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Assistant Director of Admissions/Transfer Coordinator

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Job Details


  1. Transfer Students Recruitment and Admissions. Plan, schedule, and recruit students from regional community colleges within the state of Minnesota, Wisconsin, Iowa, an Illinois. Distribute WSU promotional material to prospective students and counselors. Interview and advise prospective transfer students and assist them with their application process, acceptance, and alternative admissions both on main campus and the Winona State-Rochester campus. Provide follow-up with previously contacted students and admits in accordance with department standards and policies. Meet with community college counselors, faculty, and students to promote WSU. Represent the University at off-campus receptions coordinated by the admission office for transfer population. Visit WSU-Rochester campus once a month to advise, inform and recruit new students.
  2. Evaluate transferability of courses to Winona State. Communicate with faculty if courses are not previously evaluated for major course equivalency. Assist with the input of student records in DARS (Degree Audit Record System).
  3. Process First Year transfer credit/Military Credit. Evaluate and process freshman and transfer credit for those students who have PSEO, college credit, Advanced Placement, CLEP, IB and Military credit.
  4. International Student Admissions. Review and evaluate international credentials for admission.
  5. Organize Transfer Advising/Registration. Assist with the planning and implementation of transfer advising and registration programs.
  6. Perform Other Duties as Assigned to ensure the smooth functioning of the department and maintain the reputation of Winona State University. Including but not limited to assisting with social media communication, department social media policy and procedure development, professional development, maintaining accurate knowledge regarding evaluation of international schooling, coursework, and immigration as well as domestic transfer policies, and serving on campus committees and work groups.

Minimum Qualifications:

  1. Bachelor’s degree
  2. Two (2) years of experience working in higher education admissions, student affairs or student services.

Preferred Qualifications

  • Master’s degree in Higher Education *Administration, Counseling, or related field.
  • Strong oral, written, interpersonal and electronic communication skills.
  • Must be able to communicate effectively with internal and external university constituencies.
  • Must be able to travel independently.
  • Must be able to provide quality assistance both on campus and online
  • Experience using data to inform strategic decisions.
  • Experience using Microsoft Office Suite.
  • Demonstrated ability in working with diverse populations.
  • Knowledge of CRM tools, as well as the ability to utilize technology.
  • Ability to develop extensive knowledge of admissions requirements and university departments, programs, and activities.
  • Understanding of higher education marketing and promotion.


Founded in 1858, Winona State University is a comprehensive, regional public university with over 8,000 students. The oldest member of the Minnesota State Colleges and Universities System, Winona State offers 80 undergraduate, pre-professional, licensure a


nd graduate programs on its three campuses: the original Main Campus in Winona, the West Campus in Winona, and Winona State University-Rochester Center.

Located in the beautiful bluff country of the Mississippi River Valley (2 1/2 hours from Minneapolis-St. Paul, 4 hours from Milwaukee and 4 1/2 hours from Chicago), the Winona campus is largely residential and primarily serves a traditional student age population, while the Rochester campus serves primarily non-traditional students. The Institute for Lifelong Education, headquartered on the Rochester campus, meets the needs of the non-traditional student on each campus and provides the structure for outreach activities compatible with the mission of WSU. Commonly-held principles help Winona State University prepare undergraduate and graduate students on both campuses. We value differences and work collaboratively, continuing a legacy of a century-and-a-half of service.

The University is structured into five colleges: Business, Education, Liberal Arts, Nursing and Health Sciences and Science and Engineering. It is a member of the Minnesota State Colleges and Universities system. We are an exemplary arts and sciences institution with select professional and graduate programs anchored in a general education core. As a mid-sized public university, we are committed to retaining small class sizes and to challengwinona_state_university3.jpging students by maintaining rigorous academic standards. Faculty and administration are involved with students, facilitate cooperative and active learning, provide prompt feedback, emphasize time on task, communicate high expectations, and respect our students’ diverse talents and ways of knowing. Faculty are dedicated to creating an optimal learning environment for students by using contemporary technology and by building learning communities which help students maximize their post-graduation successes. Students acquire the disciplinary expertisewinona_state_university1.jpg enabling them to pursue careers or enter graduate or professional schools. They learn the value of aesthetics and ethical integrity, along with the importance of becoming community leaders and furthering the public good.

Winona State University recognizes that many of the learning experiences of college occur outside the classroom. It therefore is committed to building and maintaining a caring community. On both campuses, community members strive for amicable relationships based on shared values and an affirmation of the principle of freedom of speech within an atmosphere of civility and mutual respect. Governed by collective bargaining agreements and guided by principled leadership, we respect diversity and collaborate to resolve issues that affect us all. We celebrate our common successes and our distinctive heritage.

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