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Education Programs Coordinator

University of California, San Francisco
Hybrid-Remote, Parnassus Heights (SF)

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Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Code and Payroll Title
Job Summary
The Education Programs Coordinator applies acquired skills, processes, and policy knowledge to support professional health education program learners.

The incumbent coordinates program operations, which include teaching and learning activities, program curriculum, learner scheduling, maintaining databases, tracking learner compliance, and program accreditation.

This position is responsible for the day-to-day coordination of the education programs. This requires excellent judgment and the ability to make quick yet judicious decisions affecting trainees and faculty on a regular basis. 

The activities/programs for which the position is responsible move at a very fast pace and administrative decisions for the programs are required on the spot. This position takes day-to-day direction from multiple sources and flexibility is paramount for success in this position. 

This position will assist with the medical student, independent interventional radiology, diagnostic radiology residency program, clinical fellowships, CME, and nurses, technologists, and staff educational programs in the Department of Radiology & Biomedical Imaging, which involves curricular planning, data/research, and course administration.
Req Number
Job Title
Education Programs Coordinator
Employee Class
Shift Length
8 Hours
Additional Shift Details
M-F, 8am-5pm
Bargaining Unit
99 - Policy-Covered (No Bargaining Unit)
Job Category
Professional (Non-Clinical)
Required Qualifications
  • Bachelor's degree in related area and / or equivalent experience / training 
  • 2 years of experience in working in the capacity of administrative or operations analysis
  • Demonstrated proven experience in providing a high level of executive support requiring confidentiality, discretion, and good judgment.
  • Prior experience organizing meetings, including travel arrangements, logistics, and expense reimbursement
  • Prior experience with writing memoranda, correspondence, reports, and producing written documents with clearly organized thoughts utilizing the appropriate grammar, sentence construction, and punctuation.
  • Basic knowledge of administrative analysis and operations research. Acquiring skills in developing and implementing processes and systems. Familiarity with the administrative and operational implications of a program.
  • Communication skills; include verbal, written, and active listening. Service-oriented and responsive to questions and requests. Ability to interact in a professional, resourceful, and courteous manner.
  • Demonstrated interpersonal skills. Demonstrated ability to develop working relationships within the department and with learners.
  • Excellent organizational skills, analytical, and demonstrated attention to detail. The ability to work with extremely complex faculty calendars/schedules requires extremely well-organized and detail-oriented precision.

Preferred Qualifications
  • Basic knowledge of relevant policies and regulatory requirements. Basic knowledge of health professions education industry.
  • Knowledge of educational technology and systems. Ability to troubleshoot and triages related technology issues.
•    MedHub
•    National Residency Matching Program (NRMP)
•    Zoom conferencing
•    Qgenda/AMION scheduling software
  • Investigative, data analysis, and reporting skills. Ability to generate computer reports, checking for errors, correcting and submitting accurate reports. Skills include entering, maintaining, extracting, and analyzing data in electronic systems.
  • Familiarity with agency and UCSF policies regarding purchasing and reporting, restricted costs and general spending & carry-forward guidelines.
•    Bearbuy
•    MyAccess
•    MyExpense
Position Type
Full Time
Department Name
Equal Employment Opportunity
The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
Department Description
The Department of Radiology and Biomedical Imaging is one of the largest departments in the School of Medicine at the University of California, San Francisco (UCSF).  The mission of the Department includes patient care, teaching and research. The Department operates across seven sites in San Francisco.
About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at

Join us to find a rewarding career contributing to improving healthcare worldwide.
Hybrid-Remote, Parnassus Heights (SF)
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