JOB TITLE: Education Assistant
SUPERVISOR: Department Chair of the Biomedical Sciences or Osteopathic Manipulative Medicine
This job description provides a general outline of duties and qualifications of the position. Other duties may be assigned and the description may be changed at any time. It is not intended to limit normal change and growth nor prevent employees from working to ensure the success of our endeavors.
The Education Assistant is a full-time staff position within the KHSC-KansasCOM to either the Department of Biomedical Sciences or Osteopathic Manipulative Medicine. The Assistant is responsible for providing educational support to departmental faculty. Leadership, flexibility, creative problem solving, valuing diversity, organization, and excellent communication skills are essential requirements for this position.
RESPONSIBILITIES include, but are not limited to:
- Manage and do setup/breakdown of the lab for lab sessions.
- Coordinate and manage CSA testing (Clinical Skills Assessment).
- Assist with planning, setup, facilitation, and breakdown of departmental events.
- Grade entry and monitoring for all departmental courses.
- Assist with educational material management, including timely uploading of materials to educational websites.
- Manage the loan of models and other materials for student use.
- Label and manage inventory, location tracking, storage, cleaning, and repair needs of lab equipment and models.
- Provide daily administrative and project support for Chair and Vice Chair of the Department of Biomedical Sciences or Osteopathic Manipulative Medicine.
- Assist with development, revision, analysis, and implementation of policies and procedures in the department.
- Perform general office duties such as ordering supplies, sorting mail, maintaining records management systems, creating reports, and performing basic bookkeeping work.
- Manage multiple calendars for the Chair, Vice Chair, and faculty including creation of meeting scheduling, meeting agendas, meeting notes/minutes, briefing notes and corresponding materials.
- Prepare support materials for meetings, track actions to be taken in preparation for subsequent meetings, attend meetings and prepare meeting notes for review and distribution.
- Answer telephone calls, determine priorities and respond and/or communicate within and outside the Department in an appropriate and timely fashion.
- Serve as a resource person for students and refer students to appropriate persons/departments as needed.
- Handle work of a confidential or complex nature, necessitating exposure to sensitive information and contacts requiring considerable discretion, judgment, tact, and diplomacy according to the practices and procedures of the organization.
- Assist with planning and coordination of special events and other outreach activities such as workshops and colloquia.
- Assist with maintenance and revision of departmental documents.
- Complete special projects and other duties as assigned.
- Maintain accurate and current faculty records. Clinical faculty receive CME credit for teaching; thus, the Ed Assistant assists with tracking and reporting of these hours.
- Create, duplicate, and disseminate materials as needed by faculty members.
- Assist faculty with daily activities as assigned.
- Bachelor’s degree and two years of administrative/educational experience.
- Excellent written and verbal communication and comprehension skills; consolidation of information and editing required.
- High level of computer literacy and proficiency with commonly used programs (Microsoft Word, Excel, PowerPoint, Outlook, etc.) and ability to engage with new technologies.
- Ability to exercise discretion and maintain confidentiality of privileged information
- Good organizational skills and strong attention to detail.
- Commitment to quality, innovation and process improvement utilizing collaborative teamwork.
- Ability to work under pressure, manage multiple and competing priorities, and respond with precision and accuracy to deadlines having a short duration.
- Ability to take initiative and work independently with sound judgment and problem-solving skills.
- Ability to manage professional and interpersonal relationships and interact effectively with diverse members of the institutional community and outside constituencies.
- Commitment to diversity in the workplace
- Normal office environment.
- Daily interface and work with faculty and students.
- Regular use of a computer, telephone and other office equipment as needed to perform duties.
- Regular use of hands and arms for repetitive motions.
- Regular periods of sitting.
- Regular periods of standing/walking.
- Occasional ability to lift or move up to 25 pounds.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Kansas Health Science Center offers a generous compensation and benefits package, as well as the opportunity to work for a leader in the field of education. Some of our key benefits include: generous paid time-off, medical and dental coverage, company-paid life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts (FSA), tuition reimbursement, professional development, and regular employee appreciation events.
Kansas Health Science Center is an Equal Opportunity Employer.