Project Coordinator - Institute for a Secure & Sustainable Environment (Multiple Positions)
- Employer
- The University of Tennessee, Knoxville
- Location
- Knoxville, TN
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- Administrative Jobs
- Institutional & Business Affairs, Facilities Management & Sustainability, Safety & Security
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Project Coordinator - Institute for a Secure & Sustainable EnvironmentRegular, Full-time, Market Range 07This position is for an East Tennessee Clean Fuels (ETCF) Project Coordinator, housed in the Institute for a Secure & Sustainable Environment (ISSE) and funded directly by a sponsored project funded by the ETCF 501(c)3 non-profit. The Project Coordinator will be responsible for coordinating a portfolio of 2-5 projects at any given time; some are funded by the US-DOE, and others through contributions from non-federal entities. As project periods end (most typically run 1-3 years), new projects shall be added to the Project Coordinator's portfolio. The ETCF Project Coordinator will report to ETCF's Chief of Staff.The Project Coordinator will work directly with the ETCF Executive Director, Chief of Staff, Communications Coordinator and other personnel, as well as with partners external to UTK and ETCF. They will serve as a primary coordinator and collaborator with all partner institutions to help manage the significant communication and coordination needs of projects of this scope and will assume fiscal, administrative, programmatic, and data management responsibilities.The Project Coordinator will be versed in project organization, tracking, and team collaboration and will provide nuanced reports and guidance to ETCF including financial, operational, programmatic and personnel aspects of project work. The Project Coordinator will work actively with internal and external partners to launch, facilitate and monitor the complexities of ETCF's diverse network of stakeholders and ensure that project goals are accomplished.Position ResponsibilitiesMulti-Project Coordination, 50% time
- Advise PIs and ETCF Executive Staff on budgetary matters and resource availability
- Coordinate with ETCF Chief of Staff, ETCF Executive Director, and PIs on budget revisions, review business transactions, and monitor budgets to ensure fiscal objectives are met
- Monitor sub-awardee progress and provide operational guidance within the provided budgetary range
- Coordinate and provide accurate records regarding project financials and team deliverables, databases, etc.Create, disseminate, and deliver reports on budget expenditures and projections, team productivity, status updates, and milestones/deliverables for PIs and ETCF Executive StaffCoordinate data for project performance metrics for evaluation, prepare cost estimates or scope changesCollect and analyze data necessary for budget preparation and reporting, audit assessments, and fiscal reporting requirementsClosely monitor project timelines and works with PI to negotiate changes if needed
- Participate in weekly staff meetings
- Prioritize Communications tasks for projects, working with ETCF Communications Coordinator to determine best practices and communications deliverables
- Track, analyze, and prepare project budgets and other fiscal reports for final review by ETCF Fiscal Coordinator
- Receive guidance and direction from ETCF Chief of Staff and ETCF Executive Director, implementing guidance into project operations swiftly and effectively
- Where necessary, identify work for delegation to ETCF Project Assistants and provide guidance and direction for them to complete assigned deliverables successfully
- Schedule and coordinate regular team meetings and necessary workshops
- With ETCF Executive Staff, assist with scheduling and coordination of regular reviews as required by the projects
- Manage arrangements and contracts and associated travel
- Oversee partner communication and engagement
Qualifications
Minimum Qualifications:EducationAssociates degree plus 2 years of project management experience OR 6+ years combination of education, training and relevant project management experience requiredBachelor's Degree plus 2 years of project management experience.KnowledgeRequires knowledge in project management, budget management, and supporting software, including the Microsoft and Google suites of software (Outlook, Word, Excel, PowerPoint, Google Drive, Docs, Sheets, etc.)SkillsStrong oral and written communication, team leadership & management, fiscal tracking, problem solving and customer service. Excellent Excel skills to track and monitor budgets and deliverables. Business writing proficiency.AbilitiesAnalyze and document project failures and successes. Track expenditures to predict and suggest corrections for over/underspending. Organize and track project activities for partner communication and reporting activities.
Job: Other Tech/Para-Professional
Primary Location: US-Tennessee-knoxville
Organization: Inst Sec & Sust Envr
Schedule: Full-time
Job Posting: Mar 31, 2022, 6:11:24 PM
Organization
Working at The University of Tennessee, Knoxville
Founded in 1794, the University of Tennessee is one of the nation’s oldest and most storied public universities. Based in Knoxville, Tennessee’s flagship land-grant institution includes the statewide Institute of Agriculture and the Space Institute in Tullahoma. The university embodies excellence in teaching, discovery, scholarship, research, creative activity, outreach, and engagement. Known as the Volunteers, we lead with a spirit of selflessness, empathy, and courage, and strive to be champions for diversity, equity, and inclusion
UT Knoxville is a Research 1 university with 11 academic colleges and more than 900 programs of study. With an enrollment of more than 30,000 students, our academic programs are repeatedly ranked top in their class. The university co-manages Oak Ridge National Laboratory, the country’s most prominent national lab, driving innovation in advanced manufacturing and materials, national security, and more. We are closely connected with our communities through outreach and extension efforts across Tennessee and through partnerships with non-profits, corporations, and industries—regionally, nationally, and around the globe.
The city of Knoxville is nestled in the foothills of the Great Smoky Mountains. The modern, thriving community is surrounded by gorgeous lakes and hundreds of miles of walking, hiking, and biking trails. Situated along the banks of the Tennessee River, our beautiful features an eclectic music scene, internationally recognized festivals, unique restaurants, and a robust offering of diverse cultural activities. Knoxville is located within a day’s drive of Atlanta, Nashville, Asheville, Charlotte, Louisville, Cincinnati, Memphis, Chicago, and Washington D.C.
Knoxville and the surrounding counties have a population of more than 850,000 people. The region houses many leading corporations and organizations, including Oak Ridge National Laboratory, Pilot/Flying J, the Tennessee Valley Authority, and Regal Cinemas, along with HGTV, Food Network, and other networks owned by Discovery Inc.
As a member of the UT family, you will be surrounded by top-notch faculty, staff, and students from around the world. You will be part of a diverse campus community that is passionate about changing the world and cheering for the Vols on game day.
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