Administrative Assistant 5 – Business, IT & General Education

Position

The Administrative Assistant 5, full time and overtime eligible and representation, reports to the Dean of General Education and Transfer and the Dean of Business and Information Technology. The Administrative Assistant 5 provides administrative support for both Deans and related programs. This position is responsible for managing office activities, maintaining budgeting records, typing correspondence and reports, and performing a variety of other administrative duties. This position will remain open until it is filled.

Renton Technical College, located southeast of Seattle, has provided quality education in a variety of occupations for over 75 years. Our professional-technical certificate and degree programs offer entry and mid-level training in the areas of allied health, trades and industry, culinary, business, technology and automotive. Our outstanding college & career pathways program with classes in adult basic education, English as a second language, and GED preparation is available to those who need additional preparation prior to entering a training program and for those who simply wish to improve their math and English skills. Career Education and apprenticeships degree’s round out our offerings.

As an Achieving the Dream and an Aspen Institute top 10 finalist in Community College Excellence, RTC is also proud to be a Military Friendly School, serving those who chose to serve. Renton Technical College is committed to increasing its cultural diversity with an emphasis on equity and inclusion among its faculty and staff. The students that we serve come from a variety of backgrounds and are over 60% of color. We strongly encourage members of historically minoritized groups, veterans, and bi- or multi-lingual individuals to apply for this position to help meet the needs of our diverse students and service district.

Key Responsibilities / Essential Functions Include

Demonstrate multicultural competence (including an awareness and understanding of historically minoritized populations) and create an educational and work environment that affirms commitment to equity, diversity, and inclusion.

Provide direct support to the Deans of related Departments. Serve as point of contact between administrators, staff and the general public.

In the Dean’s absence, resolve department and building emergencies. Investigate and resolve issues making decisions as authorized.

Establish office priorities and monitor supplies to ensure deadlines are met.

Maintain department administrative, program and personnel records.

Prepare, monitor and schedule Information Services, Facility, and Maintenance work requests.

Schedule classroom use and arrange for distribution of keys.

Coordinate substitute scheduling and timesheets.

Maintain and coordinate curriculum information and course coding documents/files for all department full-time programs and supplemental courses in ctcLink and Curriculog.

Verify course information to generate, distribute, and monitor contracts for part-time faculty.

Prepare and update quarterly course information in ctcLink, proof class schedule, catalog, and brochures.

Monitor class loads to determine status, make decisions as authorized to cancel courses with insufficient enrollment notifying appropriate personnel and departments.

Coordinate all advisory committee activities, processes, and procedures, keeping up-to-date rosters, minutes, files and attendance records. Send appropriate correspondence and meeting notices. Make necessary arrangements for meetings. Inform the office of the Vice President of Instruction of committee minutes and meeting outcomes.

Coordinate the hiring process of all new part-time instructors. Assist Human Resources with the orientation of newly hired faculty and part-time instructors.

Maintain and monitor budget reports, track program budgets, analyze and reconcile issues, prepare requisitions and invoices. Prepare and monitor travel requisitions and expense reports.

Communicate professionally and effectively, both orally and in writing, with college employees, departments and outside agencies.

Maintain regular attendance and punctuality.

Perform other related tasks as assigned.

Required Knowledge, Skills and Abilities

Demonstrated leadership in working with and supporting persons from diverse backgrounds such as sexual orientation, racial, ethnic, religious, linguistic, gender, age, socio-economic, physical and learning abilities, and a commitment to an inclusive and equitable working / learning environment.

High school graduation or equivalent with training in administrative procedures.

Four years of increasingly responsible administrative experience. Proficiency using Microsoft Office, specifically experience creating & editing documents, and spreadsheets. Previous success learning new computer software programs/platforms required.

Demonstrated ability to promote universal design and accessibility. Proficiency in (or ability to learn within 6 months of hire) the production of accessible content, whether print or electronic.

Ability to maintain confidentiality, think critically and exercise independent judgment required.

Proficiency in using Microsoft Office, specifically experience creating & editing documents, spreadsheets and presentations. Previous success learning new computer software programs/platforms required.

Excellent leadership and interpersonal skills and ability to work effectively as part of a team.

Demonstrated attention to detail required as well as previous experience maintaining accurate records, managing multiple tasks, and planning and organizing work to meet changing priorities and deadlines.

Ability to represent the college in a positive and professional manner, while using tact, discretion and courtesy.

Ability to speak a regionally top spoken language other than English is preferred (Spanish, Vietnamese, Russian, Somali, and Chinese).

WORKING CONDITIONS:

Work performed is primarily sedentary in nature (seated, computer workstation work,) with frequent use of computer and exposure to terminal screens in performing work assignments, in an office environment which is adequately heated and ventilated. Meetings in locations held on and off campus.

Terms of Employment

Renton Technical College’s faculty and staff are required to be fully vaccinated against COVID-19 or receive an approved exemption/accommodation.

The person hired is required to provide authorization for employment in the United States. All offers of employment are contingent to background checks, including employment and required degree/credential verification. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform successfully in the position. Finalists are required to complete the Sexual Misconduct Disclosure form as required under RCW 288.112.080. Post offer, pre-employment criminal background checks are also required.

For questions regarding this position contact

Alex Vinson [email protected] 425-235-2475

Chelsea Dillon[email protected] 425-235-2352 ext. 5590

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EEO STATEMENT: Renton Technical College provides equal opportunity in education and employment and does not discriminate on the basis of race, color national origin, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veterans or military status, or use of a trained guide dog or service animal, as required by Title VI of the Civil Rights Act of 1964, Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Sections 504 and 508 of the Rehabilitation Act of 1973, the Americans with Disabilities Act and ADA Amendment Act, the Age Discrimination Act of 1975, the Violence Against Women Re-authorization Act and Washington State Law Against Discrimination, Chapter 49.60 RCW and their implementing regulations. The following college official has been designated to handle inquiries regarding the nondiscrimination policies: Title IX / EEO Coordinator, Vice President of Human Resources 3000 NE 4th Street Renton, WA 98056 (425)235-7873, [email protected]

Jeanne Clery statement: Notice of Availability of Annual Security and Fire Safety Report: In compliance with Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, and as a part of the College's commitment to safety and security on campus, Renton Technical College reports the mandate information about current campus policies concerning safety and security issues, the required statistics, and other related information for the past three (3) calendar years. Renton Technical College's Annual Safety and Fire Report is available online at: https://www.rtc.edu/annual-security-report For information on how to access the RTC Daily Crime Log follow this link: https://www.rtc.edu/node/4321

We acknowledge that RTC sits uninvited on the ancestral land of the Puget Salish people, including the Duwamish, Suquamish, Snoqualmie, Tulalip, and Muckleshoot Nations. We are grateful to the original inhabitants of this land, upon which we gather and dialogue. We also acknowledge our increasingly virtual world, in which RTC’s work is done across multiple indigenous lands, in some cases, away from Puget Salish territories. We thank the original caretakers of our local lands and waters, who are still here.

Beyond acknowledgment, we each have an obligation to learn about and support our local tribes. Find out how on our resources page, which includes scholarships for Indigenous students.