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University of Washington
Seattle, WA

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Employment Type
Full Time
Institution Type
Four-Year Institution
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SPECIAL ASSISTANT TO THE VICE PRESIDENT FOR STUDENT LIFE Req #:205319Department:STUDENT LIFEJob Location: Seattle Campus Posting Date:04/15/2022 Closing Info:Open Until Filled Salary:Salary is commensurate with education and experience. Shift:First Shift As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The Office of The Vice President for Student Life has an outstanding opportunity for a Special Assistant to the Vice President. The Special Assistant to the Vice President will serve as a representative of the Office of the Vice President by working on student needs, emerging projects and priorities across the Division and supporting the strategic direction of the Division of Student Life.

•Work closely with the Vice President and other divisional leaders and staff members within the Division of Student Life on a wide range of complex, confidential and far-reaching issues.
•Advance the Vice President's strategic priorities; gather information (or conduct research), provide recommendations for course of action; implement and assess; consult with stakeholders; raise awareness of programs and services that emerge.
•Organize and implement robust and persistent emergency response planning and preparation for the Division of Student Life.
•Responsible for planning and implementation of all aspects of Husky 100 student recognition program for the UW system.
•Serve as Division’s point person for all units wishing to engage in the Rule Making process.
•Serve as the primary point of contact and coordinate the campus response when notified of the death of a student.
•Coordinate the Division’s response to numerous public records requests.
•Hire, train, and supervise a graduate student intern to provide support to Husky 100 and other responsibilities associated with the special assistant role.
•Collaborate with colleagues to assist students and families with complex issues and personally traumatic situations.
•In partnership with others in the Vice President's leadership team, write reports, respond to inquiries, develop communications and marketing materials, etc.
•Incubate new programs, help establish the scope and purpose of new initiatives and bring on important stakeholders.
•Participate in the development, implementation and periodic review of divisional policies and procedures.
•Provide support/involvement/leadership to other divisional endeavors, such as student retention, international student engagement, Parent and Family Programs, communication plans, website management, strategic planning, staff development, etc.

Day-to-day supervision will be conducted by the Vice President for Student Life.

As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.

•Bachelor’s Degree in Higher Education, College Student Personnel or related field.
•4 – 5 years of work experience in the field of student affairs.
•Excellent oral and written communication skills, exceptional interpersonal skills and demonstrated understanding of a complex, public research university.
•Ability to work independently, solve problems, take initiative, set priorities and handle multiple projects efficiently and effectively.

Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.

•Ability to make decisions in ambiguous situations, exercise good judgment based on information and analysis in a fast-paced, dynamic, and deadline-driven environment in an organized and professional manner.
•Self-starter with the ability to work with minimal supervision while also identifying new projects that would benefit the Division of Student Life.
•Experience with student crisis response.
•Experience managing large-scale projects.
•Demonstrated skill in organizational agility, leading communities and delivering results.
•Experience developing targeted messages and communications for diverse audiences.
•Strong interpersonal skills and customer service. Poised, professional manner with the ability to express oneself clearly and empathetically in interactions with others in all forms of communications, verbal and written, one-on-one and group, etc.
•Ability to communicate in a direct and professional manner that resolves differences.
•Ability to interact at all levels of the organization.
•Ability to grasp the landscape within an organization and navigate appropriately.
•Demonstrated ability to build and maintain positive relationships and actively contributes as a member of working teams to achieve results.
•Takes responsibility and initiative to set and meet the goals, objectives, and obligations of the role while representing the mission, vision, and values of the organization.
•Demonstrated creativity, organizational ability, and strong attention to detail.
•Demonstrated sound judgment and ability to maintain confidences and protect confidential information; acts in a selfless manner and models ethical values of the UW.
•Values the UW’s commitment to inclusiveness. Demonstrates respect and commitment to diversity.

Conditions of Employment:
•Ability to regularly work ten-hour days, on weekends and in the evening.
•Ability to travel locally, regionally and nationally.

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral. The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected].


Governor Inslee's Proclamation 21-14.2 requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.

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