Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

DUKE LAW SCHOOL
Program Coordinator
Center for International and Comparative Law and the Duke-Leiden Summer Institute

(Program Coordinator; Level 10, Job Code 2321)

Job Description
Description:
Serve as sole program coordinator and administrator of Duke Law School’s Center for International and Comparative Law, International Human Rights Program, and International Human Rights Clinic (hereinafter collectively referred to as “Center”) as well as the Duke-Leiden Summer Institute. Plan, coordinate and manage programs and other Center activities, including managing budgets and coordinating travel for visitors to Duke Law School and students in the clinic. Develop, coordinate, implement, and advise on policies and practices related to Center programs and activities. Manage external and internal grants procured by the Center faculty, including preparation of budgets and reconciliation and reporting of expenses to comply with federal and university rules. Coordinate and organize the Duke-Leiden Summer Institute, including managing applications, information sessions, course enrollment, course materials, and partner contracts. Administer and manage events relating to the JD-LLM Program in International and Comparative Law.

Primary Responsibilities
Center Program Support (45%)

• Manage and administer Center programs, including conferences, seminars, scholarship roundtables, lectures, short courses, book signings, and events co-sponsored with other units at Duke and other universities.
• Recommend, develop, and implement procedures, processes, and systems to ensure effective execution of programmatic goals.
• In consultation with the co-directors, make operational and programmatic decisions that have a significant impact on the successful achievement of the Center’s strategies and objectives.
• Coordinate and manage all aspects of the Center’s public relations and promotional activities, including designing and supervising the preparation of posters, brochures, bulletins, newsletters, and other promotional materials and/or publications, preparing press releases, designing ads and fliers, and responding to inquiries; develop plans and schedules for release of publicity materials.
• Manage and update websites, listservs and other online resources relating to the Center.
• Liaise with other programs, offices, and departments at Duke to coordinate Center programs and to accomplish program objectives.
• Manage faculty and student travel for the International Human Rights Clinic.
• Coordinate with Human Rights faculty to plan and manage human right events, including the Human Rights in Practice Series.

Duke-Leiden Summer Institute (30%)

• Work with program director to establish summer institute courses, organize and manage student housing contracts, and maintain relationships with partner institutions.
• Coordinate and organize the receipt of Duke-Leiden applications, register students and payments in Duke Hub, create Sakai course websites, organize course materials and exams, plan and promote informational sessions, and communicate with Leiden counterparts regarding administrative matters.
• Work with Duke departments to maintain a balanced budget and enroll students in summer courses, communicate with the JD-LLM program administrators, coordinate program outreach with the International Studies Center and marketing with Duke Law’s Marketing and Events team.
• JD-LLM in International and Comparative Law Program Support (10%)
• Manage and administer events relating to the JD-LLM program, including event and travel planning for JD-LLM alumni visits to campus, fall and spring dinners, and the Salzburg Cutler Fellows program in Washington, D C.
• Plan and execute public relations and promotional materials for events/activities related to the JD-LLM program, including posters, bulletins, newsletters, and websites.
• Liaise with Dean’s Office, Alumni Affairs, International Studies, and other departments in other units of the university to accomplish program objectives.

Financial Support (10%)

• Prepare necessary budgets and grant proposals.
• Monitor, verify, process, and reconcile expenditures of budgeted funds.
• Liaise with foreign visitors and Duke visa office regarding documentation requirements for reimbursement of expenses and payment of honoraria.

Other Support (5%)

• Manage assigned projects, including execution of international conferences and events, and manage financial project portfolios.
• Provide assistance to other departments on planning and executing promotional materials including the Office of Public Interest Advising, International Studies, etc.
• Manage and administer other events by Center faculty.
• Perform other related duties incidental to the work described herein.

Minimum Qualifications
Education
Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.

Experience
Work requires one year of experience in program administration or involving academic, instructional, or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events. OR AN EQUVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.

Department Preferences:

• A minimum of 3 years of experience in the administration of programs and activities by a center, institute or division affiliated with a university, corporation, or non-profit organization to acquire skills necessary to effectively plan, coordinate and implement a variety of program activities and events.
• Work experience with Duke University financial processes and software, including SAP.
• Work experience managing public relations and promotional activities, including experience with internet-based resources.

Additional Skills and Abilities

• Ability to provide guidance and direction to others to successfully execute programmatic objectives.
• Ability to learn changing technologies and rules related to grants and contracts management.
• Demonstrated logic, analytical skills, and reasoning to identify the strengths and weaknesses of alternative solutions to problems.
• Proven ability to evaluate program performance, summarize findings, communicate results, and form an action plan to improve future programming.
• Ability to manage and prioritize multiple competing projects and goals.
• Capacity to communicate effectively and tactfully with many different audiences and constituencies at multiple levels
• Ability to work independently when working remotely from home and be available during standard business hours, except when needed to be present at Duke Law for in-person meetings and events or required by supervisor.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.