Coordinator, Optometry Programs (4574U), School of Optometry Dean - 34503 About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Departmental Overview

At the Herbert Wertheim School of Optometry & Vision Science at the University of California, Berkeley, we have long lived by defining principles that guide us and differentiate us. As a part of a world-renowned university that embraces excellence and access, we foster an environment of trust and mutual respect, free expression and inquiry, and personal resilience and achievement. We are strongly committed to diversity, respect for cultural differences, and promoting social justice. These principles serve us daily in our reasonings and actions and aid us in our decision making. We educate an estimated 320 students annually. Our O.D. program is a 4-year program with clinical training provided at 2 campus clinics, 10 satellite clinics (community care), 7 VA clinics, and 24 external clinics across the country. Our one-year post-graduate residency programs provide advanced clinical education in specialty areas of optometry to 18 residents with placement on and off campus, and our Vision Science program consists of 40 PhD students.

Application Review Date

The First Review Date for this job is: May 3, 2022.

Responsibilities

Event Coordination (30%)

Support in the planning and implementation of all events pertaining to Optometry. Events include our Admit Day, New Student Orientation, Old Home Week, and others related to significant student milestones, including but not limited to the White Coat Ceremony and Graduation ceremony. May be called upon to lead events as needed. A strong background in event planning and/or logistics is preferred.

Admissions (20%)

Respond to telephone, mail, and email inquiries regarding the optometry (OD), vision science (VS) and residency programs. Provide excellent customer service to prospective students. Under the guidance of the Assistant Director of Admissions, process applications to the OD program through WebAdmit and Residency and Vision Science applications through Slate. Provide support in the processing of applications, including data entry, follow¬up with applicants via email and phone, filing, review of transcripts, credentials and evaluate prerequisite coursework. Disseminate incoming student information to incoming students. Manage respective applicant databases. Track and coordinate Sexual Violence/Sexual Harassment training, both in-¬person and online. Track and maintain incoming student records, including final transcripts, prerequisite coursework and background checks. Attend recruitment events/fairs/information sessions as needed.

Advising & Academic Progress, OD Program (15%)

Provide information to current students on a wide array of student matters ranging from new student services, awards and scholarships, financial aid, registration and scheduling, graduation and optometric licensure requirements. Keep current on and maintain knowledge of campus administrative policies and procedures. Share knowledge with faculty, students and staff when needed. Monitor academic progress. Track grades and calculate GPAs. Remain up to date on OD curriculum. Refer cases to the Academic Advisory Committee (AAC) and prepare materials for meetings. Attend AAC meetings as the Recorder and provide input. Update the Student Affairs optometry database to reflect current semester GPAs and students' academic status.

Academic Scheduling and Registration (15%)

Manage the batch enrollment, registration and scheduling process for fall, spring and summer classes for all professional students. Create data files for SIS programmers. Work with faculty in scheduling undergraduate seminars. Generate data reports as requested. Assist students in petitions to change course schedules, adds/drops, grade changes. Maintain listservs and class rosters. Process requests for general assignment classrooms. Create and maintain an internal class schedule per semester. Keep track of curriculum changes based on recommendations by both the Associate Dean for Student Affairs and the Vision Science Chair.

Administrative (10%)

Post Optometry awards. Oversee room scheduling. Provide verifications for credentialing services. Update and edit website content under Admissions & Student Affairs purview. Provide data to the Assistant Dean for annual reports as needed. Assist the Assistant Dean in processing of event and expense reports and purchase orders. Other administrative duties as needed. Provide back up support to ASAO team members as needed.

Campus and External Relations (5%)

Network with centralized offices on campus in an effort to provide students with greater access to information and resources.

Professional Development (5%)

Take classes/workshops that will enhance expertise in professional areas of interest and enhance current work environment. Participate in University service activities.

Required Qualifications

Ability to multitask in a fast­paced department, work under multiple deadlines, and have the ability to prioritize workflow in a logical/liner manner to meet strict and important deadlines. Strong attention to detail. Outstanding communication skills, including written, oral, one on one and group. Excellent customer service skills and interpersonal skills. multicultural competencies; ability to work with diverse populations. Knowledge of and/or ability to learn University ­specific computer application programs and proficiency with SIS applications. Proficiency with and/or ability to learn Windows applications, Adobe, bConnected and FileMaker Pro. Ability to use tact and diplomacy. Skills in judgment and decision­making, problem solving, identifying measures of system performance and the actions to improve performance. Ability in problem identification, reasoning. Ability to develop original ideas to solve problems and not deterred by ambiguity. Ability to be resourceful, creative, innovative, and flexible. Excellent active listening skills. Ability to give and receive objective behavioral feedback. Some evening and weekend work required. Some overnight travel may be required. Able to lift up to 15lbs.

Education

Bachelors degree and/or equivalent training or experience required.

Preferred Qualifications

Education

Experience working in Higher Education and/or equivalent training or experience preferred. Experience working in a professional school setting and/or equivalent training or experience preferred.

Salary & Benefits

• This is a full-time (40 hours/week), non-exempt, career position, eligible for full UC benefits.
This position is a non-exempt, bi-weekly paid position. Hourly pay for this role is commensurate with experience within the range of $29.21 - $32.52. For information on the comprehensive benefits package offered by the University visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

How to Apply

Please submit your cover letter and resume as a single attachment when applying. Please upload the document in the Resume section, then skip the (optional) Cover Letter upload section.

Driving Required

A valid driver's license and DMV check for driving record is required. Valid tansportation, and liability insurance to drive to various sites for support functions of the program as needed.

Other Information

• This is a hybrid position, with 20% remote work eligibility.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=34503&PostingSeq=1





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