Description of Position
Hiring Range: $46,438 to $59,227
The following are examples of typical duties that may be assigned to positions in this job family. It does not imply that all positions within the job family perform all of the duties listed, nor does it necessarily list all possible duties that may be assigned. Other duties may be assigned.
Oversees and ensures that the office administrative functions of the organizational unit to which assigned are effectively carried out. Practices confidentiality and discretion in all aspects of the position. Performs difficult, complex, technical, and/or specialized office support work, which requires the exercise of independent judgment, the application of technical skills, and detailed knowledge of the activities and procedures specific to the division to which assigned. May assist in the preparation of the annual budget for the assigned division including compiling data, making revenue projections, and recommending service levels and enhancements; monitors and tracks expenditures, ensuring the division VP remains within approved budget allocations. Attends to a variety of administrative details such as keeping informed of departmental/division activities, transmitting information, developing, implementing, and interpreting policies and procedures, and monitoring day-to-day operations of the division to which assigned. Performs project research and report preparation related to the activities of the organizational unit to which assigned; may prepare and update a variety of periodic and special narrative, accounting, database, and statistical reports. Functions as the primary point of contact for all departments within the division. Receives and screens visitors and telephone calls requiring the use of judgment and the interpretation of policies, rules, procedures, and regulations.
Prepares correspondence, reports, forms, vouchers, work orders, and specialized documents related to the organizational unit to which assigned from drafts, notes, brief instructions, corrected copy, or dictated tapes; proofreads materials for accuracy, completeness, compliance with departmental/division policies, formatting, and correct English usage, including grammar, punctuation, and spelling. Performs other duties of a similar nature or level. Manifests the ability to communicate with high-level executives and with high-profile community leaders. Carries out lead responsibilities following the organization's policies and applicable laws. Duties may include training employees, planning, assigning, directing work, addressing complaints, and resolving problems.
Preference will be given to qualified internal candidates. Minimum Expectations & Requirements
-Undergraduate degree required; or an equivalent combination of education and experience;
- Minimum of two years of experience required in the area of specialty; four or more years required at the highest complexity level
- To perform this job successfully, an individual should have knowledge of Accounting software; Database software; Internet software; Spreadsheet software and Word Processing software
- Regular attendance is an essential job function as it demonstrates dependability towards the performance of job duties
Preferred Skills & Abilities
- Four or more years of directly related experience.
- Professional experience in a community college/higher education work environment.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and competencies listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is frequently required to use hands to finger, handle, or feel. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.