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Presentation College
Aberdeen, SD, US

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Job Details

Registrar Job Posting

Presentation College in Aberdeen, South Dakota, is seeking a Registrar who is responsible for the student record concerning academic progress toward certificates and degrees.  The Registrar applies and enforces the College’s admissions, progression and graduations policies for a small private Catholic college in the upper Midwest. The successful individual will report to the Vice President for Academic Affairs.  

College Mission, Vision & Values

As part of the Presentation College Learning Community, the successful candidate will be expected to play a role in supporting the legacy of the Presentation Sisters, in promoting the Mission, living the Core Values, and furthering the Vision.

Key Tasks and Responsibilities

  • Completes and/or supervises course scheduling, classroom selection, the academic calendar, registration, and grade reporting, and certification.        Enters or provides oversight for entering class schedule into computer system each semester.
  • Oversees the recording of grades, determines academic standing and degree candidacy.  
  • Coordinates the completion of required student graduation documents.        Oversees mailing of diplomas.
  • Is accountable for the contents of student records including certifications and grade changes.  
  • Responsible for departmental correspondence.
  • Creates and certifies institutional and external reports as they relate to student records and registration.  
  • Evaluates and maintains transcripts for new and returning students.
  • Develops the college catalog in conjunction with the Vice President for Academics and coordination with applicable College Departments.  
  • Educates faculty, staff, and students on compliance of federal laws involving student records and the integrity of the academic records.
  • Manages support staff involved with student records.
  • Serves on the Academic Council, Graduate Council, Curriculum Committee, Faculty Assembly representative, and other committees as designated is involved with academic committee work.
  • Effectively and cordially works with a wide range of campus constituencies.
  • Manages Registrar’s Office budget.
  • Completes other duties as assigned by the Vice President for Academics.
  • Serves as CAMS Manager.
  • Serves as the College’s PDSO; oversees SEVIS processing for international students. 
  • Serves as the College’s compliance contact for the Department of Education Memorandum of Understanding. 
  • Process graduation applications and prepares the commencement list.
  • Interprets registration policies to faculty, staff, and students.
  • Provides leadership and develops recommendations for related technology application in support of enhanced services through the Registrar’s Office.
  • Programs Electronic Degree Audit.

    Minimum Job Requirements

    • Bachelor’s degree in appropriate field required, master’s degree preferred

    Knowledge and Experience

    The successful candidate should have prior experience in higher education; previous management experiences; a firm understanding of changing technology; knowledge of computer science; three to five years of experience in related area; exceptional communication skills; highly organized and attention to detail.


    Making the world a better place!

    Learning… For a Better World

    Using knowledge to improve lives and make our communities a better place is the very heart of what we do at Presentation College. Here, service learning isn’t an add-on or an afterthought. It’s the very foundation of who we are and what our education stands for.

    Because, quite simply, that’s what the world needs.


    Our Catholic Tradition

    Our deep Catholic roots guide us in the way we approach learning and living. A core mission of our founders is a sincere commitment to social justice and human dignity, and that commitment is brought to life every day through our efforts to help individuals, families, and communities in need.


    Our Service Curriculum

    In order to fulfill graduation requirements, students complete at least two service learning projects. You’ll have the flexibility to choose from a broad range of service learning programs and opportunities, and you’ll enhance the experience through reflections and journaling.


    Our Boundless Enthusiasm

    From building homes through Habitat for Humanity, to “Shop with the Saints” for families in need, to packing lunches at the local food bank, to hosting community meals and health clinics, to countless other service activities, there’s no limit to our enthusiasm for service. That’s why 97 percent of students say they’re satisfied with service learning at Presentation.

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