Employment Coordinator

Employer
Texas A&M University Commerce
Location
Commerce TAMUC

View more

Administrative Jobs
Student Affairs, Career Services
Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

Job Title

Employment Coordinator

Agency

Texas A&M University - Commerce

Department

Human Resources

Proposed Minimum Salary

Commensurate

Job Location

Commerce, Texas

Job Type

Staff

Job Description

INSTRUCTIONS TO APPLICANT:

During the application process the “My Experience” page has a section provided “Attachments (Resume/CV, References, Cover letter, etc.)” to upload required documents.

  • Use the Upload button to add each document.
  • You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.
  • All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.
  • Incomplete or improperly submitted applications may be excluded from consideration.

Please provide the following documents:

  • Cover Letter
  • Resume/CV
  • Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).
  • Transcripts (Unofficial will be accepted with application. Official transcripts are required at time of verbal offer).

Please do not withdraw your application in an attempt to upload a missing document. If you need assistance with this or any other matter, please contact us at HR.Hiring@tamuc.edu.

  • SUMMARY:

    The Employment Coordinator supports the talent acquisition process by ensuring university community training and monitoring compliance with university hiring process requirements, adherence to state and federal (i.e. EEO) requirements, and coordinates successful use of the talent management system regarding user access, posting approvals and applicant submissions for staff, adjunct and faculty appointments for the University. This position is responsible for creating official employee personnel files in accordance with university, SACS as well as state and federal guidelines. This position will be an advocate and active practitioner of the Office of Human Resources Mission Statement, Values, and Commitments.

  • DUTIES & RESPONSIBILITIES:

    • Responsible for providing support and assistance in one or more of the following functional areas: Employee Relations and Data Analytics, Total Rewards, Compensation, Classification and Talent Acquisition, Front Office, Onboarding, Student Hiring, Compliance, HRIS and Immigration.
    • Represents HR Department while conducting training of search committees and/or Hiring Supervisors. Create instruction manuals and conduct campus wide talent management training.
    • Serves as liaison to TAMU International Faculty and Scholars Services (IFSS) and advises supervisors and employees with regard to procedures required for immigration employment of foreign nationals, and resolves immigration issues by working closely with hiring programs, IFSS, and other related entities. Assists in the preparation of documents required by federal regulations to obtain and ensure that appropriate immigration status is attained and maintained for the employment of foreign nationals.
    • Guides and assists departments with the hiring process from beginning to finalization.
    • Responsible for posting approved positions and advertising to ensure recruitment success and compliance with international criteria, and supporting diversity recruiting and other HR initiatives.
    • Assists with reviews and approval of matrices, reference and interview questions and all other search materials to ensure compliance.
    • Evaluates original transcripts and certificates (including degree verifications with outside agencies) to ensure potential new adjunct faculty qualify to teach courses in compliance with SACS criteria.
    • Coordinates background checks, degree verifications and other required form completion by candidates.
    • Coordinates the preparation, distribution and collection of appointment letters.
    • Responsible for creating official employee personnel files in accordance with university, SACS as well as state and federal guidelines.
    • Maintains extensive database and files regarding individual staff and/or faculty searches and results for compliance and use in reports and metrics analysis.
    • Serves as a liaison and technical resource to customers by assisting applicants and departments with system questions and troubleshooting, advising employees on HR processes, procedures, and/or services.
    • Assists in planning, developing, revising, and implementing human resources policies, procedures, and forms.
    • Stays informed and up-to-date on trainings and follows internal HR Standard Operating Procedures, System and A&M-Commerce Rules, Policies and Procedures as well as State and Federal guidelines and stays proficient with the Human Resources Information System (HRIS) and internally used software and programs.

    MINIMUM REQUIREMENTS:

    • Education: Bachelor’s degree in applicable field or equivalent combination of education and experience.
    • Experience / Knowledge / Skills: Three (3) years related experience. Knowledge of word processing, spreadsheet, and database applications. Knowledge of HR concepts, principles, and practices. Strong verbal and written communication skills. Strong organizational skills and detail-oriented.
    • Ability to: Ability to multitask and work cooperatively with others. Ability to maintain a high level of confidentiality.

    PREFERRED EDUCATION / SKILLS/ EXPERIENCE:

    Human Resources experience and/or knowledge in one or more of the following functional areas: Compensation and Classification, Talent Acquisition, Onboarding, Student Hiring, HRIS and/or Immigration. Higher Education experience. Society For Human Resource Management (SHRM) Certification and/or Human Resources Certification Institute (HRCI) Certification. Demonstrated working experience with Workday, Banner, Laserfiche.

    SUPERVISION OF OTHERS:

    May supervise student workers and/or graduate assistants

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

Organization

We are Commerce. We are Lions!

Welcome! We are excited that you want to forge your future with a career at Texas A&M University-Commerce.  Our main campus is located in Commerce, Texas, at the eastern edge of North Texas with multiple instructional sites as well as a robust online presence.  We are proud to be one of the largest universities in the prestigious Texas A&M University System.

Since 1889 A&M-Commerce has educated the people of Texas and, ever increasingly, points beyond. We remain true to our founder William Leonidas Mayo’s creed of “ceaseless industry, fearless investigation, unfettered thought, and unselfish service to others.”

Texas A&M University-Commerce is committed to and promotes equal opportunity for all. This commitment includes equal employment opportunity, affirmative action, and program accessibility. It is also committed to make its workplaces, campuses, and programs accessible to all, without regard to race, color, religion, sex, national origin, disability, age, veteran status, genetic information, sexual orientation or gender identity.  Furthermore, we encourage and foster a workplace community where individuals are valued for their diverse backgrounds.

Texas A&M University-Commerce is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to Diversity.

If you need assistance in applying for this job, please contact (903) 468-8741 or [email protected].

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