Beloit College’s Library and Information Technology Services (LITS) team plays with possibilities to enable student success through innovative teaching, learning, and research services; business transformation services; integrated core services; and digital risk and compliance services.

The Library and Information Technology Services Office Manager coordinates the department’s business-related activities, including preparing and managing budgets; preparing purchase orders and processing invoices; purchasing with the departmental purchasing card; tracking orders and deliveries; maintaining equipment inventories, software licensing. and contract databases up-to-date; managing technology and other contracts to ensure uninterrupted access to software and services; coordinating departmental operating communications; coordinating and supporting departmental events; and serving as administrative assistant to the Director of Libraries and CIO.

Characteristic Duties and Responsibilities:

Manage department and program budgets, purchasing, invoices, and contracts.

1. Establish procedures for preparing the annual Library and Information Technology Services budgets.
2. Compile budget estimate information for operational, capital, and restricted accounts.
3. Monitor, review, track, and reconcile department expenditures and budgets including preparation of invoices, credit card statements, and requisitions for payments following accounting policies and procedures while resolving any discrepancies.
4. Prepare purchase orders, track orders, process invoices and use a departmental purchasing card.
5. Develop, maintain, and review financial reports, as well as annual statistics and assessment data for the Library and Information Technology department.
6. Manage the contracts database and keep it current.
7. Work directly with department staff to prepare and execute contracts for technology and library services.
8. Manage and keep current the technology equipment inventory and software licensing databases.

Manage department operating communication

1. Coordinate with LITS and/or Safety and Security staff to create, send, and manage campus alerts and other operating messages.
2. Review and manage LITS web site content as needed.

Perform general office management

1. Serve as administrative assistant to the Director of Library and CIO.
2. Coordinate and support departmental events as needed.
3. Coordinate, shipping, deliveries, receiving, returns, and exchanges.
4. Maintain office supply inventory.
5. Coordinate vendor service and repair scheduling.

Credentials and Experience:

1. High school diploma required; Bachelor’s degree preferred.
2. Previous office manager and budget experience preferred.
3. Strong proficiency with Google Apps for Education and Microsoft Office software preferred.
4. Proficiency with the use of computers and spreadsheet applications preferred

Because equity and inclusion are central to our students’ liberal arts education and vital to the thriving of all members of our residential learning community, Beloit College aspires to be an actively anti-racist institution. We recognize our aspiration as ongoing and institution-wide, involving collective commitment and accountability. We seek employees who are committed to and will actively contribute to our efforts to celebrate our cultural and intellectual richness and be resolute in advancing inclusion and equity.

Located in a diverse community close to Madison, Milwaukee, and Chicago, Beloit attracts students from across the United States and the world. The college emphasizes excellence in teaching, learning beyond the traditional classroom, international perspectives, and collaborative research among students and faculty. It is recognized as one of the Colleges That Change Lives.

AA/EEO

Application review will begin immediately and will continue until the position is filled.

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