Precollege Programs Assistant and Activities Coordinator

Employer
Smith College
Location
Smith College

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Administrative Jobs
Institutional & Business Affairs, Program Administration
Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

If you have any questions about the position or our application process, reach out to us at recruiting-u@smith.edu.

College RelationsJob Description

Job Summary

Summer Precollege Programs at Smith College offer intellectually stimulating and unique opportunities for high school girls who wish to pursue their academic interests in the classroom and beyond. The Precollege Program Assistant and Activities Coordinator provides office support to the program administrators and the academic and residential staff employed with Precollege Programs. This individual will also coordinate the after-class residential activities.

Job Duties

  • Work in an office setting where you will assist office staff with maintaining spreadsheets and process and print reports from a variety of databases.

  • Assist the office and residential staff with developing a residential activities calendar.

  • Create flyers and communications to promote residential activities to participants.

  • Organize the after-class supply inventory and maintain supplies through the summer with shopping trips, as needed (w/campus vehicle).

  • While the program is in session, provide oversight to evening residential activities. Ensure residential staff are prepared to lead activities, have all supplies needed, and provide feedback to staff after activities conclude.

  • Manage precollege program mail delivery by communicating with the College’s Mailroom for pickups

  • Establish and maintain appropriate participant and employee boundaries.

  • Provide exceptional customer service to all families and students via email and phone.

  • Create and maintain an inclusive “house” environment for students and colleagues during the in-person program.

  • Assist in preparing houses and programming for the opening and closing of the program.

  • Serve as a positive role model and representative of Smith College.

  • Maintain participant confidentiality.

  • Enforce and follow all safety guidelines associated with the program. These include but are not limited to being responsible for students’ safety and whereabouts at all times.

  • Attend staff training and all staff meetings required of your position, both remote and in-person.

Employment Information

  • Employment Duration: May 23– August 6, 2022

  • May 23 - July 1 Work in the office (Part-time)

  • July 4 - 8 Staff Training Week (Full-time)

  • July 9 - August 6 Precollege Programs in Session (Full-time)

  • Paid Hours: 10-20 per week (Part-time) and 35 – 40 per week (Full-time)

  • Work Shifts: Weekend work is required. Shift start and end times may fluctuate. Overtime possible.

  • Optional Housing and Meals - June 26 - Aug 6, 2022

  • Housing can be provided by Precollege Programs starting June 26. Housing is a single room in a shared residential space living amongst precollege participants and other staff.

  • The hourly rate for this position is $15.00 per hour

  • Up to three meals a day are provided by the Office of Precollege Programs from June 27 – August 6.

Qualifications

  • Required - a current driver’s license for at least one year, be accident-free for two years, and be willing to drive a 12-passenger Smith vehicle to transport participants.

  • Must be able to work nights and weekends.

  • Have exceptional attention to detail and organization.

  • Experience in customer service and office work preferred.

  • Experience working in residential life or student engagement offices preferred.

  • Previous experience working for or attending a residential/day camp is preferred, but not required.

  • Maturity to work with high school students.

  • Friendly and enthusiastic.

  • Excellent leadership, communication, and interpersonal skills.

  • Team player who can also work well independently and is independently driven.

  • Demonstrated responsibility and dependability.

  • Must be capable of working under pressure in a somewhat disruptive environment.

  • Must be able to sit, stand or maintain physical activity for extended periods.

  • Ability to work up to 40 hours weekly and for the length designated for the position, without holding any other on-campus jobs.

Program Policies

  • NO other on-campus jobs are permitted during your full-time employment.

  • Attend staff training week.

  • Be present when on duty. Do not be on your cell phone or other electronic devices.

  • Adhere to a midnight house curfew for staff if living in on-campus housing.

  • Sleep and reside in your assigned house during the duration of your employment.

  • There is a zero-tolerance policy on the use or distribution of any substances (alcohol, drugs or tobacco) by residential staff in the residences, anywhere on campus, or while on duty.

  • NO GUEST OR OVERNIGHT GUESTS, INCLUDING OTHER SMITH STUDENTS OR STAFF.

  • Specific days off or schedule change requests are only granted under extenuating circumstances. Do not assume you will be granted specific days off. Do not make travel arrangements without inquiring about your schedule and work responsibilities.

  • Massachusetts law requires certain individuals at Smith College to report known or reasonably suspected child abuse or neglect to the authorities. As an employee for Precollege Programs, you are known under the law as a “Mandated Reporter.” This will be discussed during training. If you are uncomfortable with this role, then you are not eligible to work for the Office of Precollege Programs.

  • Know and understand ALL emergency procedures associated with the program.

Please attach BOTH a current resume and a cover letter in order for your application to be considered for this position . Be sure you have provided all attachments before submitting your application. You will NOT be able to attach additional files after you have hit the Submit button.

Review of applications will begin

April 18, 2022

Compensation Grade:

Grade X Non-exempt

Position Type:

Fixed Term

About Smith College

Located in Northampton, MA, Smith College is one of the largest women’s colleges in the country and is dedicated to excellence in teaching and research across the liberal arts. A faculty of outstanding scholars interact with students in small classes, as advisors, and through student-faculty research projects. The College is a member of the Five College Consortium with Amherst, Hampshire and Mt. Holyoke Colleges, and the University of Massachusetts Amherst. Students cross-enroll and faculty cross-teach across the Five Colleges.

Consistent with the Americans with Disabilities Act (ADA) and Massachusetts General Law, Chapter 151B, it is the policy of Smith College to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact our recruiting team at recruiting-u@smith.edu.

Diversity and a culture of inclusion among students, staff, faculty, and administration are crucial to the mission and values of Smith College. We are an Affirmative Action/Equal Opportunity employer and do not discriminate on the basis of race, gender, age, color, religions, national origin, disability, sexual orientation, gender identity and expression or veteran status in the recruitment and employment of faculty and staff, and the operation of any of its programs and activities, as specified by all applicable laws and regulations. Women, minorities, veterans and individuals with disabilities are encouraged to apply.

Organization

Working at Smith College 

Founded in 1871, Smith College is the nation's largest liberal arts college for women. The reputation of the College as one of the finest in the country holds strong because of the dedicated work of our staff, faculty, and administration. We are a diverse group bringing to our community different talents, perspectives, and experiences. Our strength arises from this diversity and is sustained by a community value of providing an outstanding educational environment for our nearly 2,700 students. Smith College is located in Northampton, a lively town of 30,000 in the Connecticut River valley of western Massachusetts.

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