Assistant/Associate Director of Athletics

Employer
Whitman College
Location
WALLA WALLA, WA 99362

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Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

WHITMAN COLLEGE

Located in the historic community of Walla Walla, Whitman’s vibrant and beautiful tree-lined campus is home to an intellectually diverse, dynamic, welcoming and supportive community of some 500 staff and faculty serving approximately 1,500 students from the local region and across the globe. With exceptional students, accomplished faculty and staff, and a fiercely loyal and growing number of engaged alumni, Whitman College continues to build on its national reputation for academic excellence as one of the top liberal arts colleges in the country.

Whitman College is cultivating a community built on inclusion and belonging. We recognize the value of those who can offer historically underrepresented perspectives and encourage applications from those whose background, knowledge, and insights from lived experience can add to the college’s working and learning environment. Whitman College is an Equal Employment Opportunity employer (EEO) .


POSITION PURPOSE

The Assistant/Associate Athletic Director will support the mission of the College and the Department of Athletics. The Assistant/Associate Athletic Director will serve as a member of the management team for athletics and will play a key role in the leadership and administrative oversight of selected internal and external operations.

PRINCIPAL ACCOUNTABILITIES

This position reports directly to the Director of Athletics and the duties will include, but are not limited to:

  1. Assist the Director of Athletics in the day-to-day operations of the department including, but not limited to Internal Operations, Compliance, and External Relations.
  2. Compliance – Responsible for enforcing, monitoring, and implementing best practices in NCAA and Northwest Conference rules and regulations in the athletic department and with campus constituents.
  3. Directly oversees and manages all of the needs for student-athletes, coaches, staff, administration and college policies as associated with the NCAA and NWC rules and regulations. Provides rule interpretations and a rules education program for all constituents.
  4. Investigate potential rules violations and produce the necessary reports and document to resolve the situation in conjunction with the Director of Athletics and other college personnel if/as needed.
  5. Manage official rosters and determine the eligibility status of all student-athletes in conjunction with the Registrar and ensures the completion of compliance and eligibility paperwork and reports.
  6. Prepare medical hardship waivers in conjunction with the athletic training staff; prepares transfer tracers.
  7. Attend NCAA and NWC Rules seminars and attends NWC Executive meetings and the NCAA Convention.
  8. Establish and monitor traditional and non-traditional playing seasons, pre-season report dates and activities.
  9. Assist with the NCAA Institutional Self Study Guide (ISSG)
  10. Collaborate with departmental initiatives such as DEIA, Mental Health, and other areas of programming.
  11. Serve as a game-day administrator for athletic and department events in conjunction with the Director of Athletics, Game Day Event Manager, and other departmental and campus colleagues.
  12. Provide leadership and planning for athletic marketing, communication and fan engagement, and community outreach regarding partnerships.
  13. Develop and implement effective communications plans with both internal and external campus stakeholders
  14. Oversee and plan various college and department special events and assist with college and/or departmental fundraising initiatives and programs.
  15. Title IX – Assist the Director of Athletics with Title IX compliance and the annual review for teams and the department.
  16. Camps and Clinics – Assist head coaches the promotion and management of camps and clinics.
  17. Assists with the coordination of team, alumni and community outreach and events.
  18. Represent the college and its athletics program with honesty, integrity and sportsmanship at all times to various institutional programs and students, parents, the general public, alumni and external agencies.
  19. Professional Engagement – Develop a positive, professional relationship with officials, league personnel, and coaching colleagues.
  20. Assumes other tasks as needed by the Director of Athletics.


REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

  • Ability to plan, organize, and execute day-to-day operations and to work under deadlines with detailed documentation and a highly confidential approach.
  • Familiarity and appreciation of the NCAA Division III scholar-athlete philosophy.
  • Knowledge and appreciation of a liberal arts education.
  • Demonstrated ability to work effectively with faculty, staff, students, parents, and alumni from diverse ethnic, cultural and socioeconomic backgrounds.
  • Demonstrated knowledge and ability to work within the framework of Whitman College policies, NWC regulations, and NCAA Division III rules.
  • Excellent and effective communication skills (both verbal and written skills)
  • Strong organizational skills
  • The ability to lead and work effectively with a ride range of constituencies in a diverse community.


MINIMUM QUALIFICATIONS


ASSISTANT ATHLETIC DIRECTOR

  • Bachelor’s degree from an accredited institution required
  • A minimum of 3 years of demonstrated administrative work in intercollegiate athletics or related field.
  • Experience with NCAA Compliance Rules and Regulations preferred.
  • Must be able to work nights, weekends, and holidays.

ASSOCIATE ATHLETIC DIRECTOR

  • Master’s degree from an accredited institution required.
  • 4 years or more of demonstrated administrative work in intercollegiate athletics or related field.
  • Experience with NCAA Compliance Rules and Regulations required.
  • Must be able to work nights, weekends, and holidays.


BENEFITS

Whitman offers competitive employee benefits, including medical, dental, vision and life insurances, a generous 10% matching contribution to the Whitman College 403(b) Defined Contribution Retirement Plan, and paid time off including 13 paid holidays for full-time staff vacation and sick leave. Learn more about benefits eligibility here.


COVID-19 PROTOCOLS

At Whitman College, we take seriously the safety of our community. Whitman is a fully vaccinated campus, requiring all employees and students to be up to date with their COVID-19 vaccinations or have an approved exemption. More information can be found here.


DISABILITY ACCOMMODATION FOR JOB CANDIDATES

Contact Human Resources regarding requests for disability accommodation in the employment application process.


APPLICATION REVIEW

Application review will begin April 29 and continue until the position is filled.


START DATE

July1, 2022

Organization

Read our Diversity Profile Located in the historic community of Walla Walla in the scenic wine country of southeastern Washington state, Whitman’s beautiful tree-lined campus is home to an intellectually dynamic, diverse, and supportive community of some 500 staff and faculty and 1,500 students.

Whitman College campusRanked by U.S. News & World Report among the top fifty liberal arts colleges in the country, Whitman is proud to count among its distinguished alumni the longest-serving justice in U.S. Supreme Court history, the first woman to serve as a law clerk for a Supreme Court justice, a U.S. ambassador, a nationally-acclaimed poet, the youngest astronaut in NASA’s history, the Chief Engineer of NASA’s Jet Propulsion Laboratory, a former CEO of General Electric, and a Nobel laureate in physics. With an endowment exceeding $500 million, fiercely loyal alumni, exceptional students, and accomplished faculty and staff, Whitman College continues to build on its national reputation for academic excellence and leadership.

Whitman College diversity student [square]Whitman College is building a diverse academic community and welcomes nominations of and applications from women, members of historically underrepresented minority groups, persons with disabilities, and others who would bring additional dimensions to the College’s learning environment. Whitman is responsive to the needs of dual career couples.

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