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Asst. Director, Career Events

University of Miami
Coral Gables, FL

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Administrative Jobs
Student Affairs, Career Services
Employment Type
Full Time
Institution Type
Four-Year Institution
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Current Employees:

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Transforming Lives

The University of Miami is among the top research universities and academic medical centers in the nation, and one of the largest private employers in South Florida.

With more than 16,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.

The Assistant Director will oversee all career fairs to connect organizations with students and alumni at the University of Miami. Requires daily interactions with a large volume of employers, a high level of organizational skills, and the ability to cultivate relationships with new companies and organizations. Provide support to the Executive Director and Associate Director by performing specific duties in identified areas.

Primary Duties and Responsibilities

Event Management

  • Responsible for development and execution of career fairs and events
  • Plan and implement bi-annual Job & Internship Expo, UM’s largest signature career event; each Expo includes over 100 companies and over 1,000 students and alumni
  • Plan and implement, in conjunction with appropriate academic departments, industry-specific career fairs including Accounting, Architecture, Athlete, Communication, and Healthcare
  • Maintain relationships and work seamlessly with all internal and external vendors to ensure successful event execution
  • Oversee event logistics, including selecting and securing venues, coordinating vendors for external services, managing company registrants, and scheduling staff for fairs
  • Utilize Handshake platform to plan and implement virtual career fairs as needed
  • Create marketing campaigns, utilizing Handshake, to promote event to employers, students, and alumni
  • In conjunction with external partners, assist in the planning and marketing of consortium career events such as the SEC/ACC Virtual Career Fair
  • Consistently evaluate all career fairs and events and propose changes to ensure most effective use of resources and activities
  • Maintain accurate records and statistical information on all events attended by students, alumni, and employers using event database and Handshake career management system
  • Develop and manage budget for each career event and make budget recommendations as needed
  • Implement partnership/sponsorship program for career events to aid in revenue generation
  • In conjunction with Office Manager, ensure payment is received for all fairs/events

Employer Development

  • Develop, manage, and maintain relationships between employers and Toppel to increase the diversity and quality of companies and organizations that recruit at the university
  • Pursue college relations/recruiter contacts and additional hiring sources for students and alumni; conduct meetings and facilitate recruiting strategies with contacts
  • Network with chambers of commerce and professional associations for recruiting purposes and create partnerships to engage members in hiring UM talent
  • Work with employers to develop marketing strategies to expand company recruiting efforts at the University of Miami, including on-campus recruiting, job postings, career fairs, and class presentations
  • Assist with job development efforts by conducting outreach to employers through cold-calls, networking, LinkedIn, and promotional mailers to increase connections with recruiters
  • Provide support to Associate Director and track employer relationships utilizing Salesforce

General Duties
  • Provide assessment and outcome information monthly
  • Actively participate in local, regional, and national organizations such as chambers of commerce, SoACE, and NACE
  • Participate in weekly meetings with Employer Engagement team members to facilitate complete communication and coordination
  • Staff events during some evening and weekend hours
  • Perform other duties as assigned



Knowledge, Skills, and Abilities
  • Excellent project management skills; highly organized with the demonstrated ability to organize schedules and set priorities for successfully accomplishing complex projects within deadlines
  • Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment
  • Ability to solve problems and make appropriate decisions; work with little direct supervision
·Excellent written and verbal communication·Skills in assessing, organizing, and prioritizing multiple tasks·Knowledge of Microsoft Office (Word, Excel, PowerPoint)
  • Extensive experience with planning and implementing large-scale events
  • Excellent interpersonal communication skills
  • Demonstrated success working independently and with others on a team
  • Solid relationship-building skills, able to interface with internal and external clients at all levels
Education Requirements
  • Bachelor’s degree

Work Experience Requirements
  • An appropriate combination of relevant education, certifications and/or work experience may be considered

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

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