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Undergraduate Academic Advising Specialist (Job S#261)

Tuskegee University
Tuskegee, AL

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Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Posting Date: April 13, 2022 Posting End Date: July 13, 2022

Position: Undergraduate Academic Advising Specialist Department:Title Ill Part B (HBCU)

Status: Full Time

Position Summary
In keeping with the President's commitment to Tuskegee University demonstrating "One Tuskegee," the ideal Undergraduate Academic Advising Specialist will be able to assist in the daily operations and management of the Title Ill Part B (HBCU) and in alignment with the Office of the President.

Essential Job Duties and Responsibilities

Campus-wide Academic Advising and Transfer Credits Processing
Essential duties include advising students on academic policies, procedures, and issues; guiding students in developing and managing a comprehensive educational plan that integrates curricular and extracurricular activities with academic, career, and personal goals; and supporting the mission of academic advising at Tuskegee University.

    Collaborate with academic units and student support area (Office of Admissions) to ensure the accuracy of Transfer Credits Transmittals for new incoming Freshmen/Transfer students and the timely submission and approval of the Transient Student Form for Returning students in accordance with Tuskegee University's transfer credit policies.Obtain course descriptions, catalogs, and institutional information via web research, online transfer databases, and contact other colleges and universities for the purpose of making an accurate course match.Ensure that transfer credit is quickly, accurately, and completely recorded in the Student Information System (Colleague), and ensure FERPA compliance for student/advisor electronic and written correspondence with regard to academic advising and transfer credit activities.Checks for course repetitions and verify accreditation of other educational institutions attended by students.Adheres to University and Department policies, procedures, and regulations.

    Promotes student development and academic self-efficacy through proactively educating and advising students in addressing developmental tasks (use of available academic enrichment and student support resources).Monitor and document student progress using University technology (Datatel Colleague, EAB SSC, Blackboard; etc.) Advises students on their academic curricula and makes suggestions based on one-on-one interaction with the student. Assists students with course selection, schedule planning, college and university requirements, and understanding of policies.Ex. Completing courses at Transient Students; re-admissionParticipates as an active team member in the programs and academic college related to advisement assignments to support college and department-level initiatives and builds relationships with faculty, staff, administrators, and other stakeholders.Develop academic advising programs and conducts related workshops/presentations for students and Faculty Advisors.Engages in professional development opportunities (Ex. NACADA, FYE, and Transfer Students' Transition). Produces detailed reports concerning student advisees, their needs, and their progress.Serves as a resource for faculty and staff in matters related to academic advising services.Develop a generic academic advising curricula; monitor and update academic enrichment and student support services via Blackboard.Ensure enrollment of freshmen, Transfer (new) and sophomores in Academic Advising Programs and activities.Monitor the academic advising email and responding to questions/concerns in a timely manner.Update and monitor the University's Academic Advising website.Creatively design academic advising brochures and flyers for campus-wide distribution. Ensure accurate and timely posting of transfer course credits within Datatel Colleague.

    Meet regularly with Faculty Advisor to discuss, plan initiatives and collaborative academic advising efforts.Assemble a team that will assist in resolving campus-wide academic advising and transfer credit issues which affects students' retention and persistence towards timely degree completion.Serve as a liaison to Faculty Advisors in the development/improvement of academic advising programs and transcript evaluation, assessment and processing.Collect, analyze, and report academic advising data and compare it to internal benchmarks and national/peer institution data.Develop, maintain and communicate a complete list of support services for Faculty Advisors to reference when needing academic advising assistance.Maintains high internal and external customer service standards.Perform other related duties as assigned.

    A Master's degree from an accredited institution in Education, Psychology, Counseling, Business, or a related field as this position will require teaching courses of instruction.Knowledge of fundamental concepts, practices, and procedures in advising is required.A desire to work with students and assist in their development.Minimum of two years' experience working in a fast-paced, service­ focused setting.Experience in an institution of higher learning preferred. Able to adjust schedule and work hours during peak periods.Experience working with detailed data on a daily basis.

Commensurate with education, training, and experience

**The statements contained in this job announcement reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required, and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. **

Applications are available at the following link:

Each applicant, including all current/existing employees, must complete and submit a Tuskegee University employment application, resume/CV, a list of (3) to (5) references (with detailed contact information) and copies of unofficial transcripts (official transcript(s) will be required upon hire). Applicants must meet the minimum qualifications and submit a completed application packet in order to be considered for the position. The University reserves the right not to fill the position in the event of budgetary or operational constraints.

Human Resources Department
Attn: Employment/Recruitment
101 Kresge Center
Tuskegee University
Tuskegee, Alabama 36088
Email Address:
[email protected]
Equal Employment Opportunity Employer-Male/Female/Veteran/Disabled
Federal law requires identity and employment eligibility verifications on Form I-9 within three (3) business days of employment.
Must be able to pass a background check.


Working at Tuskegee University

Tuskegee University is an independent and state-related institution of higher education. Its programs serve a student body that is coeducational as well as racially, ethnically and religiously diverse. With a strong orientation toward disciplines which highlight the relationship between education and work force preparation in the sciences, professions and technical areas, Tuskegee University also emphasizes the importance of the liberal arts as a foundation for successful careers in all areas. Accordingly, all academic majors stress the mastery of a required core of liberal arts courses.

Tuskegee University is located in Tuskegee, Alabama, which is 40 miles east of the Alabama State Capitol in Montgomery, Alabama, and 20 miles west of the city of Auburn, Alabama. It is also within easy driving distance to the cities of Birmingham, Alabama and Atlanta, Georgia.

The academic programs are organized into five colleges and two schools:

(1) The College of Agriculture, Environment and Nutrition Sciences;

(2) The Andrew F. Brimmer College of Business and Information Science;

(3) The College of Engineering;

(4) The College of Arts and Sciences; 

(5) The College of Veterinary Medicine, Nursing and Allied Health;

(6) The Robert R. Taylor School of Architecture and Construction Science; and

(7) The School of Education.

The curricula for these colleges and schools currently offer over 50 degrees including 39 Bachelor's, 13 Master's, 2 Doctor's of Philosophy: one in Materials Science and Engineering, and one in Integrative BioSciences, and the Doctor of Veterinary Medicine.

Graduate instruction leading to the Master's degree and Doctor of Philosophy Degree is offered in three of the five colleges.

The University is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools (SACS); and the following programs are accredited by national agencies: Architecture, Business, Education, Engineering, Clinical Laboratory Sciences, Nursing, Occupational Therapy, Social Work, and Veterinary Medicine. Of special note is the fact that Tuskegee University is the only independent, historically black university with four engineering programs that are nationally accredited by the Accreditation Board of Engineering and Technology (ABET), the major accrediting body for the engineering sciences. Also, Tuskegee University's Chemistry program is one of only a few among Historically Black Colleges and Universities (HBCU's) that is approved by the American Chemical Society. Furthermore, the Dietetics Program is approved by the American Dietetic Association and the Food Science Program is approved by the Institute of Food Technologists.

Tuskegee University was the first black college to be designated as a Registered National Historic Landmark (April 2, 1966), and the only black college to be designated a National Historic Site (October 26, 1974), a district administered by the National Park Service of the U. S. Department of Interior.

Special features in Tuskegee University's program include: The General Daniel "Chappie" James Center for Aerospace Science and Health Education, honoring America's first black four-star general who was a Tuskegee University graduate, and housing the nation's only Aerospace Science Engineering program at an HBCU; Media Center, School of Veterinary Medicine, with state-of-the-art video up-link and down-link, intra-school communications, audio/visual, graphics, photography and document production; The Kellogg Hotel and Conference Center, a state-of-the-art hotel and meeting facility for educational, business and cultural events; The Tuskegee University National Center for Bioethics in Research and Health Care, a distinctive research, teaching and outreach program that addresses issues of ethics and public policy in the treatment of people of color and rural Americans in health care.

Other special features which enhance the educational and cultural environment of the University include: The Booker T. Washington Monument, "Lifting the Veil," which honors the University's Founder; the George Washington Carver Museum (named for the distinguished scientist who worked at Tuskegee), which preserves the tools and handiwork of Dr. Carver; the Tuskegee Archives, a chief center for information on the challenges, culture and history of Black Americans since 1896; The Tuskegee Airmen's Plaza, commemorating the historic feats of America's first black pilots, who were trained at Tuskegee University; The Reserve Officers Training Corps (ROTC) Center, and the Center for Continuing Education – a nucleus for continuing adult education.

Over the past 125 years since it was founded by Booker T. Washington in 1881, Tuskegee University has become one of our nation's most outstanding institutions of higher learning. While it focuses on helping to develop human resources primarily within the African American community, it is open to all.

Tuskegee's mission has always been service to people, not education for its own sake. Stressing the need to educate the whole person, that is, the hand and the heart as well as the mind, Dr. Washington's school was soon acclaimed--first by Alabama and then by the nation for the soundness and vigor of its educational programs and principles. The solid strength has continued through the subsequent administration of Dr. Robert R. Moton (1915-1935), Dr. Frederick D. Patterson (1935-1953), Dr. Luther H. Foster (1953-1981) and Dr. Benjamin F. Payton (1981-2010). In August 2010, Dr. Charlotte P. Morris assumed the role of Interim President of the University. She is the first female to serve at the helm of Tuskegee University, and only the second Interim President for the institution. Dr. Gilbert L. Rochon served as the 6th president of Tuskegee University from November 1, 2010 to October 19, 2013. Dr. Matthew Jenkins served as Acting President from October 19, 2013 to June 14, 2014. Dr. Brian L. Johnson assumed the role of 7th Tuskegee University President on June 15, 2014.

Tuskegee enrolls more than 3,000 students and employs approximately 900 faculty and support personnel. Physical facilities include more than 5,000 acres of forestry and a campus on which sits more than 100 major buildings and structures. Total land, forestry and facilities are valued in excess of $500 million.

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