Program Coordinator, Pay It Forward (Internal Recruitment)Department Name:
Executives in ResidenceJob Number:
Internal RecruitmentPriority Screening Date:
This is an internal recruitment.Position Description:
Pay It Forward Scholarship and Mentoring Program
Position dependent on continued funding. 30-40 hours per week.
This is an internal recruitment. Only active University Corporation employees will be recruited.
The University Corporation at Monterey Bay is a non-profit institution that is related and affiliated to the California State University, Monterey Bay. The University Corporation at Monterey Bay is a non profit 501©(3) public benefits corporation that is a recognized auxiliary organization of California State University and was established in July 1994. The University Corporation’s mission is to further the educational purposes of the University. The University Corporation at Monterey Bay is an equal opportunity employer and committed to building a pluralistic university by hiring personnel with competencies and experience related to the regional and State Population. The University Corporation at Monterey is committed to a standard of excellence in the services it provides and in the quality of work expected of its employees.PROGRAM SUMMARY:CSUMB (California State University, Monterey Bay) is committed to developing programs to attract, retain, and graduate students from diverse backgrounds, and to equip these students with the skills they need for successful careers. Established in 2007 via the University Corporation at Monterey Bay, Executives-in-Residence has enlisted 140 successful and influential leaders to help open doors of hope and possibility for young people who can become tomorrow’s leaders. The program provides students with insightful counsel built on personal example and substantive relationships to understand their potential, establish milestones, and pursue life goals.POSITION SUMMARY:The Program Coordinator, under the direct supervision of the Executive in Residence Director with overall direction provided by the AVP of the Corporation, is responsible for delivering program services to all of our clients (students and program partners). The Program Coordinator serves as the day-to-day contact for our students, meeting regularly to plan and track their progress in the program. The Program Coordinator serves as a resource providing support and assistance whenever needed. The Program Coordinator also works closely with other campus service providers and community partners.
ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:
- Provide administrative oversight of the Executives-in Residence program, contributing to strategic and tactical operations while building substantive relationships with stakeholders in Monterey County.
- Oversee activities of Pay It Forward Scholarship & Mentoring Program with regard to recipient meeting attendance, recipient’s commitment to the First Tee, mentor/mentee relationships, regular semester grade point average review, and continued compliance and eligibility. Meet with Scholars behind on program requirements, or at risk of doing so, as needed
- Assist with planning and coordination of program and activities and maintain physical and digital records pertaining to program calendar and activities.
- Support Director, Committee Members, and prospective Scholars through the nomination, application, and interview process including communicating with educators/high school advisors regarding recruitment and eligibility, tracking nomination and application progress, and setting and supporting interviews with Scholarship Committee for final selection process.
- Prepare and submit Purchase Requisition Forms, reimbursement, and payment request forms; review and confirm accuracy of invoices for approval of payment in a timely manner.
- Contribute to and provide support during program and committee meetings including notetaking and email follow-up.
- Represent the Pay It Forward program at First Tee Fundraising and Community Outreach events.
- Act as a back-up to the Pay It Forward Director and be able to perform the Director’s duties when needed.
- Attend trainings and make program improvement suggestions so that the Pay It Forward program is delivering relevant program support that ensures student success.
- Monitor implementation of program policies and practice. Collect forms, documents, and information and keep organized in digital and hard copy folders. Support program growth and development as necessary.
- Schedule and organize program-related meetings and events.
- Create and maintain program records, reports, presentations, and proposals, including individual student files and Student Summary Spreadsheet.
- Facilitate positive relations between the program team, the public, the media, other departments within the organization, and all other involved parties.
- Ensure Scholar eligibility and monthly awards.
- Compile data from end of year surveys.
PHYSICAL WORK ENVIRONMENT:
- Performs other duties as assigned by the Program Director.
- Promotes and maintains an atmosphere of excellent internal and external customer service within the program and campus community.
- Attends workshops, conferences, and trainings as needed.
Typical office environment with standard equipment and tasks. Position is required to work at a computer/video display terminal and desk for extended periods of time. May require travel between campus offices and off-campus locations such as High Schools within Monterey County This position also requires sitting, standing, bending, pushing, pulling, talking, and using manual dexterity, eye-hand coordination. Ability to lift 5-10 lbs.
Hybrid (Remote 20%/In-Office 80%)Office Location: CSUMB CampusAbility to work from home: adequate internet connection and ergonomically sound and quiet workspace required.Knowledge, Skills and Abilities:
Experience working with diverse and multicultural populations and the ability to guide students of diverse backgrounds to higher levels of skill development. Ability to manage complex projects, work independently as well as collaboratively, and complete tasks on time. Excellent interpersonal, communication (written and verbal), and organizational skills. Ability to gather and analyze data; ability to reason logically, draw valid conclusions and make appropriate recommendations; ability to participate in and contribute to group meetings, conferences, and interviews; ability to present clear and concise information orally and in written reports. Ability to think creatively and conceptually and to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough, and creative solutions. Ability to maintain effective working relationships with administration, faculty, student, and community partners. Strong personal computer skills including Word Processing, PowerPoint, Excel, Photoshop, database management. Knowledge of web development and experience with website maintenance.. Experience in developing marketing and publication materials. Demonstrated understanding of and commitment to the CSUMB Vision Statement and the core values of mutual respect, collaboration, multiculturalism and diversity, community service, and institutional excellence. Understanding of higher education issues and university environments.Minimum Qualifications:
Equivalent to four years of progressively responsible administrative support experience under supervision which has involved supporting, monitoring, coordinating clerical work through a system of internal procedures and internal controls to ensure the efficient operation of an organization and demonstrated knowledge and abilities. Prospective applicants who have not had the experience listed may substitute other evidence of meeting the above qualifications for up to two years of the required experience.Special Conditions of Employment:
Interviews are tentatively scheduled for April 25-29, 2022.Compensation and Benefits:
The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the University Corporation. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current University Corporation employees who apply for the position.
The University Corporation at Monterey Bay is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position is required to maintain confidentiality as outlined in the Department of Education’s Family Educational Rights and Privacy Act (FERPA) and California’s Educational Code Chapter 13 regarding sensitive student issues.
Please note: University Corporation employment is separate and distinct from CSU Monterey Bay or State of California employment. University Corporation employees are not employees of either CSUMB or of the state of California.
All employees must be eligible for employment in the U.S. The University Corporation is not a sponsoring agency for any positions.
University Corporation at Monterey Bay positions are “at-will” employment.
CSUMB is a smoke and tobacco-free campus.
The campus leadership has committed the resources needed to achieve an engaged, safe, and in-person experience. The health and safety of our community remain our highest priority, and we are confident that existing public health measures provide for a safe environment capable of delivering a complete college experience on the CSUMB campus. Being an Otter means caring for each other and doing your part to protect your community.
All CSUMB/University Corporation employees must be fully vaccinated, including booster (when eligible), against COVID-19, unless they are exempt from this requirement because an exemption has been granted based on a medical contraindication or sincerely held religious beliefs. Fully vaccinated means that an individual has received all recommended doses of a COVID-19 vaccine that has received Emergency Use Authorization or full approval from the U.S. Food and Drug Administration (FDA) and that it has been at least two weeks since the final recommended dose. All students, faculty, and staff who have not been vaccinated and received a booster must test weekly beginning February 4, 2022.
See: The California State University COVID-19 Vaccination Policy
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State University, Monterey Bay Annual Security and Fire Safety Report is available at https://csumb.edu/clery.
This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107.
CSAs are employees whose job duties fall into one of the following categories:
Work in a campus police or security departmentAre responsible for campus securityAre designated as the contact for reporting criminal offensesHave significant responsibility for student and campus activities
FERPA: This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues.
Questions can be sent to: [email protected]
The University Corporation is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students, and the customers we serve. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. Classification: Grade 3. The hourly pay rate for this position is $23. This is a non-exempt position and as such is eligible for the overtime provisions of the Fair Labor Standards Act. The Corporation offers a rich benefits package that constitutes a major portion of total compensation. Benefits include medical, dental, vision, and life insurance benefits, contributory retirement plan, TSA (403b), 13 paid holidays per year, and other benefits.How to Apply:
The University Corporation at Monterey Bay also provides access to affordable campus housing: https://csumb.edu/corporation/employee-housing
Although CSUMB is located in a high-cost housing area, Schoonover Park rental homes are affordably priced. Monthly rent rates include cable television, garbage service, and sewer. Convenient floorplans, attractive interior appointments, and numerous community amenities make Schoonover Park Rental Homes an exceptional value. Schoonover Park is near the main campus, yet a tranquil world away. The community lies nestled in the secluded beauty of rolling coastal hills three miles east of campus. Living in one of the most desirable areas of California, you will enjoy the natural splendor and cultural abundance of the Monterey Peninsula. Quality of life begins with your home in Schoonover Park and extends through every aspect of your California coastal lifestyle. https://www.schoonoverparkapartments.com
All prospective applicants must apply online. You must complete the entire application for submission. We only accept applications for the open positions listed. Please do not fax or mail in a printed version of the electronic applications or a resume in lieu of an application. If you are having difficulty applying or need assistance, please call (831) 582-3389. All positions are open until filled. The completed online application and resume must be submitted by 5:00 pm PST on the priority screening date. Applications received after this date will be reviewed at the discretion of the Corporation.Quick Link for Job Posting:
AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER: The Corporation is an Equal Opportunity-Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.