Description
University of Colorado | CU Anschutz Medical Campus

School of Medicine - Department/of Pathology

Official Title: Medical Records Tech I and II – Open Rank

Working Title: Autopsy Clinical Support Specialist

Position #00795568 – Requisition #25557

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date.  Information regarding this requirement, and exemptions can be found at:

Anschutz: https://www.ucdenver.edu/docs/librariesprovider284/default-document-library/3000-general-admission/3012---covid-19-vaccination-requirement-and-compliance.pdf?sfvrsn=4e9df3ba_2

Denver: https://www.ucdenver.edu/coronavirus

Exemptions vary by campus location/department.

Campus/Unit-Specific Exemptions:

Anschutz Campus – Exemptions are allowed for medical or religious reasons.Denver Campus - Exemptions are allowed for medical, religious, or personal reasons.Consolidated/Central Services Administration – Will follow Anschutz policy on exemptions.

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The Department of Pathology has an opening for a full-time University Staff (unclassified) Autopsy Clinical Support Specialist position.

The University of Colorado Anschutz Medical Campus is a world-class medical destination at the forefront of transformative science, medicine, education and patient care. The campus encompasses the University of Colorado health professional schools, more than 60 centers and institutes, and two nationally ranked independent hospitals - UCHealth University of Colorado Hospital and Children's Hospital Colorado - that treat more than two million adult and pediatric patients each year. Innovative, interconnected and highly collaborative, the University of Colorado Anschutz Medical Campus delivers life-changing treatments, patient care and professional training and conducts world-renowned research fueled by over $650 million in research grants. For more information, visit www.cuanschutz.edu.

Nature of Work:

The position will perform a broad range of administrative and data entry duties requiring familiarity with medical terminology, procedural and regulatory requirements. The Autopsy Clinical Support Specialist utilizes considerable judgment and independence in arranging and scheduling duties based on knowledge of supervisor’s program priorities and objectives. Typically performs duties for supervisor and other faculty member(s), physician trainees in pathology. 

Examples of Work Performed:

• Accession incoming complete or partial Autopsy cases into the Department database. Notify attending and resident physicians in a timely manner of pending cases. Work with Decedent Affairs, to ensure documentation meets all regulatory requirements.
• Track and participate in completion of autopsy cases, ensuring that the final report has met all of the College of American Pathologists (CAP) requirements. Notify the Medical Director of Autopsy, Dr. Marshall, of inconsistencies or issues in a timely manner (usually within 24 hours).
• Track and send “Next of Kin” letters, provisional anatomic diagnoses documents, and other official notifications. Track documentation processes, so that a database is maintained of what records are generated, by whom, and when.
• Ensure all processes are in place for receipt of bodies and communication with internal and external clients, including funeral homes, Decedent Affairs, Donor Alliance, researchers, medical records, University of Colorado Autopsy service and director, and families of the deceased. This position is not medically or legally qualified to render any opinions. Transfer all questions to the appropriate person, including but not limited to, Decedent Affairs personnel, Dr. Carrie Marshall, Director of the Medical Autopsy service, the case resident or attending physician.
• Facilitate and keep a record of sent materials to off-site reference laboratories, ensuring all of the proper documentation and precautions are in place. Document all materials that go out, or come in, in the form of a medical lab report or consultation. Notify the attending pathologist of record when data is received.
• Manage policies and procedures specific to administrative autopsy services for manual and College of American Pathologists (CAP).
• Triage patient family or representative needs and refer questions to the appropriate co-worker.
• Handle sensitive situations involving specific patients, their families and related parties with professionalism, due process, and sensitivity. Immediately refer any person who needs assistance, leaving messages if necessary, for Decedent Affairs or a pathologist to call back. Document all communications in a communication file, associated with each patient.
• Accession outside pathology slides or records related to specific areas of work assigned.
• Establishes and maintain filing system that meets or exceeds regulatory and CAP standards. Whenever possible, make electronic copies and ensure they are backed up on the Pathology server by using files set up by the Department of Pathology IT staff.
• Maintain and control confidential or classified material that may come to your attention. This may involve chain of custody issues and high-level secure storage, according to departmental and institutional protocols
• Retrieve medical records and other medical information from outside medical facilities. This process may involve telephone communication followed up by written request. Keep correspondence log, and track responses.
• Manage record keeping by completing reports and forms for billing, procurement and accountability requirements.
• Acts as liaison with other department administrative, nursing, physician or staff. Make sure that post-mortem information and other related medical documents are not released unless it is appropriate and the individual submitting the request has been fully vetted.  Refer to protocols and seek assistance as necessary.
• Assists with Neuropathology cases and special projects for Neuropathologists

This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

 

Salary and Benefits:

The salary range (or hiring range) for this position has been established at:

Level I = $33,540 to $40,428Level II = $48,144 to $58,044

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits

Total Compensation Calculator: http://www.cu.edu/node/153125

Diversity and Equity:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@ucdenver.edu.

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community, and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Qualifications
Minimum Qualifications:

Level I:

One year of experience in an occupational field related to the work assigned to the position.Substitutions:Certification related to the work assigned to the position will substitute for the required experience.Appropriate education will substitute for the required experience on a year-for-year basis.

Level II:

Two years of experience in an occupational field related to the work assigned to the position.Substitutions:Certification related to the work assigned to the position will substitute for the required experience.Appropriate education will substitute for the required experience on a year-for-year basis.

Applicants must meet minimum qualifications at the time of hire.

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.

Conditions of Employment: Must be willing and able to…

Lift, push, and/or pull up to 20 lbs.Work in an environment that may expose you to fumes, chemicals, liquid nitrogen, extreme cold, blood/body fluids, and infectious disease.Frequently wash your hands, as biohazardous materials may be present.Work within a high-level secured facility.

PLEASE NOTE: Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable.

Preferred Qualifications for All Levels:

Bachelor’s degreeDocumented administrative experience in a health care / clinical diagnostics lab.  Experience calculating lab results and data using math and analytical skills. Experience using MS Word and Excel. Preferred experience will include developing reports, spreadsheets, and databases using the mentioned software programs. Experience entering data into an electronic system.Experience purchasing and maintaining lab supplies. Demonstrated experience with medical terminology, human anatomy and physiology. 

Competencies/Knowledge, Skills and Abilities:

• Strong interpersonal skills and a high degree of professionalism, resourcefulness, tact, and diplomacy are essential.
• Ability to organize workload and file correctly by alphabetical and numerical order.
• Highly motivated individual looking to pursue a long-term career in molecular diagnostics.
• Self-starter that demonstrates the ability to work individually with minimal supervision as well as part of a team of technologists, show proficiency at solving complex problems, and exhibit excellent computer skills (all Microsoft products).
• Strong interpersonal and customer service skills with the ability to establish rapport with persons of diverse backgrounds which also includes experience working with students, staff, and faculty, within a higher education and/or academic medical environment. 
• Ability to interpret complex rules, regulations, policies, procedures, and guidelines. 
• Ability to listen and follow precise protocols and written instructions. 
• Demonstrated ability to organize workload, file correctly by alphabetical and numerical order.
• Must possess a professional demeanor and have experience that demonstrates problem solving skills and the ability to manage multiple tasks and work independently with minimal supervision. 
• Detail oriented, self-motivated, a fast learner and possess excellent time management, organizational, written and verbal communication skills. 
• Ability to take direction and use independent judgment to coordinate and meet multiple deadlines. 
• Familiarity with HIPAA and security compliance requirements.
• Demonstrated commitment and leadership ability to advance diversity and inclusion.

Job Category: Health Care
Primary Location: Aurora
Schedule: Full-time
Posting Date: Apr 15, 2022
Unposting Date: Ongoing