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Job Posting: Office Manager - Library and Information Technology

Employer
Beloit College
Location
Beloit, WI
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Job Details

DetailsItemValuePosting Date03/18/2022Closing Dateuntil filledLocationBeloit, Wisconsin, 53511 Description

Beloit College’s Library and Information Technology Services (LITS) team plays with possibilities to enable student success through innovative teaching, learning, and research services; business transformation services; integrated core services; and digital risk and compliance services.

The Library and Information Technology Services Office Manager coordinates the department’s business-related activities, including preparing and managing budgets; preparing purchase orders and processing invoices; purchasing with the departmental purchasing card; tracking orders and deliveries; maintaining equipment inventories, software licensing. and contract databases up-to-date; managing technology and other contracts to ensure uninterrupted access to software and services; coordinating departmental operating communications; coordinating and supporting departmental events; and serving as administrative assistant to the Director of Libraries and CIO.

Characteristic Duties and Responsibilities:

Manage department and program budgets, purchasing, invoices, and contracts.

  1. Establish procedures for preparing the annual Library and Information Technology Services budgets.
  2. Compile budget estimate information for operational, capital, and restricted accounts.
  3. Monitor, review, track, and reconcile department expenditures and budgets including preparation of invoices, credit card statements, and requisitions for payments following accounting policies and procedures while resolving any discrepancies.
  4. Prepare purchase orders, track orders, process invoices and use a departmental purchasing card.
  5. Develop, maintain, and review financial reports, as well as annual statistics and assessment data for the Library and Information Technology department.
  6. Manage the contracts database and keep it current.
  7. Work directly with department staff to prepare and execute contracts for technology and library services.
  8. Manage and keep current the technology equipment inventory and software licensing databases.

Manage department operating communication

  1. Coordinate with LITS and/or Safety and Security staff to create, send, and manage campus alerts and other operating messages.
  2. Review and manage LITS web site content as needed.

Perform general office management

  1. Serve as administrative assistant to the Director of Library and CIO.
  2. Coordinate and support departmental events as needed.
  3. Coordinate, shipping, deliveries, receiving, returns, and exchanges.
  4. Maintain office supply inventory.
  5. Coordinate vendor service and repair scheduling.

Credentials and Experience:

  1. High school diploma required; Bachelor’s degree preferred.
  2. Previous office manager and budget experience preferred.
  3. Strong proficiency with Google Apps for Education and Microsoft Office software preferred.
  4. Proficiency with the use of computers and spreadsheet applications preferred

Because equity and inclusion are central to our students’ liberal arts education and vital to the thriving of all members of our residential learning community, Beloit College aspires to be an actively anti-racist institution. We recognize our aspiration as ongoing and institution-wide, involving collective commitment and accountability. We seek employees who are committed to and will actively contribute to our efforts to celebrate our cultural and intellectual richness and be resolute in advancing inclusion and equity.

Located in a diverse community close to Madison, Milwaukee, and Chicago, Beloit attracts students from across the United States and the world. The college emphasizes excellence in teaching, learning beyond the traditional classroom, international perspectives, and collaborative research among students and faculty. It is recognized as one of the Colleges That Change Lives.

AA/EEO

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Organization

Working at Beloit College

Beloit College was founded in 1846, when Wisconsin was still a territory. The early curriculum was built on the classical tradition, but students were given an unusual amount of freedom to choose their own courses. Today, Beloit is recognized for its longstanding commitment to curricular innovation, and its first-year initiatives and international education programs.

The Beloit College community is diverse and noted for its passionate engagement with ideas and the world. Its 1200 students are from nearly every state, the District of Columbia, and more than 40 nations. Twenty percent of its students are non-Caucasian; ten percent come from countries other than the United States. No more than ten percent of a graduating class is represented in any one of Beloit's majors.

98% of Beloit's 103 full-time faculty members hold a Ph.D. or the highest degree in their field. Teaching is the faculty's highest priority but all professors are active scholars and artists. Many are leaders in educational reform. Professors serve as mentors, guides, and partners on research projects and academic work. A strong tradition of student-teacher collaboration contributes to the college's lively intellectual community.

Beloit offers more than fifty majors, more than thirty minors, and a number of dual-degree and pre-professional programs. A flexible curriculum, grounded in rigorous study encourages independent research, fieldwork, and collaboration with peers and professors. Coursework is interdisciplinary, experiential, and global in scope. The average class size is 15 students; Beloit's student-to-faculty ratio is 11:1.

Beloit's wooded forty-acre campus includes twenty-eight buildings in a range of architectural styles; four buildings are listed on the National or State Register of Historic Places. The campus is marked by winding pathways, expansive lawns, displays of public art, and ancient Indian mounds.

The college's academic facilities include the internationally recognized Logan Museum of Anthropology, the Wright Museum or Art, a state of the art performing arts complex and research labs equipped with advanced technology. Beloit offers more than thirty international programs, dozens of domestic study programs, and hundreds of internships and field study programs.

 

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