Job Title: Administrative Associate (Chemistry & Biochemistry)
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 51293
Department

Department of Chemistry& Biochemistry | Florida State University College of Arts & Sciences

The Department of Chemistry and Biochemistry performs innovative research, teaching, and cooperative efforts that drive scientific discovery in the molecular sciences. We recognize research as the vehicle to advancing knowledge and to providing a foundation that enables citizens to understand science and its role in our society.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.

Responsibilities

This position serves as the Human Resource Representative for the Chemistry & Biochemistry Department and is responsible for performing a wide variety of higher-level administrative tasks. In this role, you will be responsible for:

• Preparing, submitting, and monitoring all personnel transactions including hiring, appointment paperwork, reappointments, terminations, appointment changes, and funding updates.
• Drafting and posting job opportunities.
• Receiving notices of employee performance evaluations and contacting supervisors to complete.
• Maintaining a confidential database of all personnel paperwork for Chemistry & Biochemistry employees.
• Reconciling biweekly payroll to ensure accuracy.
• Ensuring that electronic faculty effort reporting proceeds according to schedule.
• Assisting in compiling HR data for reports as necessary.
• Serving as liaison with The Center for Global Engagement and supporting foreign national students and postdoctoral and visiting scholars with the VISA process.
• Completing I-9s for all Chemistry employees.

The Administrative Associate plays a crucial role in the success of the Chemistry Department. By serving in this position, you will contribute directly to the success of the academic teaching and research efforts at Florida State University!

Qualifications

Who is an ideal candidate for this position?

An individual who is detailed and able to organize tasks and meet deadlines. Someone who enjoys problem-solving, prioritizing, and multitasking. This is an essential role to the department that supports everyone from students, faculty, and staff. Needless to say, good verbal and written communication skills are required. You are comfortable taking an active role to ensure the office is operating efficiently.

You are committed to service excellence, able to maintain a productive, ethical work environment. You thrive when working independently, but can also work as a team player when needed.

Minimum Requirements include:

• High school diploma or equivalency and three years of experience
• Knowledge of Microsoft Office Suite and willingness to learn computer programs
• Effective communication skills, including by phone, email, and in-person
• Ability to demonstrate courteous and professional customer service skills
• Ability to keep accurate records and familiarity with basic office procedures

Preference will be given to applicants with previous administrative, office, or human resources experience. Familiarity with FSU policies and procedures is a plus.

Contact Info

If you have any questions regarding this position, please contact Chyna Jaffray, Administrative Associate, at cjaffray@fsu.edu.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

Anticipated Salary Range

Anticipated starting salary in the low to mid $30,000s, commensurate with the selected applicant’s skills and experience.

Pay Plan

This is an USPS (University Support Personnel System) position.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

Schedule

If not otherwise specified, schedule is Monday-Friday, 8:00 am-5:00 pm.

Criminal Background Check

This position requires successful completion of a criminal history background check. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034.

Tobacco Free Campus

Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.

Re-advertisement

This position is being re-advertised. Previous applicants need not reapply.