Research Office Assistant - 115733

University of California - San Diego
La Jolla, CA

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Employment Type
Full Time
Institution Type
Four-Year Institution

UCSD Layoff from Career Appointment: Apply by 04/19/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 04/29/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.


Under supervision, provides administrative support to the principal investigator (PI) for GOLDMINE and other clinical studies. Attends meetings and scientific discussions for current projects and manuscripts in process. Creates PowerPoint presentations, maintains meeting agenda notes, establishes research agendas and functions as a liaison with other sites to discuss research logistics. Incumbent will be responsible for maintaining calendars, processing reimbursements and updating confidential files. Will respond to a variety of information requests and disseminate information through telephone and electronic communications. Interact professionally and courteously with faculty, division staff, hospital and clinic personnel, and campus personnel.

  • Ability to work independently, exercise judgment and follow written and oral instructions.

  • Skill to organize workload amidst shifting priorities while working under pressure to meet frequent deadlines.

  • Proofreading and editing skills, including knowledge of correct English usage, spelling, grammar and punctuation.

  • Excellent interpersonal and communication skills to effectively interact with all levels of personnel with tact and diplomacy.

  • Knowledge of scientific and medical terminology.

  • Skill to organize and schedule meetings, functions and interviews with numerous participants and maintain electronic calendar for multiple physicians.

  • Skill to use word processing and slide making software programs (Microsoft Word, PowerPoint, preferred).

  • Knowledge of UCSD and academic personnel systems.
  • Skill to make travel arrangements and arrange for reimbursement.
  • Employment is subject to a criminal background check.

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