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Assistant Director, Programs - Student Activities and Student Organizations

Employer
University of Miami
Location
Coral Gables, FL

Job Details

Current Employees:

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Transforming Lives

The University of Miami is among the top research universities and academic medical centers in the nation, and one of the largest private employers in South Florida.

With more than 16,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.

GENERAL DESCRIPTION:

The Assistant Director of Student Activities & Student Organizations serves as an essential member of the Student Life and has direct reporting responsibility to the Associate Director of Student Activities & Student Organizations. The mission of the Department of Student Activities and Student Organizations is to provide students with purposeful and inclusive programs, resources, and experiences that enhance the UM community through learning, engagement, and upholding campus traditions. The department serves as an integral part of the Division of Student Affairs and works closely with the Student Center Complex, William R. Butler Center for Volunteer Service and Leadership Development, Department of Orientation and Commuter Student Involvement, Multicultural Student Affairs, and the LGBTQ Student Center.

Salary:

Please note annual salary range is $48,000-$52,000

PRIMARY DUTIES AND RESPONSIBILITIES:

Late Night & Weekend Programming

  • Serves as the advisor to the Canes Night Live (CNL) Committee, creating and advertising student-run late night and weekend programs and provide on-site supervision at CNL events.
  • Assist in the overall advisement of Hurricane Productions (HP), the University’s student-run programming board, with a specific focus on the Canes Night Live committee, through attending weekly executive board and committee meetings, assisting at events, and develop leadership development opportunities for HP leaders.
  • Works directly with registered student organizations to develop creative and collaborative late night and weekend programs, creating a consistent calendar of events. Works collaboratively with other departments, such as Housing and Residential Life, Wellness Center, Sandler Center for Alcohol and Other Drugs, Greek Life, and Commuter Student Involvement among others, providing direction and establishing programming partnerships for the late night and weekend student programs.
  • Serve as the advisor and financial administrator to the Late Night Funding Grant. Attends meetings with student funding board and serves as resource to student organizations.
  • Serves as the primary administrator responsible for the development, coordination, and assessment of campus-wide late night and weekend programming initiatives.
  • Develop new and effective marketing strategies for late night and weekend programming to attract students to the programs, utilizing Engage, Facebook, Instagram, and other mediums as appropriate. Serve as the liaison for obtaining web-related calendar information from programming partners.
  • Plan and schedule activities during evenings and weekends within the Student Center Complex (Whitten University Center and Shalala Student Center Center), and other programs utilizing indoor and outdoor spaces.

Athletic & Spirit Programming

  • Advise Category 5, the spirit programming board in planning events and promotions designed to increase support toward the university’s 16 athletic teams including football, basketball, baseball, and Olympic sports.
  • In partnership with Athletics, coordinate football activities for home games including, but not limited to pre-game festivities/Student Fan Zone, tunnel crew, student section activities, and promotions.
  • Coordinate and market special and annual events such as pep rallies, watch parties, freshmen walk, and away trip.
  • Administer and market the SuperFanU mobile app and associated rewards program to increase student attendance and engagement at athletic events.
  • Collaborate with departments and student organizations to foster partnerships and athletic engagement.
  • Serve as the liaison to Athletics for the Department of Student Activities & Student Organizations.

Financial & Administrative Responsibility

  • Negotiates, reviews, and executes all necessary event contracts by working closely with Financial Operations, Risk Management, Purchasing, and the Office of General Counsel. Coordinates logistics, publicity, and interaction between University, University Facilities, Act/Agent, and appropriate vendors.
  • Assist in managing accounts working closely with staff in Purchasing, Accounts Payable and Disbursements to ensure goods and services are acquired and paid through approved University processes. Monitor effectiveness of events through development and implementation of assessment instruments.
  • Financial management and oversight of various budgets including operational forecasts, accountability for monitoring, and ensuring compliance with policies.
  • Engages in fundraising activities and sponsor/donor cultivation to support departmental programs and services under the advisement of the Associate Director.
  • Coordinate on-campus gourmet food trucks for campus events including Orientation, Homecoming, Canes Carnival, and other events as requested.
  • Assist with department-wide programs, including Canefest, Homecoming, Commencement, Convocations, concerts, and special events.

Decision Making/Strategy

  • Contributes ideas and viewpoints to the Associate Director and Senior Director on operational and strategic plans for the department, as well as collaborative partnerships within the institution.
  • Represents the department on committees and workgroups as appointed by the department and other university officials.
  • Makes daily independent decisions to ensure department objectives are met and that University policies and procedures are followed.
  • Conducts on-going assessment of programs and services within the department.
  • Demonstrated project management, time management and organizational skills, with the ability to manage details of multiple projects within firm schedules.
  • Ability to operate professionally and autonomously.
  • Perform additional responsibilities as assigned by the Associate Director of Student Activities and Student Organizations.

KNOWLEDGE, SKILLS, AND ABILITIES:

  • Excellent English skills, verbal and written, required.
  • Excellent oral and written communication skills, required.
  • Demonstrated project management, time management and organizational skills, with the ability to manage details of multiple projects within firm schedules.
  • Ability to operate professionally and autonomously.

EDUCATION REQUIREMENTS:

  • Bachelor’s Degree in relevant field. Master’s degree in Higher Education Administration or related field preferred.

WORK EXPERIENCE REQUIREMENTS:

  • Two years’ work-related experience in higher education/student affairs or related field.
  • Candidate will be expected to work nights and weekends based on events schedules.
  • Review of resumes will continue until a successful candidate has been identified.



The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

c105

Organization

The University of Miami is one of America's top research universities located in one of the most dynamic and multicultural cities in the world.

A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System (“UHealth”) have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation. The mission of the University of Miami is to transform lives through education, research, innovation, and service

The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride.

Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019. With more than $413 million in research and sponsored program expenditures annually, the University of Miami is a member of the prestigious Association of American Universities (AAU). Only 3 percent of four-year institutions in the nation are invited to join the AAU, which recognizes breadth and quality of research and scholarship. While the majority of this work is housed at the Miller School of Medicine, investigators conduct hundreds of studies in other areas, including marine science, engineering, education, and psychology.

The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.

Transforming lives

With more than 17,000 faculty and staff, the University strives for excellence and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.

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