University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn’s vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information.

Posted Job Title

Penn Frontotemporal Degeneration Center Administrative Coordinator (Neurology)

Job Profile Title

Coordinator B

Job Description Summary

This position will provide financial and administrative support to the FTD Center within the Department of Neurology. The position will be responsible multiple activities, tasks and competing priorities in a self-directed manner to support key Center activities throughout the entire lifecycle of the project. This role will independently coordinate, monitor, process and/or create invoices for transactions related to the FTD Center’s research financial activities. This also includes but not limited to Pre-award functions (working with departmental business office on routing agreements for review, budget development); Clinical trial / Research study budget development based on clinical trial / research study protocols and amendments; Post-award functions (monitoring expenses and resolving wayward and suspense charges with departmental business office); Research activity tracking, outbound invoicing and tracking fund receiving, inbound invoices tracking and payables, reimbursements, research billing account requests and reviewing, greenphire / clincard requests for patient stipends ; Preparing, reviewing and/or processing purchase order requests including reserving meeting spaces, tracking receiving, travel expense reports, and record keeping. Organize and track center supplies. Be responsible for center archive file storage and retrieving. This position will establish and maintain account and transaction files. The primary focus will be on the Center’s pre- and post-award functions to act as a liaison with departmental business office, internal and external constituents. The position will evaluate and report on relevant financial and administrative issues that may arise, make recommendations towards resolution, and implement solutions to identified issues. The second function of this position is the backup to our regulatory coordinator when needed. Perform additional duties as assigned.

In addition to the duties outlined above, the coordinator-B will be responsible for start-up activities such as assisting with budget negotiation, establishing workflows/pathways/operationalizing protocols, and creating/leading SIVs. The coordinator-B will also be expected to mentor/train less experienced research staff in the completion of their duties when required.

Job Description

This position will provide financial and administrative support to the FTD Center within the Department of Neurology. The position will be responsible multiple activities, tasks and competing priorities in a self-directed manner to support key Center activities throughout the entire lifecycle of the project. This role will independently coordinate, monitor, process and/or create invoices for transactions related to the FTD Center’s research financial activities. This also includes but not limited to Pre-award functions (working with departmental business office on routing agreements for review, budget development); Clinical trial / Research study budget development based on clinical trial / research study protocols and amendments; Post-award functions (monitoring expenses and resolving wayward and suspense charges with departmental business office); Research activity tracking, outbound invoicing and tracking fund receiving, inbound invoices tracking and payables, reimbursements, research billing account requests and reviewing, greenphire / clincard requests for patient stipends ; Preparing, reviewing and/or processing purchase order requests including reserving meeting spaces, tracking receiving, travel expense reports, and record keeping. Organize and track center supplies. Be responsible for center archive file storage and retrieving. This position will establish and maintain account and transaction files. The primary focus will be on the Center’s pre- and post-award functions to act as a liaison with departmental business office, internal and external constituents. The position will evaluate and report on relevant financial and administrative issues that may arise, make recommendations towards resolution, and implement solutions to identified issues. The second function of this position is the backup to our regulatory coordinator when needed. Perform additional duties as assigned.

In addition to the duties outlined above, the coordinator-B will be responsible for start-up activities such as assisting with budget negotiation, establishing workflows/pathways/operationalizing protocols, and creating/leading SIVs. The coordinator-B will also be expected to mentor/train less experienced research staff in the completion of their duties when required.

Position is contingent upon funding.

Qualifications
Bachelor's Degree with 2-3 years of related experience or equivalent combination of education and experience is required

Effective problem-solving abilities; effective communication and writing skills; strong organizational and time management skills; flexible and able to multi-task; demonstrated ability to work as part of a team, as well as independently; knowledge of clinical research process.

Working Conditions
Office, library, computer room

Physical Effort
Typically sitting at a desk or table; Occasional lifting 25 lbs. or less

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$43,919.00 - $66,183.00

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay