Academic Manager

Employer
Western University of Health Sciences
Location
Pomona, CA

View more

Employment Type
Full Time
Institution Type
Four-Year Institution
Posting Number:

A00514

Position Title:

Academic Manager

Campus:

Western University Campus-Pomona, CA

Department:

1901-College of Dental Medicine

Type of Position:

Administration

Job Summary:

Provide support to the delivery of didactic education by assisting in the management of course and laboratory schedules and student assignments to labs, seminars, and clinics as well as supporting faculty in construction, delivery, and analysis of examinations and clinical and preclinical exams.

Knowledge, Skills and Abilities:

Individuals must possess the knowledge, as well as the following skills and abilities or be able to perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.
• Excellent verbal and written communication skills. Ability to interact with outside constituents in a highly responsive and professional manner
• Superior computer skills necessary to establish and maintain filing and data systems.
• Must be able to create and format documents in MS Word, Excel, database programs, statistical analysis software, Outlook and PowerPoint. Knowledge of internet and intranet is required
• Language ability to produce clear and concise reports, and reasoning ability to problem-solve quickly
• Skill in leadership, planning, problem solving and project management
• The ability to work independently while maintaining cooperative working relationships within a team environment
• Must be able to multi-task in a fast-paced environment and be flexible with job assignments
• Proven ability to manage multiple projects and assignments in an efficient and effective manner
• Experience in creating schedules of activities, preferably in an academic setting
• Reasoning ability to problem solve quickly; language ability to produce clear and concise reports

Required Qualifications:

• Education: Any combination of education, training or experience that provides the required knowledge, skills, and abilities.

Preferred Qualifications:

Education: BS/BA degree or equivalent highly preferred.

Experience: Prefer a minimum of 3 years administrative experience. Advanced knowledge of scheduling and database management

List comments regarding work hours:

Monday through Friday 8 am to 5 pm
Some evenings and weekends.

Posting Date:

04/19/2022

Job Duty:

With the Director of Education, coordinates assessments in the context of the College’s mission, goals, objectives and outcomes.

Percentage Of Time:

15

Job Duty:

Provides support to course directors and basic science course liaisons via examination proctoring and grading as needed and in coordination with other OAA staff.

Percentage Of Time:

25

Job Duty:

Consults with the College administration and faculty on curriculum maintenance and modifications.
Coordinates and maintains College curriculum electronic calendar.

Percentage Of Time:

15

Job Duty:

Prepares meeting materials, drafts communications, analyzes assessment mechanism results, attends meetings, etc. related to outcomes assessment.

Percentage Of Time:

10

Job Duty:

Manages educational evaluation systems including evaluations of courses, evaluations of clinical sites, faculty and preceptor evaluations and student evaluations.
Provide ongoing communications and reports to disseminate information to aid in decision making and planning processes.

Percentage Of Time:

10

Job Duty:

Assists students with grade discrepancies and questions.
Maintains various databases associated with ongoing educational outcomes assessments, generates reports and communications.
Provides support to the faculty in the construction, delivery, and analysis of examinations and clinical and preclinical competency exams.
Provides analyses and reports to various college committees on student performance of various curricular elements and students who are experiencing academic difficulties.

Percentage Of Time:

10

Job Duty:

Provides support by maintaining program files, photocopying, scanning, and Sending fax and email correspondence.
Provides backup support to the College’s Administrative Associate/Assistants.
Provides customer service and support to internal and external customers.
Assists in maintenance of student files and databases.

Percentage Of Time:

10

Job Duty:

• Performs other duties as assigned. The University/College reserves the right to add or change duties at any time

Percentage Of Time:

5

Do the essential functions of this job require lifting?:

No

If yes, list maximum weight and duration:

The physical demands described here are representative of those that must be met by any employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to use hands in order to operate a PC in the performance of job duties. The employee is regularly required to sit, and occasionally required to walk, and reach with hands and arms, talk and hear. Specific vision abilities required by this job include close and color vision in order to view the computer.

WesternU Policy requires persons employed by the University to provide proof of vaccination against the SARS-CoV2 (COVID-19), subject to limited exemptions, regardless of whether the employee is on-site or working authorized to work remotely. Exempted employees, or those whose status of full vaccination is pending, will be required to submit to regular COVID-19 testing for in-person/on-campus work assignments.

Describe Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Duties of the Academic Manager are normally performed in a typical office, research laboratory, or lecture-hall setting. The noise level in this setting is usually moderate due to telephone calls, office equipment, and normal student traffic.

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