Manager, Capital Program
Full-Time# of Openings:
Financial Services and Procurement
As the University is mid way through Campus plan II, the Manager, Capital Program
will be at the forefront of developing tools, analysis and reporting to increase accuracy, transparency and communication between stakeholders. The Manager, Capital Program, as part of the FFCP team is responsible for managing the various components of the university's 13-year $5.575 billion dollar capital plan. These programs include the execution of new construction and renovation projects on campus. With oversight on all projects being completed on campus, the Manager must recognize the patterns, synergies and opportunities that exist within the plan, while trying to coordinate many of the annual programs, including the Major Maintenance program. The Manager will be responsible for much of the day-to-day financial management of the capital program, and will have input into the larger strategic implementation and initiatives within Facilities.
With a staff of over 700 spread across 9 departments and 20 shops, Facilities is a multifaceted organization providing support to the entire Princeton University campus. In order to provide the services needed to maintain and grow a world-class institution. Facilities utilizes an operating budget of over $125 million, a capital program expending nearly $300 million a year, and an annual Major Maintenance program of $50 million. The Facilities Finance Capital Projects (FFCP) group, embedded within Facilities Finance and Administrative Services department is responsible for providing shared services to all Facilities clients as well as the broader university.
In addition to the internal clients this role is responsible for, the Manager, Capital Program is the liaison to various external departments, such as the Office of Finance and Treasury and University Services, and directly supports initiatives such as the maintenance of the Capital Plan Model, the commercial real estate portfolio, Facilities Condition Assessment and will be involved in the implementation of a new reporting tool to increase transparency and data gathering for Facilities. To support these programs and initiatives, the role will have one direct report performing function ranging from purchase requisition entry to reporting and analysis.
Capital Program Support
Real Estate Development
- Financial Reporting and Modeling – Working closely with various facilities partners, FFCP compiles all the information necessary to update the capital plan model utilized by senior management. The overall plan, consists of projects ranging in size and complexity, frequently requires in-depth analysis and reporting by the FFCP team to assist management in decision making.
- Management of capital programs – the FFCP is responsible for managing the approvals process and the opening and closing of all projects related to the Major Maintenance program and the 13-year capital plan. As gatekeepers to the University's books and records, the FFCP insures the proper chart strings and approvals are collected when establishing new accounts and requesting fund distributions.
- Establish and maintain strong partnerships with department heads while developing a thorough knowledge of their business.
- Develop and deliver financial analysis/models and reporting which monitors Facilities performance against budget in multiple programs: Major Maintenance projects, Annual Program projects, and capital projects.
- Understand and enhance cash flow for capital programs.
- Reconcile balance sheet accounts related to the capital program.
- Reconcile and maintain township performance and guarantee records.
- Maintain relationships with strategic areas: Finance and Treasury, Municipal tax assessors, and property managers.
- Regularly meet with customers throughout Facilities to discuss their business needs.
- Prepare for the annual release of Major Maintenance projects, and monitor the available balances and funding accounts year-round.
- Keep track and monitor budgets of Annual program funds, ranging from landscape to classroom funds, to the Major Maintenance program.
- Work comfortably within a deadline driven organization to make sure all reporting deadlines are hit
- Sit on FFCP management team and advise Director on strategic issues and program developments.
- Advise the Real Estate Development (RED) Group in the execution of a diverse range of real estate transaction, including assisting with the renewal of leases, enforcement of lease payment/collection terms, and property acquisition or disposition
- Manage the Forrestal contract and portfolio, maintaining a relationship with Keller property management.
- Involvement with various aspects of special real estate transactions such as evaluating gift properties or working with the RED and the Provost's Office to evaluate off-campus space options as well as support of campus planning efforts, including due diligence and research.
- Assist the CPMS team and integrator in the initial system build and rollout of phase 2.
- Manage and update the project plan on progress and next steps for phase 2.
- Build out workflows based on discussions with group (internal and external).
- Provide training and continuous improvements and general user support as requested by the facilities operations team.
- Serve as point person for the facilities operations team and project creation.
- Manage a staff responsible for, among other things, creation and payment of construction contracts and invoices in PeopleSoft and requisitions in Epaw ranging from small to very large dollar amounts, the workflow of project openings and closings through a database using Maximo, accounting entries related to capital project-related transfers, distribution of budgets to capital projects, reporting and other duties.
- Ensure there is adequate cross-training amongst team members for effective backup when circumstances warrant.
- 5 - 7 years of related experience.
- Bachelor's degree in Accounting, Finance, Business Administration, or related field.
- Strong written, verbal and presentation skills.
- Significant finance experience including familiarity with interpreting and analyzing financial statements.
- Precise and detail-oriented.
- Strong Microsoft Excel skills.
- Ability to work with large volumes of data to create reporting.
- Ability to serve the programs best interest and work effectively with client groups to coordinate project activities.
Excellent analytical skills. Must be able to take large volumes of data, analyze it and produce concise reports on what the underlying data means.
- Ability to analyze businesses and their processes, recommend solutions and lead projects to implement these solutions.
- Excellent problem-solving skills. The ability to see the larger strategic picture, quickly identify problems areas within the broader strategic framework and solve them.
- Superior customer service skills and the ability to work closely with a large group of stakeholders, often as the chief liaison between the groups.
- Experience in Real Estate Finance.
- Ability to see the larger strategic picture, and to quickly identify and solve problems within the broader strategic framework.
- Prior higher education and/or real estate experience.
- Technology savvy; knowledge of reporting software.
Princeton University is an Equal Opportunity/Affirmative Action Employer
and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW