Fellowship Coordinator 1
School of Medicine, Stanford, California, United States

Schedule: Full-time
Job Code: 4536
Employee Status: Regular
Grade: F
Requisition ID: 93999

The Division of Cardiovascular Medicine is a dynamic and innovative center dedicated to excellence in research, medical education, and clinical care. Our division is driven by over 100 faculty, clinician educators and instructors who are the pillar of strength in the Division's ongoing efforts into the prevention and treatment of cardiovascular disease.

The Division is actively involved in all levels of pre-doctoral and post-doctoral education within the Stanford School of Medicine. The goal of the Stanford Cardiovascular fellowships training program is to foster development of careers in academic cardiovascular medicine. Training is focused on providing a solid base of clinical cardiologic training, including the development of expertise in both non-invasive and invasive cardiologic diagnosis and vascular medicine.

The program also provides training in investigative skills that are necessary for an academic career. Substantial laboratory or clinical research is a required component of the program. Other advanced fellowships administered through the Division of Cardiovascular Medicine include fellowships in Adult Congenital Heart Disease, Advanced Heart Failure Transplant Cardiology, Electrophysiology, Interventional Cardiology, Electrophysiology, Advanced Echocardiography / Imaging and Vascular Medicine.

The role of a Cardiovascular Medicine Fellowship Program Coordinator is to manage, organize and maintain fellowship educational processes and policies according to GME and ACGME guidelines. The coordinator will work closely with the Program Manager, Program Director(s) and fellowship team in order to ensure that the fellows are on track with their program education. This person will act as liaison between the Division of CV Medicine and the GME office.

Duties include:

• Review and evaluate applications for completeness; compile recruitment information, distribute applications, notify applicants of decisions for interview.
• Compile reports using knowledge of residency software. Enter rank order list, maintain residency matching, resident wish list.
• Maintain confidential resident/fellowship files and monitor records of resident/fellow attendance for all required educational activities, including conferences and other didactic experiences.
• Track work hours, resident activities and schedules; Maintain, update and distribute resident rotation, vacation and leave schedules in electronic systems. Verify trainees' status and activities as needed.
• Monitor and document the residency/clinical fellowship evaluation process.
• Communicate regularly with residents/fellows and faculty regarding the daily activities, such as conference and grand rounds announcements.
• Provides administrative support to Program Director including scheduling of student meetings, preparations of agenda, recording and maintain meeting minutes, and development of reports.
• Assist with planning departmental annual events including recruitment, orientation, graduation, faculty retreats, as well as various meetings and program-related events.
• Order office supplies, complete resident reimbursements and performs other duties as assigned.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

DESIRED QUALIFICATIONS:

• Prior fellowship coordinator experience and/or knowledge of MedHub, ERAS, ACGME, NRMP and other computer programs related to fellowship administration.

EDUCATION & EXPERIENCE (REQUIRED):

• Two year college degree and one year of relevant experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Ability to work independently and to coordinate multiple assignments with fluctuating priorities.
• Agile and quick learner who can adapt easily to Stanford specific software and clinically related software.
• Solid oral and written communication skills. Ability to work with all levels of faculty and staff, and handle diverse workload.
• Must have excellent customer service skills and ability to adapt to changing work environment.
• Proficient with Excel, Word and other applications required.
• Ability to learn, understand and apply Accreditation Council for Graduate Medical Education (ACGME) or other subspecialties guidelines.

PHYSICAL REQUIREMENTS:

• Constantly perform desk-based computer tasks.
• Frequently sitting.
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
• Rarely twist/bend/stoop/squat, kneel/crawl.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu/.

Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

As an organization that receives federal funding, Stanford University has a COVID-19 vaccination requirement that will apply to all university employees, including those working remotely in the United States and applicable subcontractors. To learn more about COVID policies and guidelines for Stanford University Staff, please visit: https://cardinalatwork.stanford.edu/working-stanford/covid-19-guide/interim-policies/covid-19-vaccination-and-surveillance-testing


To be considered for this position please visit our web site and apply on line at the following link: https://apptrkr.com/2997927

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.







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