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Business Manager

Employer
Murray State University
Location
Murray

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Job Details

Posting Number:

20220008EX

Job Title:

Business Manager

Type of Employment:

Regular Full-Time

Work Location:

Murray

Employment Term:

12 Months

Position Type:

Staff - Exempt(Monthly)

Department:

Facilities Mgmt Administration

Summary of Job Duties and Responsibilities:

To provide a Business Manager for the Department for Facilities Management. Responsible for relating Murray State University financial operations to the most efficient and cost effective services by the department, producing and analyzing data about department operations and advising on the distribution of available resources. To assist the unit leadership in the fiscal management and administrative operations of the department. This includes, but is not limited to, the department’s day-to-day record keeping, financial planning related to capital renewal and replacement projects, deferred maintenance and renovation, maintaining real properties inventories and reporting, and the day-to-day supervision of the administrative support section of the Department for Facilities Management including the business operations, administrative support staff, transportation and warehouse operations.

  • Reports directly to the Director of Facilities Management.
  • Manages staff operations within the Business Office, which include: Facilities Management HelpDesk, Accounts Payable, Warehouse Operations and Transportation.
  • Monitors the performance of the departmental administrative areas, which includes making assignments, establishing deadlines and setting priorities.
  • Manages all moving parts and procedures within the IWMS system (AiM) in conjunction with Information Systems. Ensures the system is functioning operationally and technically.
  • Responsible for overseeing all departmental accounting and financial procedures, budget management, and tracking of resources. Provides technical direction and guidance for all departmental cost accounting and financial management functions regardless of organizational lines.
  • Provides an internal control function for the department, assuring that all university required procedures for timekeeping, control of financial resources, records and accountability are being met. Required controls are set forth in the University’s policies and procedures.
  • Develops and disperses directives, guidance and information to the appropriate departmental staff member to assist in division budget preparation.
  • Develops ongoing budget performance reports and analysis providing financial guidance and recommendations to the department head and unit leaders.
  • Assists in planning for capital improvements projects, coordinates and prepares requests for projects and related fiscal procedures.
  • Assists in maintaining land inventory, assignable square feet and prepares data for acquisitions as well as condition reports of all buildings.
  • Assists with maintaining annual reports for land, building, room data, and space utilization.
  • Assists in property acquisition and building disposal, including updates to State Inventory System and Department of Insurance.
  • Participates in the completion of the Six Year Capital Plan for review and submittal to various state agencies.
  • Prepares documentation to establish project finances and prepares document(s) to close project accounts.
  • Prepares routine and ad-hoc reports as required.
  • Edits project accounting summary (follows up account closings).
  • Provides information to and works with the Accounting and Financial Services Department in order to maintain accurate accounting records for all Facilities Management projects.
  • Performs other duties as assigned by supervisor.

Minimum Education Requirements:

  • Bachelor’s degree in a related field required.

Minimum Experience and Skill Requirements:

  • Minimum of 5 years of experience in financial management/planning and personnel management in a public or private business office.
  • Budget management experience across multiple areas.

Preferred Education and/or Experience Qualifications:

  • Bachelor’s degree or higher in Accounting or related field.
  • Budget management experience in University Facilities or similar unit with multimillion-dollar budgets.
  • Significant experience with Banner or a similar Enterprise Resource Planning (ERP) system.

Maximum Salary:

$65,000

Posting Date:

03/21/2022

Open Until Filled:

Yes

Special Instructions to Applicants:

Along with the application, the following items must be included:

  • Letter of application
  • Resume

For best consideration, please submit a completed application along with all required materials by April 15, 2022. Applications will be accepted until the position is filled.

Organization

Working at Murray State University

For almost 100 years Murray State University has served students from the region, the nation and the world. Founded in 1922, the University has grown from an enrollment of 202 students to 10,017 today. Students receive personalized attention from supportive faculty and staff as the University offers a 15:1 student-to-faculty ratio. Murray State University has ranked among the top universities in the nation in U.S.News & World Report's annual publication, America's Best Colleges, for the past 28 consecutive years. Additionally, The Chronicle of Higher Education has named Murray State a "Great College to Work For" for 7 of the past 10 years.

Recognition of the quality of Murray State programs is reflected in accreditations. Murray State has been continuously accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) since 1928. Program accreditations have also been attained in animal health technology, art, business, counseling, dietetics, engineering physics, several engineering technology programs, chemistry, journalism and mass communications, music, nursing, occupational safety and health, physics and engineering physics, social work, special education, teacher education and veterinary laboratory diagnostics.

Located in the Jackson Purchase lake area of west Kentucky, Murray State is a state-supported comprehensive University with four academic colleges - business, education and human services, humanities and fine arts, and science, engineering and technology - a school of agriculture, and a school of nursing and health professions. The University's 236-acre main campus is in Murray, a city of 17,741. The University offers undergraduate, graduate, and doctoral programs, professional instruction, as well as continuing education programs.

The main campus comprises more than 70 major buildings, including classroom and office buildings and two libraries. The Waterfield Library houses the circulating collection, reference sources, government documents, microforms and periodicals. The historic Pogue Library contains special materials relating to the history and culture of west Kentucky and the region. Murray State also operates the Pullen Farm, Hancock Biological Station, Breathitt Veterinary Center and The Arboretum at Murray State. In addition to the main campus in Murray, the University's regional campuses and educational presences include Fort Campbell, Henderson, Hopkinsville, Madisonville and Paducah.

The University's mission statement is as follows:

Murray State University places our highest priority on student learning and excellent teaching, blending the range of educational opportunities often experienced at research institutions with the nurturing student-teacher interactions usually found at smaller universities. We offer relevant undergraduate and graduate degree programs with core studies in the liberal arts and sciences, leading to degrees from certificates to advanced practice doctorates that prepare students for success. Through effective and creative teaching, the opportunity to apply knowledge and skills to real-world situations, and academic and student support services, our quality faculty and staff foster student growth in knowledge, critical inquiry, and innovative thinking.

 

As a public comprehensive university dedicated to diversity, global awareness, and intellectual curiosity, we actively engage students, faculty, staff, and the community in collaborative scholarship, creative activity, and research. We invest in our communities through thoughtful public service in our 18-county service region and beyond. Our uniqueness arises from our combination of academic excellence, welcoming atmosphere, and dedication to student success through mentored, real-world learning opportunities in an open-minded and supportive learning environment.

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