scholarship Committee for final selection process.
  5. Prepare and submit Purchase Requisition Forms, reimbursement, and payment request forms; review and confirm accuracy of invoices for approval of payment in a timely manner.
  6. Contribute to and provide support during program and committee meetings including notetaking and email follow-up.
  7. Represent the Pay It Forward program at First Tee Fundraising and Community Outreach events.
  8. Act as a back-up to the Pay It Forward Director and be able to perform the Director’s duties when needed.
  9. Attend trainings and make program improvement suggestions so that the Pay It Forward program is delivering relevant program support that ensures student success.
  10. Monitor implementation of program policies and practice. Collect forms, documents, and information and keep organized in digital and hard copy folders. Support program growth and development as necessary.
  11. Schedule and organize program-related meetings and events.
  12. Create and maintain program records, reports, presentations, and proposals, including individual student files and Student Summary Spreadsheet.
  13. Facilitate positive relations between the program team, the public, the media, other departments within the organization, and all other involved parties.
  14. Ensure Scholar eligibility and monthly awards.
  15. Compile data from end of year surveys.
  1. Performs other duties as assigned by the Program Director.
  2. Promotes and maintains an atmosphere of excellent internal and external customer service within the program and campus community.
  3. Attends workshops, conferences, and trainings as needed.
PHYSICAL WORK ENVIRONMENT:Typical office environment with standard equipment and tasks. Position is required to work at a computer/video display terminal and desk for extended periods of time. May require travel between campus offices and off-campus locations such as High Schools within Monterey County This position also requires sitting, standing, bending, pushing, pulling, talking, and using manual dexterity, eye-hand coordination. Ability to lift 5-10 lbs.

Hybrid (Remote 20%/In-Office 80%)Office Location: CSUMB CampusAbility to work from home: adequate internet connection and ergonomically sound and quiet workspace required.

Knowledge, Skills and Abilities:

Experience working with diverse and multicultural populations and the ability to guide students of diverse backgrounds to higher levels of skill development. Ability to manage complex projects, work independently as well as collaboratively, and complete tasks on time. Excellent interpersonal, communication (written and verbal), and organizational skills. Ability to gather and analyze data; ability to reason logically, draw valid conclusions and make appropriate recommendations; ability to participate in and contribute to group meetings, conferences, and interviews; ability to present clear and concise information orally and in written reports. Ability to think creatively and conceptually and to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough, and creative solutions. Ability to maintain effective working relationships with administration, faculty, student, and community partners. Strong personal computer skills including Word Processing, PowerPoint, Excel, Photoshop, database management. Knowledge of web development and experience with website maintenance.. Experience in developing marketing and publication materials. Demonstrated understanding of and commitment to the CSUMB Vision Statement and the core values of mutual respect, collaboration, multiculturalism and diversity, community service, and institutional excellence. Understanding of higher education issues and university environments.

Minimum Qualifications:

Equivalent to four years of progressively responsible administrative support experience under supervision which has involved supporting, monitoring, coordinating clerical work through a system of internal procedures and internal controls to ensure the efficient operation of an organization and demonstrated knowledge and abilities. Prospective applicants who have not had the experience listed may substitute other evidence of meeting the above qualifications for up to two years of the required experience.

Special Conditions of Employment:

Interviews are tentatively scheduled for April 25-29, 2022.

The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the University Corporation. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current University Corporation employees who apply for the position.
The University Corporation at Monterey Bay is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position is required to maintain confidentiality as outlined in the Department of Education’s Family Educational Rights and Privacy Act (FERPA) and California’s Educational Code Chapter 13 regarding sensitive student issues.
Please note: University Corporation employment is separate and distinct from CSU Monterey Bay or State of California employment. University Corporation employees are not employees of either CSUMB or of the state of California.
All employees must be eligible for employment in the U.S. The University Corporation is not a sponsoring agency for any positions.
University Corporation at Monterey Bay positions are “at-will” employment.
CSUMB is a smoke and tobacco-free campus.
The campus leadership has committed the resources needed to achieve an engaged, safe, and in-person experience. The health and safety of our community remain our highest priority, and we are confident that existing public health measures provide for a safe environment capable of delivering a complete college experience on the CSUMB campus. Being an Otter means caring for each other and doing your part to protect your community.
All CSUMB/University Corporation employees must be fully vaccinated, including booster (when eligible), against COVID-19, unless they are exempt from this requirement because an exemption has been granted based on a medical contraindication or sincerely held religious beliefs. Fully vaccinated means that an individual has received all recommended doses of a COVID-19 vaccine that has received Emergency Use Authorization or full approval from the U.S. Food and Drug Administration (FDA) and that it has been at least two weeks since the final recommended dose. All students, faculty, and staff who have not been vaccinated and received a booster must test weekly beginning February 4, 2022.
See: The California State University COVID-19 Vaccination Policy
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State University, Monterey Bay Annual Security and Fire Safety Report is available at
This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107.
CSAs are employees whose job duties fall into one of the following categories:
Work in a campus police or security departmentAre responsible for campus securityAre designated as the contact for reporting criminal offensesHave significant responsibility for student and campus activities

FERPA: This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues.

Questions can be sent to: [email protected]

Compensation and Benefits:

The University Corporation is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students, and the customers we serve. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. Classification: Grade 3. The hourly pay rate for this position is $23. This is a non-exempt position and as such is eligible for the overtime provisions of the Fair Labor Standards Act. The Corporation offers a rich benefits package that constitutes a major portion of total compensation. Benefits include medical, dental, vision, and life insurance benefits, contributory retirement plan, TSA (403b), 13 paid holidays per year, and other benefits.
The University Corporation at Monterey Bay also provides access to affordable campus housing:
Although CSUMB is located in a high-cost housing area, Schoonover Park rental homes are affordably priced. Monthly rent rates include cable television, garbage service, and sewer. Convenient floorplans, attractive interior appointments, and numerous community amenities make Schoonover Park Rental Homes an exceptional value. Schoonover Park is near the main campus, yet a tranquil world away. The community lies nestled in the secluded beauty of rolling coastal hills three miles east of campus. Living in one of the most desirable areas of California, you will enjoy the natural splendor and cultural abundance of the Monterey Peninsula. Quality of life begins with your home in Schoonover Park and extends through every aspect of your California coastal lifestyle.

How to Apply:

All prospective applicants must apply online. You must complete the entire application for submission. We only accept applications for the open positions listed. Please do not fax or mail in a printed version of the electronic applications or a resume in lieu of an application. If you are having difficulty applying or need assistance, please call (831) 582-3389. All positions are open until filled. The completed online application and resume must be submitted by 5:00 pm PST on the priority screening date. Applications received after this date will be reviewed at the discretion of the Corporation.
AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER: The Corporation is an Equal Opportunity-Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.

Quick Link for Job Posting:


CSU Monterey Bay red bldg

Cal State Monterey Bay offers extraordinary opportunities to our faculty, staff, and administrators as well as our students. We're a growing campus in a beautiful location with a collaborative atmosphere and generous benefits package - including employee housing and tuition reimbursement. Take a look at how Cal State Monterey Bay is doing what matters!

About California State University Monterey Bay

CSU Monterey BayCal State Monterey Bay provides more than 7,000 students an extraordinary opportunity to learn on a residential campus just one mile from the shores of the beautiful Monterey Bay. Our diverse student body receives personal attention in small classes while pursuing degrees in 25 undergraduate and seven graduate majors. 

Founded in 1994 on the former site of Fort Ord by educators and community leaders, Cal State Monterey Bay faculty and staff build on that legacy as we explore innovative ways to meet the needs of a new generation of students while simultaneously powering the Monterey County economy.

While we serve students from the entire state of California, 33 percent of our undergraduates come from Monterey, San Benito and Santa Cruz counties. We pride ourselves on making higher education accessible to traditionally underserved and low-income populations. Seventy-two percent of our students receive some form of financial aid. Fifty-six percent of our students are among the first generation of their family to go to college. And with 45 percent of our students living on campus, we are one of the most residential universities in the CSU.


One thing that makes Cal State Monterey Bay different from any other campus in the country is our location. Not only are we just one mile from the beach, we are on the site of a former Army base.CSU Monterey Bay sunset 1

Going to school on an old Army base can be pretty cool. For example, the Visual & Public Art Department has made an amazing studio and gallery space out of old motorpool buildings. You'll find many bits and pieces of this history all over campus – unique and surprising reminders of Monterey Bay's military past.

Monterey Bay is on the central coast of California, just two hours south of San Francisco. The bay itself is one of the largest marine protected areas in the world and home to whales, deep sea anglerfish, and of course our mascot, sea otters. The Cal State Monterey Bay campus is close to pristine beaches, redwood forests, tidepools, and the Fort Ord National Monument.

CSU Monterey Bay bldg 1The campus sits halfway between the Monterey Peninsula, which features the coastal communities of Pacific Grove, Monterey, Seaside and Carmel, and the Salinas Valley, known as the "Salad Bowl of the World" for its abundant agricultural production. The city of Salinas is the county seat and served as the setting for many of John Steinbeck's novels.

The campus straddles the cities of Seaside and Marina, which are small, diverse communities where many of our students live and work. We also offer online programs for those who don't live in the area.

Departments and Faculty

Within the Academic Affairs administrative division, six colleges oversee Cal State Monterey Bay's academic operations. Each college includes several academic units that deliver degrees, minors, and other academic offerings. The university currently offers a total of 25 undergraduate degrees with over 30 included concentrations, more than 30 minors, eight graduate degrees, and several teacher certification options.

CSU Monterey Bay graduation flagsAt Cal State Monterey Bay, we're not about huge lecture halls. We're about learning, connecting, problem-solving, and working together. The faculty at Cal State Monterey Bay are here because they want to help students do just that. In fact, many of them gave up the lecture-hall lifestyle to teach at this university. They've won prestigious awards, traveled the world, and done ground-breaking research, but what really drives them is working with students.

From the First Year Seminar faculty who help students launch their college careers to the Capstone advisors who push students to deliver the best work they are capable of, our students get personal attention, mentoring, and learning opportunities that prepare them to succeed.

They give students hands-on experience along with theory. They take them into the community and onto the water. They use technology to connect with distance learners online, and employ new techniques such as flipped classrooms.

They're fully committed to academic excellence and they make a difference in students' lives. Find out more about our faculty here.

Come see why Cal State Monterey Bay is a great place to learn, live, and work!

CSU Monterey Bay sunset



Find Us
100 Campus Center
Tide Hall
United States
You need to sign in or create an account to save a job.

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert