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HR Generalist

Employer
Johns Hopkins University
Location
Baltimore

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HR Generalist
The Dermatology Department is seeking an HR Generalist who will provide a wide range of human resources support and consulting services to Department faculty, staff, supervisors and administration covering the following: recruitment and employment, compensation administration and analysis, benefits administration, employee relations (including grievance resolution, disciplinary action, layoffs, termination), training and education, personnel records management, HR policy interpretation as well as information dissemination. Is the first and primary point of contact for faculty, management, and staff with regards to human resource policies, procedures, and practices for JHU.

The HR Generalist handles the majority of such issues and concerns by providing information, advice or guidance and support. The position reports directly to the Assistant Administrator for the Department of Dermatology to ensure smooth and efficient functioning for the department as a unit. This position encompasses the management of Department of Dermatology faculty/staff human resource issues.

Specific Duties & Responsibilities:

Coordinates employment process to ensure an efficient and smooth process in accordance with all applicable university policies and procedures. This includes:
  • Providing guidance and making recommendations to divisions on appropriate starting salaries and promotional salaries for faculty and staff to ensure maintaining balance of equity.
  • Advise division administration on matters concerning penetration of pay grades and equity of employee groups. Refer issues to the Administrator and Assistant Administrator.
  • Makes internal job comparisons for equity purposes.
  • Coordinates hospital credentialing for faculty, mid-level providers and fellows.
  • Assist and advise managers and employees on: tax information, sick time, vacation time, holidays, leave of absence, family medical leave, payroll, tuition reimbursement, flexible fringe benefits, deductions, etc.
  • Acts as the liaison to the School of Medicine's employment recruiters and compensation analysts as it related to personnel requisitions for the department. Help coordinate the visa process for international faculty, fellows and staff with the Administrative Manager.
  • Assist with creation of job descriptions for new positions. Prepare personnel requisitions for submission to the hiring review committee.
  • Assists with screening of candidates when needed.
  • Monitor time and attendance forms for staff via e210 system.
  • Responsible for answering and counseling Dermatology faculty and staff on interpretation of HR policy and procedures.
  • Responsible for coordinating initial departmental efforts related to staff that require Family Medical Leave (FMLA).
  • Assist Administrator and divisional leadership in developing departmental/divisional policies and procedures that comply with those of the University and School of Medicine.
  • Contact for divisional human resources office for all HR issues and school-wide project and initiatives.
  • Assist in managing grievance processes.
  • Advise management on firing and disciplinary decisions.
  • Gather sensitive information for the Administrator and Assistant Administrator for grievances, disciplinary actions and other personnel matters.
  • Responsible for exit interviews for those employees terminating or transferring; signing of original time record, retrieval of badges, answering questions relating to final paycheck, etc.
  • Responsible for reviewing divisionally generated faculty human resource/payroll documentation (including offer letters, promotional letters, termination letters, salary reduction letters, Part B letters and payroll forms) for compliance as related to the Department of Medicine's approved fiscal year budget. Coordinates merit review process.
  • Uses SOM guidelines to determine merit increases; communicates changes to staff.
  • Manages existing employee records of personnel for departmental senior staff and support staff of the University.
  • Includes the issuance of payroll forms in both paper and electronic systems; special, reductions, and overtime forms using electronic systems; personnel information changes forms for faculty, fellows, senior staff, and support staff using electronic systems.
  • Initiates special check requests and payroll expenditure transfers. Initiates payroll forms for new hires, annual increases, transfers, terminations and budget support changes.
  • Processes overtime and reduction of salary forms.
  • Resolves payroll problems.
  • Reviews paychecks for correct amounts for new employees, terminated employees, position up-grades, change of hours, position reclassification and transfers.
  • Responsible for the administrative operations of the Human Resources Office: establishes office procedures and develops and implements new and effective ways of streamlining the process.
  • May maintain and update organizational charts for the school and the individual units.
  • Responsible for developing and maintaining confidential electronic and paper record keeping systems for staff and faculty records.
  • Assists HRM in developing and implementing annual retreat, new employee orientations, workshops and training programs. Includes researching and securing space and catering services, day of event logistics, programming support, etc.
  • Orders event or other supplies and materials as requested.
  • Represents HR office on committees, task forces and at meetings.


Minimum Qualifications (Mandatory):
  • Bachelor's Degree in Human Resources, Business Administration or other related field.
  • Three years of progressive experience in a professional human resources capacity.


* Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Special Knowledge, Skills & Abilities:
  • Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, and personnel information systems; knowledge of human resource laws; knowledge of employment law, payroll tax issues and compensation and knowledge of business and management principles involved in strategic planning, resource allocation and coordination of people and resources.
  • Knowledge of accounting and budgeting theory and practices required, including experience with payroll systems and ability to apply administrative HR procedures and practice.
  • Ability to make independent judgments and to act on decisions on a daily basis.
  • Ability to work for long periods of time without directions.
  • Ability to prioritize own work as needed.
  • Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
  • Strong organizational skills, analytical and problem solving abilities and attention to detail required.
  • May oversee or coordinate the work of others.
  • Ability to maintain confidentiality.
  • Strong interpersonal and communication skills, both oral and written.
  • Ability to effectively interact with all levels of University and Hospital employees as well as outside contractors.


Classified Title: HR Generalist
Role/Level/Range: ATP/04/PC
Starting Salary Range: $51,210 - $70,480 annually (commensurate with experience)
Employee group: Full Time
Schedule: M-F, 8:30am - 5pm
Exempt Status: Exempt
Location: ​​​​​​​Hybrid/School of Medicine Campus
Department name: ​​​​​​​SOM Der General Administration
Personnel area: School of Medicine

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at [email protected]. For TTY users, call via Maryland Relay or dial 711.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

To apply, visit https://jobs.jhu.edu/job/Baltimore-HR-Generalist-MD-21287/862750100/








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